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Bylaw 1103-2026
Page 1
BYLAW 1103-26
Council Committee Omnibus Bylaw
Whereas sections 145(1) of the Municipal Government Act, RSA 2000 cM-26, permits Council to
pass bylaws to establish procedures for council, council committees, and other bodies
established by council;
Council enacts:
Amendments
1 Bylaw 1027-23, Council Committees Bylaw, is amended as
follows:
(a) Section 26 "Number of Meetings Per Year" is amended by
replacing "eight (8)" with "twelve (12)";
(b) Section 33 "Closed Session" is amended by replacing
"Freedom of Information and Protection of Privacy Act, RSA
20000, c F-25" with "Access to Information Act, SA 2025, c
A-1.4";
(c) Section 34 "Participating by Electronic Means" is revised to
read as follows:
34 Council Committee members shall attend meetings
in person unless prior approval for participation by
telephone or video conference is granted by the
Chair and the Administrative Representative where
such participation is necessary.
(d) Section 35 under "Participating by Electronic Means" is
amended by adding "Pursuant to section 34" before
"Council".
2 Bylaw 1036-23, Youth Advisory Committee Bylaw, is amended
as follows:
(a) Section 8 "Membership requirement" is amended by
replacing "16 and 22" with "15 and 19", "22" with "19",
"23" with "20", and "24" with "21";
(b) Section 30(d) under "Administrative representative" is
amended by replacing "Freedom of Information and
Protection of Privacy Act" with "Access to Information Act,
SA 2024, c A-1.4; the Protection of Privacy Act, SA 2024, c
P-28.5;"; and
(c) Section 33 "Expiration date" is deleted in its entirety.
Bylaw 1103-2026
Page 2
3 Bylaw 1037-23, Grant Advisory Committee Bylaw, is amended
as follows:
(a) Section 5 "Mandate" is amended by replacing "makes
recommendations related to the award of" with "reviews
applications and awards" and "and ensures" with ",
ensuring";
(b) Section 6(a) "Terms of Reference" is amended by replacing
"make recommendations to Council about the awarding of"
with "award" and inserting ", and provide grant reporting to
Council on funding allocations following each Intake Period"
after "funds";
(a) Section 29(d) under "Administrative representative" is
amended by replacing "Freedom of Information and
Protection of Privacy Act" with "Access to Information Act,
SA 2024, c A-1.4; the Protection of Privacy Act, SA 2024, c
P-28.5;"; and
(d) Section 32 "Expiration date" is deleted in its entirety.
4 Bylaw 1038-23, Recreation and Culture Advisory Committee
Bylaw, is amended as follows:
(a) Section 30(d) under "Administrative representative" is
amended by replacing "Freedom of Information and
Protection of Privacy Act" with "Access to Information Act,
SA 2024, c A-1.4; the Protection of Privacy Act, SA 2024, c
P-28.5;"; and
(b) Section 33 "Expiration date" is deleted in its entirety.
5 Bylaw 1039-23 Arts Advisory Committee Bylaw is amended as
follows:
(a) Section 1 "Definitions" is amended by adding the following
definition in alphabetical order and renumbering the
definitions appropriately:
-
"Intake Period" means the period that occurs twice per
calendar year during which Community Grant
applications are considered by the Committee;
(b) Section 5 "Mandate" is amended by replacing "to
recommend allocations to Council" with "and awards Art
Grant Program funds, ensuring funding allocations reflect
the best interest of the community and align with Council
Bylaw 1103-2026
Page 3
priorities;";
(c) Section 6 "Terms of Reference" is amended by inserting the
following before clause (a):
(a.1)
review and consider art grant applications, using the
program guidelines, to award Art Grant Program funds,
and provide grant reporting to Council on funding
allocations following each Intake Period;
(d) Insert the following after Section 23 under "PART IV -
PROCEDURES":
Conflict of Interest
23.1
A Public Member must recuse themselves from all
discussions, deliberations, evaluations, decisions during
an Intake Period, if they or an organization with which
they are affiliated has submitted, or intends to submit, a
Community Grant application during that Intake Period.
For clarity, the recusal will apply for the entirety of the
Intake Period.
(e) Section 29(d) under "Administrative representative" is
amended by replacing "Freedom of Information and
Protection of Privacy Act" with "Access to Information Act,
SA 2024, c A-1.4; the Protection of Privacy Act, SA 2024, c
P-28.5;"; and
(f) Section 32 "Expiration date" is deleted in its entirety.
FIRST READING: April 28, 2026
SECOND READING: April 28, 2026
THIRD READING: April 28, 2026
SIGNED THIS 28 day of April, 2026.
Lisa Vanderkwaak_______________
MAYOR
Chelaine Winter________________
CLERK
1
City of Beaumont Summarized Omnibus Bylaw Chart
The City of Beaumont has created an Omnibus Bylaw to consolidate amendments under one amending bylaw. Amendments, as per the April 28,
2026, Council meeting report, are proposed to the Council Committee Bylaw (1027-23), the Youth Advisory Committee Bylaw (1036-23), the
Grants Advisory Committee Bylaw (1037-23), the Recreation and Culture Advisory Committee Bylaw (1038-23), and the Arts Advisory Committee
Bylaw (1039-23). A draft of the Council Committee Omnibus Bylaw (1103-26).
Legend: Section amendments are indicated with coloured text.
Bylaw
Category
Proposed Provisions
Comments
Council
Committee Bylaw
(1027-23)
Number of
Meetings
26 An Advisory Committee may hold up to twelve (12)
meetings per year.
Any committee meetings over the
threshold established under this section
require Council approval. To minimize
the need for repeated Council approval,
the maximum number of meetings has
been increased from 8 to 12.
Legislation
Reference
33 Council Committees may vote to close all or part of a
meeting to the public to discuss any items that fall within
one of the exceptions to disclosure in Part 1, Division 2 of
the Access to Information Act, SA 2024, c A-1.4.
Reference to the Freedom of Information
and Protection of Privacy Act is replaced
with the new Act.
Electronic
Participation
34 Council Committee members shall attend meetings in
person unless prior approval for participation by
telephone or video conference is granted by the Chair
and the Administrative Representative where such
participation is necessary.
35 Pursuant to section 34, Council Committee members
that are physically present at the meeting location or
participating by telephone or video conference are
deemed to be present at the meeting and will be counted
towards quorum.
Sections amended to clarify that virtual
participation is available at the discretion
of the Chair and the Administrative
Representative.
Due to the collaborative nature of the
work undertaken by these committees,
in-person attendance is preferable. The
wording would allow each committees to
determine whether virtual attendance is
conducive to the work they undertake.
Committees were informed of the
proposed changes. Reasonable efforts
2
will be made to allow virtual participation
where necessary.
All four Advisory
Committee
Bylaws (1036-23,
1037-23, 1038-
23, 1039-23)
Legislation
References
(d) provide City information or records to the Committee
about matters within its mandate if requested, subject to
the Access to Information Act, SA 2024, c A-1.4; the
Protection of Privacy Act, SA 2024, c P-28.5; and other
confidentiality requirements; and
References to the Freedom of
Information and Protection of Privacy Act
were replaced with the reference to the
new Act(s).
Bylaw Expiration
This bylaw is repealed on December 31, 2026.
Deletion of Expiration Date sections.
These sections were included in the
original bylaws when the advisory
committees were first established by
bylaw in 2023 in accordance with the
Municipal Government Act.
Establishment of the committees by
bylaw, while legislatively correct, was a
departure from how some of the
committees had previously functioned.
These expiration sections were added to
allow for a testing period and require the
bylaw to be brought back to Council for
renewal.
Bylaws are iterative in nature, with
amendments introduced as required to
reflect evolving conditions, operational
needs, and legislative changes. They will
continue to be reviewed periodically to
ensure alignment with Council's and
committee needs and with provincial
legislation.
3
Youth Advisory
Committee Bylaw
(1036-23)
Age of Members
8 Public Members must be residents of the City and must
be between the age of 15 and 19 at the time of
appointment. For greater clarity, should a Public Member
turn 20 years of age during their current term, they will
be permitted to complete their term. However, no person
who would attain the age of 21 years during the term for
which they are being considered for appointment is
eligible to become a Public Member.
Section amended to lower the age
requirement of members from the
previous age requirement of 16-22. The
revised range better reflects the
definition of youth within the community,
and engaging younger members has
strengthened discussions and provided
valuable perspectives.
Grant Advisory
Committee Bylaw
(1037-23)
Grant Awarding
Process
5 The Committee reviews applications and awards
Community Grant Program funds in accordance with the
program guidelines, ensuring funding allocations reflect
the best interests of the community and align with
Council priorities.
6 (a) review and consider Community Grant applications,
using the program guidelines, to award Community Grant
Program funds, and provide grant reporting to Council on
funding allocations following each Intake Period;
Committee's Mandate and Terms of
Reference sections were amended to
reflect changes to the community grant
process. Committees would be able to
allocate grant funds directly instead of
making recommendations to Council for
approval. Allocation must be made using
program guidelines and cannot exceed
the total approved funding established
by Council for the year. A bi-annual
grant report will be provided to Council
and the public after each Intake Period.
Arts Advisory
Committee Bylaw
(1039-23)
Conflict of
Interest
2(f)
"Intake Period" means the period that occurs
twice per calendar year during which Community Grant
applications are considered by the Committee;
New definition to support new Conflict of
Interest section below.
Conflict of Interest
23.1 A Public Member must recuse themselves from all
discussions, deliberations, evaluations, decisions during
an Intake Period, if they or an organization with which
they are affiliated has submitted, or intends to submit, a
Community Grant application during that Intake Period.
For clarity, the recusal will apply for the entirety of the
Intake Period.
New section added to account for
conflict-of-interest situations. Wording is
identical to the Conflict of Interest
section previously inserted in the Grant
Advisory Committee Bylaw.
4
Grant Awarding
Process
5 The Committee reviews arts grant applications and
awards Art Grant Program funds, ensuring funding
allocations reflect the best interest of the community and
align with Council priorities; and provides strategic
guidance and recommendations to Council on integrating
art into Beaumont's public spaces, strategies for
promoting local artists, and strengthening community
identity and civic pride through diverse artistic
expressions.
6 To fulfill its mandate, the Committee may:
(a.1) review and consider art grant applications, using
the program guidelines, to award Art Grant Program
funds, and provide grant reporting to Council on funding
allocations following each Intake Period;
Committee's Mandate and Terms of
Reference sections were amended to
reflect changes to the arts grant process.
Committees would be able to allocate
grant funds instead of making
recommendations to Council for
approval. Allocation must be made using
program guidelines and cannot exceed
the total approved funding established
by Council for the year. A bi-annual
grant report will be provided to Council
and the public after each Intake Period.