Council Procedure Consolidated Bylaw #33.25

Drumheller, Alberta

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Date of Office Consolidation: April 21, 2026 OFFICE CONSOLIDATION of BYLAW #33.25 COUNCIL PROCEDURE BYLAW This Bylaw and its amendments have been consolidated into a single publication for the convenience of users. The official Bylaw and all associated amending Bylaws are available at Town Hall and should be consulted in interpreting and applying this Bylaw. In the case of any dispute the original Bylaw and all associated amending Bylaws shall prevail. For more information, please contact the Manager of Legislative Services. For convenience, the amending Bylaw Number(s) and a brief description have been listed below. Printed by the Legislative Services Department under the authority of the Town of Drumheller. This page intentionally left blank Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 3 of 32 AMENDMENTS TO BYLAW #33.25 Bylaw Date Description Bylaw #12.26 April 21, 2026 Correction of clerical error regarding withdrawn motions in section 22.10, changes to section 21.2 to remove the requirement that a motion be made before a matter be debated on by Council, and addition of section 32.24 which allows for applicable financial requests to be directed to eligible funding streams rather than Council. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 4 of 32 TABLE OF CONTENTS 1. CITATION ........................................................................................................................................................ 6 2. DEFINITIONS ................................................................................................................................................... 6 3. SCOPE & APPLICATION ................................................................................................................................... 8 4. PURPOSE ........................................................................................................................................................ 9 5. MUNICIPAL OFFICE ........................................................................................................................................ 9 6. NOTICE OF MEETINGS .................................................................................................................................... 9 7. RESPONSIBILITIES OF CHAIR .......................................................................................................................... 9 8. QUORUM ..................................................................................................................................................... 10 9. ORGANIZATIONAL MEETINGS ...................................................................................................................... 11 10. INAUGURAL ORGANIZATIONAL MEETINGS ............................................................................................... 11 11. SCHEDULING MEETINGS ............................................................................................................................ 12 12. SPECIAL MEETINGS .................................................................................................................................... 12 13. ELECTRONIC MEETINGS ............................................................................................................................. 13 14. RECORDING AND LIVESTREAMING MEETINGS .......................................................................................... 14 15. CLOSED SESSION ........................................................................................................................................ 15 16. MEETING AGENDAS ................................................................................................................................... 15 17. EMERGENT BUSINESS ................................................................................................................................ 17 18. NOTICE OF MOTION ................................................................................................................................... 17 19. MINUTES .................................................................................................................................................... 17 20. MEETING PROCEDURE ............................................................................................................................... 18 21. MAIN MOTIONS ......................................................................................................................................... 19 22. SUBSIDIARY MOTIONS ............................................................................................................................... 20 Motion to Amend ........................................................................................................................................ 20 Motion to Table ........................................................................................................................................... 20 Motion to Withdraw .................................................................................................................................... 20 Motion to Rescind ........................................................................................................................................ 21 Motion to Refer ........................................................................................................................................... 21 Motion to Limit Debate ............................................................................................................................... 21 Motion to End Debate ................................................................................................................................. 21 23. PRIVILEGED MOTIONS ............................................................................................................................... 21 Motion to Recess ......................................................................................................................................... 21 Motion to Adjourn ....................................................................................................................................... 22 Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 5 of 32 24. INCIDENTAL POINTS ................................................................................................................................... 22 Point of Privilege .......................................................................................................................................... 22 Point of Order .............................................................................................................................................. 22 Point of Information .................................................................................................................................... 22 25. MOTIONS OUT OF ORDER .......................................................................................................................... 22 26. PECUNIARY INTEREST AND CONFLICT OF INTEREST .................................................................................. 23 27. TIE VOTE ..................................................................................................................................................... 23 28. PUBLIC HEARINGS ...................................................................................................................................... 23 29. DELEGATIONS............................................................................................................................................. 26 30. PUBLIC CONDUCT AT MEETINGS ............................................................................................................... 28 31. BYLAWS ...................................................................................................................................................... 28 32. CORRESPONDENCE .................................................................................................................................... 29 33. RECORDS MANAGEMENT .......................................................................................................................... 30 34. SCHEDULES................................................................................................................................................. 30 35. SEVERABILITY ............................................................................................................................................. 30 36. TRANSITIONAL ........................................................................................................................................... 30 Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 6 of 32 TOWN OF DRUMHELLER BYLAW NUMBER 33.25 DEPARTMENT: LEGISLATIVE SERVICES COUNCIL PROCEDURE BYLAW A BYLAW OF THE TOWN OF DRUMHELLER, IN THE PROVINCE OF ALBERTA, TO PROVIDE FOR THE ORDERLY PROCEEDINGS OF MEETINGS HELD BY COUNCIL. WHEREAS the Town of Drumheller may pass bylaws establishing procedures to be followed by Council, committees, and other bodies established by Council pursuant to section 145(1) of the Municipal Government Act, R.S.A 2000, c.M.26; AND WHEREAS the Town of Drumheller may pass bylaws establishing procedures for public hearings pursuant to the Municipal Government Act, R.S.A 2000, c.M.26; AND WHEREAS section 180(3) of the Municipal Government Act allows Council to do something by bylaw if it is required to do something by resolution under any enactment; NOW, THEREFORE the Council of the Town of Drumheller in the Province of Alberta, enacts as follows: 1. CITATION 1.1 This Bylaw shall be cited as the Town of Drumheller "Council Procedure Bylaw." 2. DEFINITIONS 2.1 For the purposes of this Bylaw, the following definitions shall apply: a) "Access to Information Act" means the Access to Information Act S.A., 2024, c.A-1.4, as amended from time to time, and its successor legislation; b) "Advertising Bylaw" means the Town of Drumheller Advertising Bylaw #24.24, as amended from time to time, and its successor legislation; c) "Agenda" means the order of business of any Council Meeting or Committee of the Whole Meeting and all associated documents; d) "Council Committee Bylaw" means the Town of Drumheller Council Committee Bylaw #34.24, as amended from time to time, and its successor legislation; e) "Chair" means the person authorized to preside over a meeting; f) "Chief Administrative Officer" or "CAO" means the person appointed as Chief Administrative Officer for the Town of Drumheller, or their designate; g) "Closed Session" means a part of a meeting that is closed to the public to discuss a matter which falls within one of the exceptions to disclosure listed within the Access to Information Act, pursuant to section 197 of the Act; Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 7 of 32 h) "Committee of the Whole Meeting" means the Council committee established by Board and Committee Bylaw #34.25 and consisting of all members of Council; i) "Council" means the duly elected Mayor and Councillors of the Town of Drumheller; j) "Council Meetings" means Regular Meetings, Special Meetings, and Organizational Meetings of Council; k) "Councillor" means an individual duly elected to the position of Councillor for the Town of Drumheller; l) "Deputy Mayor" means a Councillor appointed by Council to act as Mayor when the Mayor is unable to perform the duties of Mayor, usually due to absence or incapacity, pursuant to section 152 of the Act; m) "Electronic Means" or "Electronically" means an electronic or telephonic communication method that enables all persons attending a meeting to hear and communicate with each other during the meeting; n) "General Election" means an election held for all the members of an elected authority to fill vacancies caused by the passage of time, pursuant to the Local Authorities Election Act, RSA 2000, c.L-21, as amended from time to time; o) "Incidental Motion" means a point or order, a point of information, or another motion relating to the procedure of the meeting. p) "Livestream" means the real-time transmission of audiovisual data from a meeting to the internet as it is being recorded; q) "Mayor" means the individual elected as the chief elected official of the Town, pursuant to section 150 of the Act; r) "Motion" means a proposal for action on a matter that is brought before Council or a committee for consideration and is a resolution of Council that has not yet been adopted; s) "Motion on the Floor" means a motion that has been introduced by one Councillor and seconded by another Councillor but has not yet been adopted; t) "Municipal Government Act" or "Act" means the Municipal Government Act, R.S.A. 2000 M-26, as amended from time to time, and its successor legislation; u) "Notice of Motion" means the method by which a Councillor brings forward a topic for consideration at a Council meeting; v) "Oaths of Office Act" means the Oaths of Office Act, RSA 2000, c.O-1, as amended from time to time, and its successor legislation; w) "Organizational Meeting" means an annual meeting to handle administrative or procedural matters held pursuant to section 192 of the Act; Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 8 of 32 x) "Privileged Motion" means a motion to recess, a motion to adjourn, a point of privilege, or any other motion unrelated to the current business made to address an immediate need of a Council member. y) "Public Hearing" is a pre-advertised segment of the meeting that Council is required to hold pursuant to the provisions of the Municipal Government Act or any other legislation, statutory or non-statutory; z) "Quorum" means the minimum number of Council members that must be physically or electronically present at a meeting for business to be legally transacted; aa) "Recording Secretary" means the person tasked by the CAO with recording and preparing the official minutes of a meeting; bb) "Regular Meeting" means a meeting of Council scheduled at an annual Organizational Meeting and held in accordance with the Act; cc) "Resolution" means a motion that is adopted by Council; dd) "Roberts Rules of Order" means Robert's Rules of Order, Newly Revised, 12th Edition by Henry M. Robert III, or the most recent edition of Robert's Rules of Order; ee) "Special Meeting" means a meeting of Council called by the Mayor pursuant to section 194 of the Act, which was not scheduled at an Organizational Meeting; and ff) "Town of Drumheller" or "Town" means the Town of Drumheller, a municipal corporation in the Province of Alberta, and includes the area contained within the corporate boundaries of the Town of Drumheller, as the context may require. 3. SCOPE & APPLICATION 3.1 This Bylaw applies to all Council Organizational Meetings, Regular Meetings, Special Meetings, Public Hearings, and any other meetings of Council as may be directed by Council and shall be binding upon all participating in and attending such meetings. 3.2 The rules governing the procedures of Council shall be applied in the following order of precedence: a) the Municipal Government Act; b) any other applicable provincial legislation; c) this Bylaw; and d) Robert's Rules of Order. 3.3 When a matter arises relating to the proceedings of a meeting which is not covered by the Act, other applicable provincial legislation, this Bylaw, or Roberts Rules of Order, the matter will be decided by the Chair. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 9 of 32 3.4 In the absence of any obligation of the Act or any other applicable provincial legislation, any provision of this Bylaw may be waived by a resolution with a two-thirds (2/3) majority vote. 3.5 A resolution passed in accordance with section 3.4 shall only be valid for the remainder of the meeting in which it was passed. 4. PURPOSE 4.1 The purpose of this Bylaw is to establish guidelines for the conduct of Council meetings, provide for an orderly, efficient, and transparent decision-making process, and to ensure compliance with the Act and other applicable legislation. 5. MUNICIPAL OFFICE 5.1 Pursuant to section 204 of the Act, the municipal office of the Town shall be the office located at 224 Centre Street, Drumheller, Alberta, Canada, T0J 0Y4. 6. NOTICE OF MEETINGS 6.1 All Council Meetings and Committee of the Whole Meetings shall be advertised to the public on the Town of Drumheller website, in accordance with the Advertising Bylaw. 6.2 Pursuant to section 197(1) of the Act, Council shall conduct their meetings in public. 7. RESPONSIBILITIES OF CHAIR 7.1 The Mayor shall act as Chair and shall preside over all meetings of Council and the Committee of the Whole when in attendance at said meetings. 7.2 In the absence or incapacity of the Mayor, the Deputy Mayor shall act as Chair and shall preside over all meetings of Council and the Committee of the Whole. 7.3 In the absence of or incapacity of both the Mayor and the Deputy Mayor, the CAO shall call the meeting to order and shall oversee the appointment of a Chair from among the Council members, who shall then preside over the remainder of the meeting. 7.4 The Chair of a meeting shall be responsible for: a) calling the meeting to order at the time specified in the agenda; b) preserving good order and decorum during the meeting; c) managing the conduct of the meeting, including the orderly consideration of business, proposed amendments to the agenda, recesses, and related procedures; d) ruling on points of order and points of privilege without discussion or debate; e) responding to points of information and points of procedure, without discussion or debate; Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 10 of 32 f) deciding the order in which Councillors may speak and ensuring that each Councillor who wishes to speak on a motion is provided the opportunity to do so; g) calling for the movement of a motion, its second, and the vote of a motion; and h) deciding all other questions relating to the orderly procedure of the meeting, in accordance with section 3.3 of this Bylaw. 7.5 Notwithstanding sections 7.1 through 7.3, the Mayor may delegate the role of Chair to another member of Council in their sole discretion. 8. QUORUM 8.1 Quorum of Council shall be a minimum of four (4) members of Council and shall be established pursuant to section 167 of the Act. 8.2 The Chair shall only call the meeting to order: a) at or following the scheduled start time; and b) once quorum is present. 8.3 If quorum is not present at the start of a meeting: a) the meeting shall be immediately recessed for a maximum of thirty (30) minutes to allow quorum to be re-established; b) if quorum is not re-established within thirty (30) minutes, the CAO shall record the names of those present, and the meeting shall be adjourned; and c) any agenda items shall be considered at the next Regular Meeting or at a Special Meeting called for that purpose. 8.4 If quorum is lost at any time during a meeting: a) the meeting will be recessed for a maximum of thirty (30) minutes to allow quorum to be re-established; and b) if quorum is not re-established within thirty (30) minutes, the meeting shall be adjourned, and any remaining business will be considered at the next Regular Meeting or at a Special Meeting called for that purpose. 8.5 Council members unable to attend a meeting must notify the Mayor and CAO as soon as possible, providing the reason for their absence. 8.6 Pursuant to section 174(1)(d) and section 174(2) of the Act, a Council member is disqualified from Council if the Council member is absent from all Regular Meetings held during any consecutive sixty (60) day period, unless: a) The absence is authorized by resolution of Council; or Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 11 of 32 b) there is no Regular Meetings during the specified period. 9. ORGANIZATIONAL MEETINGS 9.1 An Organizational Meeting shall be held annually no later than fourteen (14) calendar days after the third (3rd) Monday in October, in accordance with section 192 of the Act. 9.2 At an Organizational Meeting, Council shall: a) establish the roster for the position of Deputy Mayor in accordance with section 152 of the Act, as applicable; b) establish the schedule of Regular Meetings and Committee of the Whole Meetings; c) appoint members and alternates to Council boards, committees, temporary task forces, or other bodies Council is entitled to make, in accordance with the Council Committee Bylaw, as required; and d) consider any other matter on the agenda of the Organizational Meeting related to administrative or organizational matters of Council. 10. INAUGURAL ORGANIZATIONAL MEETINGS 10.1 The Inaugural Organizational Meeting is the first Organizational Meeting following a general election. 10.2 At an Inaugural Organizational Meeting, the CAO shall: a) take the Chair; b) call the meeting to order; and c) preside over the meeting until the Mayor has made and subscribed to the official oath or solemn affirmation prescribed by the Oath of Office Act, following which the Mayor shall assume the Chair for the remainder of the meeting. 10.3 Once the Mayor takes the Chair, all Councillors shall make and subscribe to the official oath or solemn affirmation prescribed by the Oath of Office Act. 10.4 In the event of a by-election, a duly elected Council member must make and subscribe to the official oath or solemn affirmation as the first order of business at a Council Meeting upon being elected to office. 10.5 Pursuant to section 156 of the Act, a Council member shall not carry out any power, duty, or function until that person has taken the official oath or solemn affirmation prescribed by the Oath of Office Act. 10.6 Pursuant to section 201.1 of the Act, during the year of a general election, the CAO shall, in accordance with the regulations, offer orientation training for each member of Council. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 12 of 32 11. SCHEDULING MEETINGS 11.1 The schedule of Regular Meetings and Committee of the Whole Meetings shall be established annually by resolution at the annual Organizational Meeting of Council. 11.2 All Council members must be present when establishing a schedule of Regular Meetings and Committee of the Whole Meetings. 11.3 Regular Meetings shall be held at a minimum of twice per month and Committee of the Whole Meetings shall be held as determined by Council. 11.4 Council Meetings and Committee of the Whole Meetings shall be scheduled after 9:00 a.m. and shall not continue beyond 10:00 p.m. 11.5 Notwithstanding sections 11.1 through 11.3 of this Bylaw, the schedule of Regular Meetings and Committee of the Whole Meetings, including their date, time, and location, may be amended by providing at least twenty-four (24) hours' written notice to all Council members and the general public in accordance with the Advertising Bylaw, and by obtaining: a) a resolution of Council, with a two-thirds (2/3) majority vote of all members of Council; or b) the written consent of all members of Council. 11.6 In the case where a meeting date conflicts with a statutory holiday, the meeting shall be held on the next business day that is not a statutory holiday. 12. SPECIAL MEETINGS 12.1 In accordance with section 194 of the Act, the Mayor: a) may call a Special Meeting whenever the Mayor considers it appropriate to do so; or b) must call a Special Meeting when the Mayor receives a written request from a majority of the Councillors stating its purpose. 12.2 A Special Meeting called in accordance with section 12.1(b) must be held within fourteen (14) calendar days after receiving the request. 12.3 Special Meetings may be called by the Mayor: a) by giving at least twenty-four (24) hours written notice to all Council members and the public, stating the purpose of the meeting and the date, time, and location at which it is to be held; or b) with less than (24) hours written notice to all Council members and without notice to the public if at least two-thirds (2/3) of Council agrees to this in writing before the beginning of the meeting. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 13 of 32 12.4 No matter other than that stated in the notice calling the Special Meeting may be transacted at the meeting unless the whole Council is present at the meeting and agrees, by resolution, to deal with the matter in question. 12.5 A Special Meeting may be cancelled by the Mayor: a) if twenty-four (24) hours' written notice is provided to all Council members and the public; or b) with the written consent of two-thirds (2/3) of all Council members, if less than twenty-four (24) hours' notice is provided to all Council members. 13. ELECTRONIC MEETINGS 13.1 Council may conduct any meetings either in person or by electronic means, or a combination thereof, pursuant to section 199(2) of the Act, with the exception of a closed session held in accordance with section 15.9 of this Bylaw. 13.2 When a meeting is scheduled to be conducted either wholly or partially via electronic means, public notification shall: a) clearly indicate that the meeting will be conducted electronically via videoconferencing software; b) provide access details for members of the public, including a link to observe or participate where appropriate; and c) be advertised in accordance with the Advertising Bylaw. 13.3 Council members are expected to participate in meetings in person wherever possible, but may participate in a meeting electronically and will be considered present if: a) they are outside the boundaries of the Town, or they are unable to attend in person due to personal or immediate family medical circumstances; b) the Mayor determines that the meeting shall be held wholly electronically; and c) all participating Council members are able to hear and communicate clearly with each other. 13.4 Notwithstanding section 13.1, Council members intending to participate electronically must notify the Mayor and CAO as soon as they are aware that electronic participation is required. 13.5 The Chair shall announce the names of all the Council members participating electronically at the beginning of the meeting. 13.6 Council members participating electronically must: Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 14 of 32 a) have their cameras activated, being always visible to other participants during the meeting, unless otherwise permitted by the Chair; b) be using a secured network; and c) be in a private location that is free from interruptions or distractions and conducive to respectful proceedings. 13.7 The Chair may terminate a Council member's electronic participation if, in their sole opinion: a) it is disruptive to the meeting; b) the Council member is in a location that is not secure or appropriate for meeting proceedings; or c) communication is not functioning in a way that allows for full participation. 13.8 The Chair shall be required to attend meetings in-person, except when the meeting is conducted wholly electronically, in accordance with 13.3(b) of this Bylaw. 14. RECORDING AND LIVESTREAMING MEETINGS 14.1 All Council Meetings and Committee of the Whole Meetings shall be recorded and livestreamed to the public. 14.2 Notwithstanding section 14.1, meetings shall not be recorded or livestreamed: a) during any portion of the meeting that is in closed session; b) if there are technical difficulties that are unable to be resolved; or c) if the Chair directs, in their sole discretion, the termination or interruption of a recording or livestream. 14.3 The Chair shall announce if the meeting is being recorded or livestreamed at the start of a meeting. 14.4 If the meeting is not being recorded or livestreamed in accordance with section 14.2: a) notice of any technical difficulties shall be provided to the public on the Town's website; and b) a recorded video shall not be published on the Town's public YouTube Channel. 14.5 The official record of all meetings shall be the written, approved minutes as required by the Act, regardless of the existence of recordings or livestreams. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 15 of 32 15. CLOSED SESSION 15.1 Notwithstanding section 6.2 of this Bylaw and pursuant to section 197(2) of the Act, Council may close all or part of a meeting to the public if a matter to be discussed is exempted from public discussion pursuant to the Access to Information Act. 15.2 Pursuant to section 197(4) of the Act, before closing all or any part of a meeting to the public, Council must first, by resolution: a) approve the part of the meeting that is to be closed; b) specify the matter to be considered in the closed session with a brief, non-sensitive description; and c) specify the exception(s) to disclosure and the relevant section(s) within the Access to Information Act under which the meeting is to be closed. 15.3 Pursuant to section 197(3) of the Act, when a meeting is closed to the public, no resolution or bylaw shall be passed at the meeting, except a resolution to revert to an open session of the meeting. 15.4 The Chair of the meeting shall: a) ensure that only those matters identified in accordance with section 15.3 of this Bylaw are discussed in the closed session; and b) determine which individuals are permitted to attend the closed session, based on their role and their relevance to the topic. 15.5 Council members and any attendee(s) of a closed session shall: a) maintain the confidentiality of all closed session content and refrain from discussing closed session content outside the meeting; and b) refrain from recording or distributing any part of the closed session meeting. 15.6 Pursuant to section 197(5) of the Act, after the meeting is opened to the public, any members of the public who are present outside the meeting room shall be notified that the rest of the meeting is now open to the public and a reasonable amount of time must be given for those members of the public to return to the meeting before it continues. 15.7 The operation of electronic devices shall not be permitted by anyone in the meeting room during any closed session. 15.8 Notwithstanding section 15.7 of this Bylaw, presentation materials intended for consideration by Council during a closed session may be displayed electronically, provided such use of electronic devices is limited to viewing the materials and does not otherwise permit electronic communication or recording. (BL12.26) 16. MEETING AGENDAS Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 16 of 32 16.1 Meeting agendas shall be prepared by the CAO in consultation with the Mayor. 16.2 The CAO shall establish deadlines for the submission of agenda items by staff and the public, to allow for the review and preparation of agenda items by the CAO. 16.3 Only items received by the deadline established by the CAO, in accordance with section 16.2, shall be included in the agenda unless an extension has been granted by the CAO, in their sole discretion. 16.4 The CAO shall distribute the proposed agenda to Council and post the proposed agenda on the Town website at least three (3) calendar days prior to the meeting date. 16.5 Agenda items that are not included in the agenda distributed in accordance with section 16.4 shall be considered emergent business. 16.6 Amendments or additions to the agenda: a) may be proposed by a Council member or the CAO; and b) where there is an objection to an amendment or addition of the agenda, a separate motion for that amendment shall be required. 16.7 The agenda and supporting materials shall be deemed to be accepted by Council when the agenda is adopted by resolution. 16.8 The business of Council intended to be dealt with at a Regular Meeting shall be stated in the agenda in the following order, unless determined otherwise by the CAO: a) Call to Order; b) Opening Comments; c) Adoption of the Agenda; d) Adoption of the Minutes; e) Council Boards and Committees; f) Notice of Motion; g) Delegations; h) Public Hearings; i) Reports from Administration; j) Correspondence; k) Closed Session; and l) Adjournment. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 17 of 32 17. EMERGENT BUSINESS 17.1 All agenda items that are not included in the agenda distributed in accordance with section 16.4 shall be considered emergent business. 17.2 Emergent business may be added to the agenda by either a Council member or the CAO when: a) the matter is considered to be urgent or is required due to time constraints; and b) the matter was not previously discussed at the same meeting. 17.3 The Council member or the CAO proposing the adoption of the emergent business shall provide the rationale for why the matter should be added to the agenda. 17.4 If a Council member or the CAO is proposing the adoption of emergent business subsequent to the approval of the agenda, the emergent business must be adopted by unanimous resolution of Council. 18. NOTICE OF MOTION 18.1 A Councillor who wishes to introduce a new matter for consideration at a meeting, which is not emergent business, must submit a notice of motion and any supporting documentation in writing to the CAO at least seven (7) calendar days prior to the meeting at which the Councillor wishes to introduce the matter. 18.2 Notwithstanding section 18.1 of this Bylaw, the deadline to submit a notice of motion may be waived by a resolution of Council, whereby the notice of motion would be added to the agenda as emergent business. 18.3 The notice of motion shall be submitted in the prescribed form attached as Schedule 'A' of this Bylaw and must include the following: a) The date of the meeting at which the Councillor will introduce the notice of motion by reading it into the public record; b) The date of the meeting at which Council will consider the matter; c) The name of the Councillor who seconded the notice of motion; and d) An indication of the purpose and background of the notice of motion. 18.4 All notices of motion shall be introduced at a meeting by reading the notice of motion into the public record and shall be considered: a) at a subsequent meeting, as per the date specified in the notice of motion; or b) immediately, following the moving and seconding of the proposed motion. 19. MINUTES Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 18 of 32 19.1 A written record of the proceedings and decisions of all Council Meetings and Committee of the Whole Meetings shall be recorded by the CAO, pursuant to section 208 of the Act, which shall include but is not limited to: a) the date, time, and location of the meeting; b) the name of the Council members present and absent from the meeting, and whether they are attending in-person or electronically; c) the times at which Council members leave and arrive during the meeting, if applicable; d) the Public Hearing process, pursuant to section 28 of this Bylaw; e) the names of persons who are not members of Council who are present during a closed session and the times which they leave and arrive during closed session, in accordance with section 15.7 of this Bylaw; f) all motions, the names of the persons moving and seconding a motion, whether the motion was carried or defeated, any Council members who were absent or abstained from the vote, and how each Council member voted, if the vote was not unanimous; and g) any abstentions of a conflict of interest or pecuniary interest made by Council members and the reasons provided by the member in their disclosure of the interest. 19.2 Council Meeting and Committee of the Whole meeting minutes shall be: a) reviewed and adopted by resolution at a subsequent Regular Meeting or Special Meeting; b) signed by the Chair and CAO, pursuant to section 213 of the Act; and c) sealed with the Town corporate seal. 19.3 Minutes shall not include comments made during discussion or debate unless a Council member specifically requests that the comments be recorded in the minutes. 20. MEETING PROCEDURE 20.1 The Chair shall deal with matters in the order they are set out in the agenda, unless: a) these items are scheduled for a specific time, such as in the case of a Public Hearing; or b) the Chair, in their sole discretion, determines to alter the order of business. 20.2 The Chair shall introduce each item on the agenda without debate and debate shall only take place once a motion has been moved and seconded, in accordance with Section 21.1 of this Bylaw. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 19 of 32 20.3 No Council member or other person at the meeting shall speak unless they are recognized by the Chair. 20.4 All meeting proceedings, including presentations, questions, responses, and debate must be directed through the Chair. 20.5 Council members shall: a) confine their remarks to the matter under discussion; and b) refrain from repetitious or redundant comments. 20.6 The Chair may limit debate if discussion becomes repetitive or disorderly, in the sole opinion of the Chair. 20.7 If a meeting is adjourned before all the business included on the meeting agenda has concluded, the remaining business shall be included on the agenda for the next Regular Meeting or on the agenda of a Special Meeting set for that purpose. 21. MAIN MOTIONS 21.1 All decisions of Council shall be made by resolution, pursuant to section 180 and section 181 of the Act. 21.2 No matter may be voted on unless a motion has been moved by one Councillor and seconded by another Councillor. (BL12.26) 21.3 A Councillor may introduce or second a motion regardless of whether the Councillor intends to support the motion. 21.4 A Councillor shall not introduce a motion that is substantially the same as a previous motion brought before Council during the previous six (6) months. 21.5 Council members present at the meeting shall vote on each motion, unless required or permitted to abstain from voting pursuant to the Act. 21.6 When a motion is under debate, except for privileged motions or incidental motions, no motion shall be received other than a motion to: a) amend the motion; or b) defer the motion to a subsequent meeting or time; 21.7 The Chair shall not call for a vote on a motion until the Councillors and the Recording Secretary are clear on the wording of the motion. 21.8 When the vote is called by the Chair: a) No Council member or other attendee(s) at a Council Meeting shall be permitted to speak until the votes are cast; and Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 20 of 32 b) Council members shall vote by the raising of hands or in another manner deemed appropriate by the Chair, in their sole discretion. 21.9 If a majority of Council votes in favour of a motion, the Chair shall declare that the motion is carried. 22. SUBSIDIARY MOTIONS Motion to Amend 22.1 A Council member may move to amend a motion on the floor. 22.2 An amending motion shall: a) be used for the purpose of adding, removing, or replacing words in the motion on the floor; and b) relate to the subject matter of the motion on the floor while not contradicting the original intent of the motion. 22.3 The mover of the motion on the floor shall still be considered the mover of the motion on the floor after any amendments thereto. 22.4 When a motion has two or more recommendations, a Council member may request that a motion on the floor be severed and considered as separate motions, in which case, the mover and seconder of the original motion on the floor shall be considered the mover and seconder of the severed motions. Motion to Table 22.5 A Council member may move to table a matter or a motion and all pending amendments to the motion temporarily by including either: a) the set date or time during a scheduled Council meeting when the postponed motion shall be discussed; or b) specify a location within the current meeting agenda where the motion shall be discussed. 22.6 A matter or motion that has been tabled must not be considered until lifted from the table by resolution. 22.7 If a matter or motion that has been tabled for that meeting, that is not lifted from the table by resolution before the adjournment of that meeting, shall be included on the agenda for the next Regular Meeting or Special Meeting, set for that purpose. Motion to Withdraw 22.8 A Councillor who introduces a motion may withdraw their motion if the motion has not been seconded. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 21 of 32 22.9 A motion on the floor may only be withdrawn if: a) It is withdrawn by a motion of the Councillor who introduced the motion on the floor; and b) the resolution to withdraw the motion on the floor receives unanimous consent. 22.10 A motion withdrawn in accordance with section 22.8 shall not be recorded in the meeting minutes. (BL12.26) Motion to Rescind 22.11 A Council member may move to rescind a resolution that was previously adopted during the term of the current Council. 22.12 A resolution to rescind: a) shall require a resolution by the majority of the entire Council; and b) if passed, renders the original resolution null and void. Motion to Refer 22.13 A Council member may move to refer any matter or motion to the CAO, a Council committee, or other body for further investigation, consideration, and report. Motion to Limit Debate 22.14 A Council member may move to limit debate on a motion by: a) moving to set a maximum amount of time that each Council member may speak on a specific motion on the floor; or b) moving to set a maximum number of times that each Council member is allowed to speak on a specific motion on the floor. Motion to End Debate 22.15 A Council member may move to close debate on a motion on the floor and require Council to proceed immediately to a vote. 23. PRIVILEGED MOTIONS Motion to Recess 23.1 The Chair may recess the meeting at any time for a specific period of time or until a specific time and shall call the meeting back to order without requiring a motion. 23.2 A Councillor may request that the meeting be recessed for a specific period of time or until a specific time by making a motion. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 22 of 32 Motion to Adjourn 23.3 A Councillor may move to adjourn a meeting at any time during the meeting unless: a) the meeting is in closed session; or b) another motion on the floor is being considered. 23.4 If a meeting is adjourned before all the business included on the meeting agenda has concluded, the remaining business shall be included on the agenda for the next Regular Meeting or on the agenda of a Special Meeting set for that purpose, in accordance with section 20.7 of this Bylaw. 24. INCIDENTAL POINTS Point of Privilege 24.1 A Council member may question the rights, comfort, safety, or privileges of themselves or another Council member through a point of privilege, which includes but is not limited to requests related to heating, lighting, noise, other disturbances, or the decorum of other members or the public. Point of Order 24.2 A Council member, the CAO, or the Recording Secretary may question a procedural matter related to a Council member or bring to attention the purported breach of the rules of this Bylaw by raising a point of order. Point of Information 24.3 A Councillor, the CAO, or the Recording Secretary may request or provide clarification or additional information during a matter under discussion by raising a point of information. 25. MOTIONS OUT OF ORDER 25.1 The Chair may rule that a motion is out of order by providing the reasons for their decision, which may include, but is not limited to the following: a) the motion is not relevant to the matter under consideration; b) the motion is unclear or contains several different or distinct recommendations; c) the amending motion would nullify or contradict the intent of the motion on the floor; d) the motion would infringe on the role of the CAO, as provided for in section 201(2) of the Act; e) the motion is contrary to the Act, other governing legislation, or a bylaw of the Town; f) the motion is outside the authority or jurisdiction of the Town; Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 23 of 32 g) the motion should be made through a notice of motion or should be brought before Council through another means; or h) the motion, or a substantially similar motion, has been considered during the past six (6) months. 25.2 Motions that are ruled out of order are no longer motions, and shall not be considered, voted upon or recorded in the minutes. 26. PECUNIARY INTEREST AND CONFLICT OF INTEREST 26.1 A Councillor who has a reasonable belief that they have a pecuniary interest in any matter before Council, any committee of Council, or any board, commission, committee or agency to which they are appointed as a representative of Council, shall, if present, declare and disclose the general nature of the pecuniary interest prior to any discussion of the matter, abstain from discussions or voting on any question relating to the matter, and shall remove themselves as a member of Council from Council Chambers until the matter is concluded. 26.2 A Councillor who has a reasonable belief that they have a conflict of interest in any matter before Council, any committee of Council, or any board, commission, committee or agency to which they are appointed as a representative of Council, may, if present, declare and disclose the general nature of the conflict of interest prior to any discussion of the matter, abstain from discussions or voting on any question relating to the matter, and may remove themselves as a member of Council from Council Chambers until the matter is concluded 26.3 The minutes shall indicate the declaration of disclosure under the applicable section of the Act and section 26 of this Bylaw, and, if applicable, the time at which the Councillor left and returned to the meeting. 27. TIE VOTE 27.1 If there are an equal number of votes for and against a resolution or bylaw, the resolution or bylaw is defeated. 28. PUBLIC HEARINGS 28.1 In accordance with Part 7 of the Act, a Public Hearing shall be held when required by the Act or another enactment, or when directed by Council. 28.2 A Public Hearing shall be held at a Regular Meeting or Special Meeting of Council and will commence at 5:30 p.m., unless otherwise directed by a resolution of Council. 28.3 A Public Hearing shall be held before second reading of a proposed bylaw or before Council makes a decision by resolution. 28.4 Any person, group of persons, or person representing them who claims to be affected by the proposed bylaw, resolution, or other subject of the Public Hearing shall be eligible to present at a Public Hearing, either electronically or in person, and may also provide a Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 24 of 32 written submission, given they adhere to the procedures of the Public Hearing identified within this Bylaw. 28.5 Public Hearings shall be advertised in accordance with the Advertising Bylaw and shall include information on the deadlines to be followed by anyone wishing to provide a submission to the Public Hearing. 28.6 Notwithstanding section 28.5 of this Bylaw, a Public Hearing shall be advertised: a) for two (2) consecutive weeks in an accredited local newspaper, if possible; and b) through any other methods identified in the Advertising Bylaw, as deemed necessary. 28.7 In accordance with section 199 of the Act, all Public Hearings shall be conducted both electronically and in person at Town Hall. 28.8 All requests to provide a verbal submission electronically at a meeting must be received at least five (5) calendar days prior to the date of the Public Hearing and shall include: a) The name of the requestor; b) whether they are in support or in opposition of the proposed bylaw, resolution, or other subject of the Public Hearing; and c) whether they are a resident of the Town of Drumheller. 28.9 All written submissions must be received at least five (5) calendar days prior to the date of the Public Hearing for inclusion in the agenda, and shall include: a) the name of the signatories; b) state if the signatories are in favour or opposed to the subject matter; c) whether or not the signatories are residents of the Town of Drumheller; and d) how each signatory is affected by the subject matter of the Public Hearing. 28.10 Written submission containing personal attacks, derogatory or defamatory statements, statements that promote discrimination against a person or class of persons, or statements that are likely to expose a person or class of persons to hatred or contempt will not be accepted. 28.11 Any person who wishes to present an in-person verbal submission at a Public Hearing shall register to speak prior to the hearing on a designated sign-in sheet, which shall include: a) their name; b) whether they are in support or in opposition of the proposed bylaw, resolution, or other subject of the Public Hearing; and Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 25 of 32 c) whether they are a resident of the Town of Drumheller. 28.12 The order of business for a Public Hearing shall be as follows: a) Council shall make a motion to open the Public Hearing, which shall note the time that the Public Hearing is opened; b) The Chair shall state the purpose of the Public Hearing; c) The CAO shall introduce the proposed bylaw, resolution, or other subject and shall briefly speak on the intended purpose; d) The Chair or Recording Secretary, as determined by the Chair, shall outline the rules of conduct for the Public Hearing; e) The Chair shall ask three (3) times whether anyone else wishes to present in support of the proposed bylaw, resolution, or other subject matter. f) Council shall hear the presentation(s) from the public in support of the proposed bylaw, resolution, or other subject matter; g) The Chair shall ask three (3) times whether anyone else wishes to present in objection of the bylaw, resolution or other subject matter. h) Council shall hear the presentation(s) from the public in opposition of the bylaw, resolution or other subject matter; i) The CAO shall be given the opportunity to respond to any comments received from the parties in opposition; j) Council shall be given the opportunity to ask questions of clarification from either the parties in support, the parties in opposition, or the CAO. k) Council shall make a motion to close the Public Hearing, which shall note the time that the Public Hearing is closed. 28.13 The following rules of conduct shall be followed during the Public Hearing: a) all persons shall address their presentation to the Chair and shall only address Council with the Chair's permission; b) presentations shall be given in the order in which they are called; c) all materials associated with the Public Hearing will form part of the minutes of the regular or special council meeting in accordance with section 216.4(6) of the Act and will become part of the public record; Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 26 of 32 d) only material associated with the proposed bylaw, resolution, or other subject matter for which the Public Hearing was called will be considered at the Public Hearing; e) no person shall speak for more than five (5) minutes, and no group shall speak for more than ten (10) minutes, exclusive of the time required to answer questions from Council, unless the presentation has been extended by a decision of the Chair in order to ensure the integrity of the Public Hearing; f) any person addressing Council shall: i) state their name; ii) whether they are in support of or opposition to the Bylaw, resolution, or other subject matter; iii) whether they are a resident of the Town of Drumheller; and iv) how they are affected by the proposed bylaw, resolution, or other subject matter; g) Council may not debate the bylaw, resolution, or other subject matter at the Public Hearing and may only ask questions for clarification; h) the Chair shall have the authority to end a presenter's electronic participation in a Public Hearing if, in the opinion of the Chair, it is disruptive or inappropriate to the proceedings; i) respect for staff, Council, and the public shall be maintained, and the Chair may expel any member of the public from the Public Hearing for improper conduct, in accordance the section 216(3) of the Act. 28.14 Council members who are absent for the entirety or part of a Public Hearing: a) must abstain from voting on the matter in future sessions of Council, if absent for the entirety of the Public Hearing; and b) may abstain from voting on the matter in future sessions of Council, if absent for part of the Public Hearing. 28.15 In order to ensure procedural fairness, no person shall address Council regarding a matter subject to a Public Hearing after the conclusion of that Public Hearing. 29. DELEGATIONS 29.1 Any individual, group, or organization wishing to appear before Council or the Committee of the Whole shall be required to make an appointment to appear as a delegation. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 27 of 32 29.2 Any individual, group, or organization requesting to appear as a delegation must submit a written request to the CAO no later than 4:30 p.m., fourteen (14) days prior to the scheduled meeting. 29.3 The request must include: a) the name of the presenter(s); b) the organization represented, if applicable; c) the subject matter of the presentation; and d) any materials to be included in the Council agenda package. 29.4 Delegations shall be scheduled at the discretion of the CAO and the Mayor, considering relevance, timeliness, and appropriateness of the subject matter. 29.5 The Mayor and CAO may refuse a request to appear if: a) the subject matter is outside the jurisdiction of Council; b) the presenter is not a resident of the Town, and the subject matter is not, in the opinion of the Mayor and CAO, relevant to the Town of Drumheller; c) the issue is the subject of ongoing litigation, insurance, or bylaw enforcement; d) the request is repetitive or has already been considered by Council within the previous six (6) months; or e) the submission is defamatory, frivolous, or offensive, in the opinion of the Mayor and CAO. 29.6 Delegations shall be allotted a maximum of ten (10) minutes to present, unless otherwise approved by the Chair. 29.7 Following the presentation: a) the presentation and any associated supporting material shall be accepted as information; and b) if required, consideration on the matter shall take place at a subsequent Regular Meeting or Special Meeting, set for that purpose. 29.8 The Chair may end a presentation by a delegation if, in their opinion, the delegation is disrespectful, repeats arguments already made, or breaches meeting decorum. 29.9 Notwithstanding section 29.1 through 29.3 of this Bylaw, these requirements may be waived by a resolution of Council and the delegation may be added to the agenda as emergent business. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 28 of 32 30. PUBLIC CONDUCT AT MEETINGS 30.1 Pursuant to section 198 of the Act, everyone has the right to attend Council Meetings and Council Committee Meetings conducted in public unless the Chair expels a person for improper conduct. 30.2 When in attendance at a Council Meeting, the public must maintain order, decorum, and quiet for the duration of the meeting, and shall not: a) approach or address Council without prior permission being granted by the Chair; or b) otherwise disturb or interrupt the proceedings of Council. 30.3 The use of audio/visual recording devices or the taking of photographs by the public or the media during a meeting is prohibited, unless otherwise authorized by the Chair. 30.4 If the health or safety of the meeting participants is deemed to be at risk, the individual may be disallowed from attending meetings indefinitely, in the sole discretion of the Mayor. 30.5 If a member of the public who has been expelled refuses to leave the premises, the Chair or CAO may request the Royal Canadian Mounted Police or Peace Officer to remove the person. 31. BYLAWS 31.1 Bylaws shall be presented on the agenda with: a) their number; and b) their short title. 31.2 Pursuant to section 187 of the Act, bylaws shall: a) have three (3) separate and distinct readings; and b) must not be given more than two (2) readings at a Council Meeting unless the Councillors present unanimously agree to consider third reading. 31.3 Pursuant to section 189 of the Act, a bylaw is passed when it receives third reading and is signed in accordance with section 213 of the Act. 31.4 Pursuant to section 190 of the Act, a bylaw comes into force at the beginning of the day it is passed, unless otherwise provided for in the bylaw or by an applicable provincial statute. 31.5 Council shall vote on the motion for first and second reading of a bylaw, after the following, as required: a) debate on the substance of the bylaw; b) proposal and consideration of amendments to the bylaw; and Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 29 of 32 c) referral of the bylaw to Administration for further information or a Council committee for further consideration. 31.6 Council shall vote on the motion for third reading of a bylaw, after the following, as required: a) debate on the substance of the bylaw; and b) proposal and consideration of amendments to the bylaw. 31.7 Pursuant to the Act; a bylaw may require a public hearing or approval of a provincial authority prior to a reading of a bylaw. 31.8 Pursuant to section 188 of the Act, the previous readings of a bylaw are rescinded if the proposed bylaw: a) does not receive third reading within two (2) years after first reading; or b) is defeated on second or third reading. 31.9 After the passage of a bylaw, the bylaw shall: a) be signed by the Mayor and the CAO; and b) be impressed with the corporate seal of the Town. 31.10 Pursuant to section 191 of the Act; the amendment or repeal of a bylaw must be made in the same way as the original bylaw and is subject to the same consents or conditions or advertising requirements that apply to the passing of the original bylaw. 31.11 Pursuant to section 69 of the Act; the CAO is permitted to consolidate one (1) or more bylaws as deemed convenient, and in doing so, must: a) incorporate all amendments to the bylaw into a single bylaw; and b) omit all provisions that have been repealed or expired. 32. CORRESPONDENCE 32.1 All formal written or electronic communication addressed to Council or a Council member and related to the role of Council shall be circulated to all members of Council and the CAO. 32.2 All formal written or electronic communication addressed to Council or a Council member shall be added to a meeting agenda and brought before Council for consideration if: a) it contains a request for a financial decision; or b) it contains other matter of significant importance, in the opinion of the CAO and Mayor. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 30 of 32 32.3 Reponses to all correspondence received in accordance with section 32.1 shall be prepared by the CAO and Mayor, as deemed necessary, after: a) allowing sufficient time for Councillors to review the incoming correspondence and provide suggestions for response; and b) allowing sufficient time for Councillors to review and approve outgoing correspondence prepared by the CAO and Mayor. 32.4 Notwithstanding section 32.1, a financial request that is eligible for funding through an established funding stream of the Town of Drumheller shall be directed to the respective stream and shall not be addressed to Council, unless determined otherwise in the opinion of the Mayor and CAO. (BL12.26) 33. RECORDS MANAGEMENT 33.1 Clerical, typographical, and grammatical errors in approved bylaws, minutes, and agendas may be made by the CAO, without Council resolution if; a) the changes do not alter the intent of the document; b) the full name of the person making the correction and the date that the corrections were made is identified on the back page of the document; c) the changes are made by striking the error in red ink; and d) the changes are initialled and dated by the person making the correction. 33.2 If a Council member, when moving a motion, misspeaks in a manner that contradicts the clear intent of the motion, the Recording Secretary may record the motion in the manner in which it was intended. 33.3 Approved bylaws, minutes, and agendas shall be retained permanently by the CAO, in accordance with the Records Retention and Disposition Bylaw #25.25. 33.4 Recordings of meetings shall be retained and posted on the Town's public YouTube channel for a maximum of four (4) years. 34. SCHEDULES 34.1 Schedule 'A' is attached to and forms part of this Bylaw. 35. SEVERABILITY 35.1 If any portion of this Bylaw is found to be invalid, that portion shall be severed from the remainder of the Bylaw and shall not invalidate the whole Bylaw. 36. TRANSITIONAL 36.1 This Bylaw comes into full force and effect on October 20, 2025. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 31 of 32 36.2 Upon third reading of this Bylaw, Bylaw #04.21 and all amendments thereto are hereby repealed. READ A FIRST TIME THIS 22nd DAY OF September, 2025. READ A SECOND TIME THIS 22nd DAY OF September, 2025. READ A THIRD AND FINAL TIME THIS 6th DAY OF October, 2025. Town of Drumheller Office Consolidation of BL. 33.25 Bylaw #33.25 Page 32 of 32 SCHEDULE 'A' Town of Drumheller NOTICE OF MOTION Submitted in accordance with section 18 of the Council Procedure Bylaw #33.25 Presented by: ____________________________________ Seconded by: ____________________________________ This notice of motion shall be read into the Council record on: [Insert Regular Meeting Date] The motion as read will be considered by Council on: [Insert Regular Meeting Date] TITLE: [Insert topic title] WHEREAS: [Insert preamble - Background Information]; AND WHEREAS: [Insert preamble - Reason for Notice of Motion] AND WHEREAS: [Insert additional preamble as required - Additional Information]; NOW THEREFORE, BE IT RESOLVED THAT: "[Insert proposed motion]"