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TOWN OF DRUMHELLER
BYLAW NUMBER 23.24
DEPARTMENT: LEGISLATIVE SERVICES
A BYLAW TO PROVIDE FOR THE ESTABLISHMENT OF THE COUNCIL REMUNERATION
TASK FORCE
WHEREAS, the Municipal Government Act, R.S.A. 2000, c. M-26 hereinafter referred to as the
M.G.A. provides for Council to, by bylaw, establish council committees and other bodies;
AND WHEREAS, the Council may, by bylaw, establish the functions of the committee and the
procedures to be followed by the council committee or other bodies;
AND WHEREAS, the Town of Drumheller Remuneration and Expense Allowance for Mayor and
Council Policy requires the appointment of a Remuneration Task Force and the completion of a
Remuneration Task Force report to be completed in the third (3rd) year of the Council's term;
AND WHEREAS, the Town of Drumheller Council and Committee Meeting Procedure Bylaw
allows Council to appoint a Task Force to investigate and report on special tasks during a specific
time frame which shall be dissolved once the special task has completed its goal;
NOW, THEREFORE, the Council of the Town of Drumheller deems it expedient and in the general
interest of the Town to appoint a Remuneration Task Force on development activities of the Town
of Drumheller:
1. SHORT NAME
1.1
This Bylaw shall be cited as the "Remuneration Task Force Bylaw."
2. DEFINITIONS
2.1
For the purposes of this Bylaw, the following definitions shall apply:
a)
"Chair" means the highest elected member of the Remuneration Task Force who is
responsible for calling and chairing all meetings;
b)
"Town of Drumheller" or "Town" means the Town of Drumheller, a municipal
corporation in the Province of Alberta, and includes the area contained within the
corporate boundaries of the Town of Drumheller, as the context may require;
c)
"Chief Administrative Officer" or "CAO" means the person appointed as Chief
Administrative Officer for the Town of Drumheller, or their designate;
d)
"Remuneration Task Force" or "Task Force" means the Remuneration Task Force
appointed in accordance with this Bylaw;
e)
"Municipal Government Act" or "MGA" means the Municipal Government Act, R.S.A.
2000 M-26, as amended from time to time, and its successor legislation;
f)
"Benefits" means group health, dental, life insurance and pension contribution and
the current cost sharing of premiums under those plans;
Town of Drumheller
Bylaw 23.24
Page 2 of 6
g)
"Training" means tuition and expenses for courses, or fees paid for conferences
related to the duties of members of Council;
h)
"Allowances" means taxable allowances for travel and general expenses;
i)
"Per Diems" means daily rates paid for attending meetings;
j)
"Remuneration" means all forms of compensation, including base honorarium, travel
or general expense allowances, meeting per diems, benefits, training, perquisites,
and any other form of compensation deemed appropriate; and,
k)
"Council " means the Mayor and Councillors of the Town of Drumheller.
3. ESTABLISHMENT
3.1
The Remuneration Task Force shall be established by Council in the third (3rd) year of
every Council's term.
3.2
The Task Force shall be responsible for the creation of a Task Force Report, which shall be
completed prior to December 31st of the third (3rd) year of the current Council's term.
3.3
Upon acceptance of the Task Force Report at a public meeting of Council, the Task Force
shall be dissolved.
4. RESPONSIBILITIES
4.1
The Task Force is responsible for:
a)
reviewing all factors and information related to Council's roles and responsibilities;
b)
reviewing all forms of Council remuneration including:
i)
base honorarium;
ii)
travel or general expense allowances;
iii)
per diems;
iv)
benefits;
v)
training;
vi)
perquisites; and,
vii)
other forms of compensation, as appropriate;
c)
determining if current remuneration aligns with Council's responsibilities and duties,
and suggesting changes to the remuneration amount, as appropriate, for the
subsequent Council term;
d)
preparing a written Task Force Report containing recommendations for the
remuneration of Council for the subsequent Council term and presenting the Task
Force Report at a public meeting;
Town of Drumheller
Bylaw 23.24
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4.2
The Task Force Report, outlined in Section 4.1(d), shall adhere to the following guiding
principles:
a)
remuneration shall provide adequate compensation in order to attract a range of
candidates, providing effective representation to the community;
b)
remuneration shall reflect the responsibilities, time commitment and accountability
associated with the positions;
c)
remuneration shall reflect the Town's financial and strategic priorities; and,
d)
remuneration shall enable compensation adjustments to be made on a prudent and
regular basis.
5. SCOPE OF WORK
5.1
The Task Force is encouraged to undertake any review it feels would be useful in
determining a fair remuneration for Council; in conducting its review, the Task Force may
want to review the following:
a)
Council responsibilities and jurisdiction under the Municipal Government Act;
b)
issues and challenges facing the Town and the elected officials;
c)
population, size and complexity of operations;
d)
time commitments necessary to fulfill elected official responsibilities;
e)
the number of committees, boards, and commissions individual councillors belong to
or chair, or whose meetings they are required to attend;
f)
number of board appointments individual councillors have to external organizations;
g)
number of local community organizations which require the councillor's input or
involvement;
h)
impact of performing councillor duties on full-time employment or business interests;
i)
non-compensated "out of pocket" costs to carry out elected official responsibilities;
j)
other sources of compensation as a result of fulfilling elected official responsibilities;
k)
financial status of the Town of Drumheller;
l)
sensitivity and understanding of public concerns respecting government spending;
m)
compensation paid to elected officials with comparable workloads and time
commitments in other municipalities;
n)
compensation paid by private sector and not-for-profit organizations with boards (or
the equivalent) having similar responsibilities, if applicable;
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Bylaw 23.24
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o)
latest compensation adjustments;
p)
municipal, regional, and provincial economic factors; and,
q)
other factors the Task Force considers relevant;
5.2
The Task Force may consult or interview current councillors in order to gain an
understanding of the responsibilities and time commitments associated with their position.
5.3
The Task Force may consult previous Council members, organizations, government
agencies or other persons deemed appropriate.
6. BOARD COMPOSITION
6.1
The Task Force shall consist of a minimum of four (4) and a maximum of six (6) voting
members, the composition of which shall be as follows:
a)
one (1) Chair, appointed in accordance with Section 6.2; and
b)
between three (3) and five (5) members-at-large.
6.2
The Task Force shall consist of the following ex-officio, non-voting members, who will act in
an advisory and support capacity:
a)
the Chief Administrative Officer; and
b)
a Task Force Support Staff, appointed by the Chief Administrative Officer, who shall:
i)
provide support, information, and assist with the research required by the Task
Force; and,
ii)
take minutes, circulate information, and carry out other clerical responsibilities.
7. MEMBERSHIP
7.1
Task Force Members shall:
a)
represent a broad cross section of community interest and have some knowledge of
the Town's structure and responsibilities;
b)
live or operate a business within the Town boundaries; and,
c)
not have any direct affiliation with the Town or its Council.
7.2
Members shall be appointed by resolution of Council, following the submission of an
application.
7.3
The Task Force shall appoint a Chair from among its membership, at the first meeting of
the Task Force.
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Bylaw 23.24
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7.4
The membership term will be active until the dissolution of the Task Force, in accordance
with Section 3.3.
7.5
If any member shall be absent from two (2) consecutive regular meetings, unless
authorized by the Task Force, the member shall be removed from the Task Force.
7.6
In the event that a member of the Task Force is unable or unwilling to continue to serve as
a member for whatever reason, Council may, by resolution, appoint a replacement.
8. CONFIDENTIALITY AND CONFLICT OF INTEREST
8.1
The discussions and deliberation of the Task Force are confidential. Upon the Council's
acceptance of the Task Force Report, members of the Task Force shall return all
documents and information gathered during their work to the staff of the Town of
Drumheller for suitable disposal and/or archival.
8.2
Information gained through the course of participation on the Task Force cannot be used
for personal interest or gain, or for the personal interest or gain of a family member.
8.3
Any real or perceived conflicts of interest that may arise through the course of participation
on the Task Force must be disclosed to the Task Force members immediately. Conflict of
interest occurs when a Task Force member's personal, financial, or other interests could
improperly influence, or appear to influence, their judgment or actions in the execution of
their duties. Conflicts of interests may include, but are not limited to:
a)
financial interests in entities being reviewed or affected by the Task Force's
recommendations;
b)
personal or family relationships with individuals whose remuneration may be affected
by the Task Force's decisions; and/or,
c)
any other situation that could lead to bias or partiality in the Task Force's
deliberations or recommendations.
8.4
If the member is not certain whether he or she is in a conflict-of-interest position, the matter
may be brought before the Task Force or the Chair for guidance;
8.5
The member in conflict of interest shall not vote on the issue, and unless otherwise directed
by the Task Force, shall be absent from the discussion.
8.6
The conflict of interest shall be duly recorded in the meeting minutes, and the time the
member leaves and returns to the meeting shall also be recorded.
8.7
If it is determined that the conflict of interest position precludes the member's ability to
continue his or her role on the Task Force, the member shall resign from the Task Force
and a new member may be appointed in accordance with Section 7.6.
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Bylaw 23.24
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9. CONDUCT OF MEETINGS
9.1
Quorum shall consist of the majority of voting members.
9.2
Meetings shall be conducted on a consensus basis; when consensus cannot be reached,
decisions shall be made in accordance with Roberts Rules of Order, Newly Revised.
9.3
Meetings shall be called and chaired by the Chair, appointed in accordance with Section
6.1.
9.4
Meetings shall be by any method and at such frequency as deemed necessary.
9.5
Meeting minutes shall be written by the Task Force Support Staff, signed by the Chair,
approved at a subsequent meeting, and forwarded to the CAO.
10. AUTHORITY
10.1
The Task Force is intended to act in an advisory capacity only; Council shall not delegate
any of Council's powers, duties or functions to the Task Force.
11. TRANSITIONAL
11.1
If any portion of this Bylaw Is found to be invalid, that portion shall be severed from the
remainder of the Bylaw and shall not invalidate the whole Bylaw.
11.2
This Bylaw comes into full force and effect upon third and final reading.
READ A FIRST TIME THIS 26th DAY OF AUGUST, 2024
READ A SECOND TIME THIS 26th DAY OF AUGUST, 2024
READ A THIRD AND FINAL TIME THIS 26th DAY OF AUGUST, 2024
The original document, duly signed and executed, is retained on file.