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## LETHBRIDGE COUNTY IN THE PROVINCE OF ALBERTA
## BY-LAW NO. 25-031
## A BYLAW OF LETHBRIDGE COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH A STRATEGIC PLANNING COMMITTEE
WHEREAS, pursuant to the Municipal Government Act, RS.A. 2000, c M-26 section 145, a Council may pass bylaws in relation to the establishment, functions and procedures to be followed by council Committees and other bodies;
NOW THEREFORE, the Council of Lethbridge County, duly assembled hereby enacts as follows:
## 1. BYLAW TITLE
- Bylaw". 1.1 This bylaw shall be cited as the "Strategic Planning Committee
## 2. DEFINITIONS
- 2.1 In this Bylaw, unless the context otherwise requires:
- a. "Administration" means operational staff under the direction of the Chief Administrative Officer.
- b. "CAO" means the Chief Administrative Officer of Lethbridge County.
- c. "Committee" means the Strategic Planning Committee established under this Bylaw.
- d. "Council" means the Council of Lethbridge County.
- e. "Organizational Meeting" means the annual meeting at which Council makes appointments and sets schedules.
## 3. PURPOSE
- 3.1 The purpose of this Bylaw is to establish the Strategic Planning Committee as a standing committee of Council responsible for providing advice, guidance, and recommendations related to the preparation and coordination of the County's Strategic Planning Session.
- 3.2 The Committee shall support Council by reviewing potential facilitators, session formats, planning materials, locations, timelines, and related logistics.
## 4. AUTHORITIES GRANTED
- 4.1 The Committee is advisory only and holds no final decision-making authority. The Committee may make recommendations to council which council may then adopt, reject, amend and adopt or provide further instructions to the Committee before making a decision
and providing direction on the Committee's recommendation.
## 5. MANDATE AND DUTIES
- 5.1 Strategic Planning Functions
The Committee shall:
- a. Review potential facilitators and planning session coordinators;
- b. Evaluate proposed session structures, formats, methodologies, and planning tools;
- c. Review and recommend potential locations, dates, and logistical arrangements;
- d. Review preparatory materials, strategic themes, and relevant background documentation;
- e. Provide strategic feedback to Administration during development of planning options;
- f. Review budget considerations associated with the planning process;
- g. Conduct informal deliberation on matters relevant to the Strategic Planning Session.
## 5.2 Advisory Functions
The Committee shall:
- a. Ensure alignment between session planning and Council's strategic direction;
- b. Consider public engagement requirements, if applicable;
- c. Review its Terms of Reference annually and recommend amendments as needed.
## 6. TERMS OF REFERENCE
- 6.1 The Committee Terms of Reference are established separately by Council and may be amended by Council resolution.
## 7. COMMITTEE COMPOSITION AND TERM OF APPOINTMENT
- 7.1 The Committee shall consist of:
- a. Three (3) members of Council, appointed annually at the Organizational Meeting;
- b. The Reeve may serve as an ex-officio member;
- c. CAO and Legislative Coordinator;
- d. Administrative support staff, as required
- 7.2 Council members shall serve until the next Organizational Meting or until a successor is appointed.
- 7.3 A quorum shall consist of any two (2) Council members.
## 8. MEETINGS AND REPORTING
- 8.1 Meeting shall be held at the call of the Chair or CAO.
- 8.2 Meetings shall comply with the Municipal Government Act, Access to Information Act, Protection of Privacy Act and the County's Procedural Bylaw.
- 8.3 Meetings are open to the public unless closed for reasons permitted under legislation.
- 8.4 Administration shall prepare meeting agendas and packages.
- 8.5 Minutes shall be recorded
- 8.6 Oral reports may be provided as needed
## 9. DISSOLUTION
- 9.1 resolution. The Committee may be dissolved by Council at any time by
## 10. SEVERABILITY
- 10.1 If any portion of this bylaw is declared invalid by a court of competent jurisdiction, then the invalid portion must be severed and the remainder of the bylaw is deemed valid.
## 11. EFFECTIVE DATE
- 11.1 This Bylaw shall come into force and effect after it receives third reading and has been signed by the Reeve and Chief Administrative Officer
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GIVEN first reading this 4th day of December, 2025
GIVEN second reading this 4'h day of December, 2025
loft
GIVEN third reading this 4* day of December, 2025
Chief Administrative Officer