This is the exact embedded text of the captured official document.
Snapshot ab60bcc6e06c · verified 2026-06-08 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
CORPORATION OF THE CITY OF NEW WESTMINSTER
BYLAW NO. 7367, 2009
EFFECTIVE DATE: January 11, 2010
CONSOLIDATED FOR CONVENIENCE ONLY
(February 17, 2016)
This is a consolidation of the bylaws listed below. The amendment bylaws have been
combined with the original bylaw for convenience only. This consolidation is not a legal
document. Certified copies of the original bylaws should be consulted for all
interpretations and applications of the bylaws on this subject.
AMENDMENT BYLAW
EFFECTIVE DATE
7511, 2012
March 5, 2012
7809, 2015 (8a)
February 1, 2016
The bylaw numbers highlighted in this consolidation refer to the bylaws that amended
the principal Bylaw No. 7367, 2011. The number of any amending bylaw that has been
repealed is not referred to in this consolidation.
Obtainable from the Legislative Services Office
Doc# 244174
Page 1
CORPORATION OF THE CITY OF NEW WESTMINSTER
BYLAW NO. 7367, 2009
A Bylaw to Establish an Arts Commission
for the City of New Westminster
A.
Section 143 of the Community Charter, authorizes a local government, by
bylaw, to establish a Commission to advise local governments on relevant
matters.
B.
Residents of the City of New Westminster recognize that arts are integral to
the City's identity and that they should be enhanced and enjoyed.
C.
The Council of the City of New Westminster recognizes the need to
effectively manage the City's arts through the creation of a Commission to assist
in the management and implementation of local artistic and cultural pursuits.
THE CITY COUNCIL of the Corporation of the City of New
Westminster in open meeting assembled ENACTS AS FOLLOWS:
This Bylaw may be cited for all purposes as the "City of New
Westminster Arts Commission Bylaw No. 7367, 2009
Title
1.
The Commission created by this Bylaw is an advisory commission of
Council and shall be known as the "New Westminster Arts Commission"
(hereafter referred to as the "Commission").
Definitions
2.
(a)
"City" means the Corporation of the City of New Westminster.
(b)
"Council" means the City Council of the City of New Westminster.
Doc# 244174
Page 2
Purpose of the Commission
3.
The purpose of the Commission is to guide the City in overall decision
making concerning arts. It shall provide support for arts and cultural
activities by advising Council on matters within the mandate of the
Commission or on those matters relating to arts which are from time to time
referred to it by Council. Where appropriate, the Commission may make
recommendations to Council respecting related matters.
Terms of Reference
4.
Sections 5 to 12 of this Bylaw shall form the Terms of Reference for the
Arts Commission:
Mandate of the Commission
5.
As an advisory body to Council, the mandate of the Commission is to:
(a)
advise City Council on criteria for the annual disbursement of
funding for arts;
(b)
encourage creativity and excellence in the artistic life of New
Westminster;
(c)
encourage inclusive diversity in the artistic life of the community;
(d)
support New Westminster's arts organizations in both their
achievements and challenges;
(e)
advise on the provision of facilities for the creation and presentation
of arts in New Westminster; and
(f)
encourage opportunities for all New Westminster residents and
visitors to enjoy and participate in arts activities.
Doc# 244174
Page 3
Responsibilities of the Commission
6. (a) The Commission shall carry out the necessary responsibilities and
activities to fulfill the above mandate, as set out in section 4 including
the following:
(i)
liaising with those organizations and bodies which assist in the
arts activity;
(ii)
developing and recommending priorities for: 1) planning and
managing arts facilities 2) identifying the needs of New
Westminster arts organizations that require operating space;
(iii)
identifying additional sources of funding opportunities from
public and private organizations and senior levels of
government;
(iv)
facilitating and assisting in arts projects or events within the
City as requested; and
(v)
with Council's approval, setting out an annual work plan and
budget in accordance with the City's budget cycle.
Commission Membership
7
(a)
The Commission shall be composed of fourteen (14) voting members
appointed by Council with the following representation:
(i)
the professional arts sector (1 person);
(ii)
community based arts sector, non-profit (3 persons);
(iii)
interested community members (6 persons, 1 of whom will be
a youth between the ages of 13-21 if available);
(iv)
New Westminster Arts Council (1 person);
(v)
Education Sector (1 person);
(vi)
Douglas College (1 person);
(vii)
City Council (1 person).
Doc# 244174
Page 4
(b)
Non-voting City staff liaisons to the Commission shall consist of:
(i)
the City's Director of Parks and Recreation (or designate);
(ii)
the Chief Librarian;
(iii)
a City Recording Secretary to prepare agendas and take
minutes of the meetings.
(c)
A temporary Non-Voting Community Member to the Commission for
the term ending January 31, 2014 shall consist of the following:
(i)
Special Advisor.
(d)
All members shall serve without remuneration.
Terms of Appointment
Bylaw No. 7809, 2015
8.
(a)
Voting members shall be appointed by Council for a two year term,
with member's terms being staggered, commencing on the first day
of February after the appointment.
(b)
Voting members of the Commission (other than the Arts Council
representative) may not serve more than three (3) consecutive terms
however, after at least one year out of office that member may be re-
appointed.
(c)
In the event of a vacancy, Council may appoint a person to fill the
vacancy for the remainder of the term.
Doc# 244174
Page 5
Selection of the Chair
9.
(a)
The Councillor serving on the Commission shall be the Chair.
(b)
At the first meeting of the year, the Chair shall designate a member
or members of the Commission to preside at meetings when he or
she is absent.
Meeting Procedure
10.
(a)
The Commission shall meet at the call of the Chair.
(b)
Commission meetings shall be open to the public, except that the
Commission may by resolution exclude the public to consider a
specific matter, if the matter before the Commission complies with
the rules established in the Community Charter for closing a meeting.
(c)
Members of the public are not permitted to make a presentation or
submission at a Commission meeting unless permission to do so has
been given by the Chair.
(d)
The Chair shall rule on all points of order.
(e)
A quorum for the meeting shall be half the number of voting
members plus one (seven members). If a quorum is not present
within 30 minutes following the time at which the meeting was to
commence, the Recording Secretary shall record the names of
members present at the meeting and the meeting shall adjourn.
(f)
All Commission decisions must be made by resolution. Unless
specifically provided for in this Bylaw, a resolution is adopted if a
majority of the members present at the meeting vote in the
affirmative.
(g)
A minimum of six (6) meetings of the Commission must be held
each year.
(e)
Unless specifically provided in this Bylaw, the Commission shall be
governed by the meeting procedures as set out in the City Council's
Procedure Bylaw and its Rules of Order.
Doc# 244174
Page 6
Attendance
11.
(a)
Members shall advise the Recording Secretary of their intent to
attend or to be absent from meetings.
(b)
Any member who is absent from three (3) consecutive meetings of
the Commission, or in excess of one-third of all meetings over any
six (6) month period without leave of absence from the Commission,
or a reason satisfactory to the Commission, shall by Commission
by resolution be recommended to Council for removal from the
Commission.
General Provisions
12.
(a)
The Commission may, when necessary, establish sub-committees or
task forces of a permanent or temporary nature to provide
investigatory or advisory assistance or to carry out specific tasks in
support of Commission initiatives, provided that the Commission
cannot delegate its mandate or responsibilities as set out in this
Bylaw.
(b)
Expenditures of the Commission and its sub-committees will require a
request to the Director of Finance and must be approved by Council.
(c)
The Commission may request persons with a particular expertise to
make presentations before the Commission on matters relating to
arts.
Doc# 244174
Page 7
Rescission
13.
"City of New Westminster Arts and Culture Commission, Bylaw No. 6459, 1998"
and all amendments there to are hereby repealed.
GIVEN FIRST READING ON THIS day of ,2009.
GIVEN SECOND READING ON THIS day of ,2009.
GIVEN THIRD READING ON THIS day of ,2009.
ADOPTED and the seal of the Corporation of the City of New Westminster affixed this
day of , 2009.
___________________
MAYOR
____________________
CORPORATE OFFICER
Doc# 244174
Page 8