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Municipal Asset Management Policy
Policy #
4.4
Procedure #
-
Replaces
-
Revises
-
Date Approved
June 27, 2022
Method of Approval
Resolution# 2022-365
Our File # 03.03.PO
Page 1 of 5
1.
COUNCIL ASSET MANAGEMENT POLICY STATEMENTS
Asset Management is a broad strategic framework that encompasses many disciplines and
involves the entire organization. The term Asset Management, as used in this policy, is defined
as "the application of sound technical, social, and economic principles that considers present
and future needs of users, and the service from the asset". To guide the organization, the
following policy statements have been developed:
a) The City of Dauphin will maintain and manage infrastructure assets at defined levels to
support public safety, community well-being, and community goals.
b) The City of Dauphin will monitor standards and service levels to ensure that they meet
and support community and Council goals and objectives.
c) The City of Dauphin will develop and maintain asset inventories of all its
infrastructures.
d) The City of Dauphin will establish infrastructure replacement strategies through the
use of full life cycle costing principles.
e) The City of Dauphin will plan financially for the appropriate level of maintenance of
assets to deliver service levels and extend the useful life of assets.
f) The City of Dauphin will plan for and provide stable, long-term funding to replace
and/or renew and/or decommission infrastructure assets.
g) Where appropriate, the City of Dauphin will consider and incorporate asset
management in its other corporate plans.
h) The City of Dauphin will report to citizens regularly on the status and performance of
work related to the implementation of this Asset Management Policy.
2.
BACKGROUND AND PURPOSE
Council has a mandate to provide a wide range of services. In order to guide staff with the
effective implementation of those services, Council typically adopts policies for important
issues that can be used by staff to support Council's vision, goals, and objectives.
Council Vision and Goals for Infrastructure Assets
Council's vision and goal for the community is a safe, livable, sustainable, and economically
vibrant community underpinned by well managed and maintained infrastructure assets. These
assets include, but are not limited to, efficient transportation networks, economical and
reliable water distribution networks, safe and reliable wastewater collection systems, reliable
Municipal Asset Management Policy
Policy 4.4
Date Approved: June 27, 2022
Page 2 of 5
information technology systems, productive fleets, and accessible parks, recreation, and civic
facilities.
Though these assets age and deteriorate, by using sound asset management practices,
Council and the community can be assured that the assets meet performance levels, are used
to deliver the desired service in the long-term and are managed for present and future users.
This policy is to articulate Council's commitment to asset management, and guides staff using
the policy statements. In doing so, this policy also outlines how it is to be integrated within the
organization in such a way that it is coordinated, cost effective, and organizationally
sustainable. This policy also demonstrates to the community that Council is exercising good
stewardship and is delivering affordable services while considering its legacy to future
residents.
Staff will implement the policy through the development and use of Asset Management
Guidelines and Practices. Since the performance of asset management is organization
specific, reflective of knowledge, technologies, and available tools, and will evolve over time,
the responsibility for Guidelines and Practices are delegated to staff.
3.
PRINCIPLES, GUIDELINES, AND INTEGRATION
Key Principles
The key principles of the Asset Management Policy are outlined in the following list.
The organization shall:
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Make informed decisions, identifying all revenues and costs (including operation,
maintenance, replacement, and decommission) associated with infrastructure asset
decisions, including additions and deletions. Trade-offs should be articulated and
evaluated, and the basis for the decision recorded.
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Integrate environmental, corporate, financial, business, technical, and budgetary
planning for infrastructure assets.
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Establish organizational accountability and responsibility for asset inventory,
condition, use, and performance.
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Consult with stakeholders, where appropriate.
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Define and articulate service, maintenance, and replacement levels and outcomes.
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Use available resources efficiently.
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Manage assets to be sustainable.
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Minimize total life-cycle costs of assets.
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Consider environmental, social, and sustainability goals.
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Minimize risks to users and risks associate with failure.
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Pursue best practices where available.
Municipal Asset Management Policy
Policy 4.4
Date Approved: June 27, 2022
Page 3 of 5
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Report the performance of its asset management program.
Guidelines and Practices
This policy shall be implemented by staff using accepted industry guidelines and practices, and
staff shall consider the use of an Asset Management Strategy and Asset Management Plans.
The organization will also comply with capital asset reporting requirements and integrate the
asset management program into operational plans throughout the organization. Strategic
Asset Management plans may be developed for a specific class of assets, or be generalized for
all assets, and should outline long-term goals, processes, and steps towards how they will be
achieved. The Asset Management Plans should be based on current inventories and condition,
projected performance and remaining service life, and consequences of losses. Operational
plans should reflect these details. Replacement portfolios and associated financial plans
should consider alternative scenarios and risk, as well as include public consultation.
Context and Integration of Asset Management Within the Organization
The context and integration of asset management throughout the organization's lines of
business is typically formalized through references and linkages between corporate
documents. Where possible and appropriate, Council and staff will consider this policy and
integrate it in the development of corporate documents such as:
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Official Community Plan
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Development Plans
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Business Plans
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Corporate Strategic Plan
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Corporate Financial Plan
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Capital Budget Plan
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Operation plans and budgets (including vehicle and fleet plans and budgets)
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Neighbourhood Plans
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Annual Reports
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Design Criteria and Specifications
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Infrastructure Servicing, Management, and Replacement Plans
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Community Social Plans
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Parks and Recreation Plans
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Facility Plans
4.
KEY ROLES FOR MANAGING THE ASSET MANAGEMENT POLICY
Municipal Asset Management Policy
Policy 4.4
Date Approved: June 27, 2022
Page 4 of 5
City policies are approved by Council. While staff, public, and other agencies may provide
input on the nature and text of the policy, Council retains the authority to approve, update,
amend, or rescind policies.
Role
Responsibility
Identification of issues, and development of
policy updates
Council and staff
Establish levels of service
Council, staff and public
Exercise stewardship of assets, adopt policy and
budgets
Council
Implementation of policy
City Manager and staff
Development of guidelines and practices
City Manager and staff
On going review of policies
Council and staff
Implementation, Review, and Reporting of Asset Management Work
The implementation, review, and reporting back regarding this policy shall be integrated within
the organization. The organization's asset management program shall be reported to the
community, and implementation of this policy review by Council biennially at the mid-point of
its term.
Actions
Responsibility
Adopt Asset Management Policy
Council and City Manager
Monitor and review infrastructure standards and
service levels at established intervals
Council and City Manager
Develop and maintain infrastructure strategies
including development and service plans
Public Works and Operations, Finance
Develop and maintain asset inventories
Public Works and Operations, Finance
Assess infrastructure condition and service
levels
Public Works and Operations
Establish and monitor infrastructure
replacement levels through the use of full life
cycle costing principles
Public Works and Operations
Develop and maintain financial plans for the
appropriate level of maintenance, rehabilitation,
extension and decommission of assets
Public Works and Operations, Finance
Report to citizens on status of the community's
infrastructure assets and asset management
program. The channels may include annual
citizen reports, business plans, etc.
Council, City Manager
Municipal Asset Management Policy
Policy 4.4
Date Approved: June 27, 2022
Page 5 of 5
DISTRIBUTION
Master Policy Manual
Notice to Department Heads (Email)
Notice to All Staff (Email)
Intranet
Internet (Public Information)