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Grandview Municipality
Employee Vacation Policy
Effective Date: January 1, 2015
Resolution No. 2015-406
Purpose:
The purpose of this policy is to outline the policy and procedures for vacation leave.
Definitions:
Employee: A full-time, part-time, seasonal, or casual employee.
Procedure:
1.
The annual vacation, after one year of full-time employment, and up to 4
years of employment, shall be 2 weeks paid vacation.
2.
The annual vacation for employees after 4 years of full-time employment shall
be 3 weeks paid vacation.
3.
The annual vacation for employees after 10 years of full-time employment
shall be 4 weeks paid vacation.
4.
The annual vacation for employees after 15 years of full-time employment
shall be 5 weeks paid vacation.
5.
The annual vacation for employees after 20 years of full-time employment
shall be 6 weeks paid vacation.
6.
Vacation pay for seasonal, part-time, and casual employees from their first
day of work up to 4 years of employment will be 4% of their gross regular
wages (excluding overtime).
7.
Vacation pay for seasonal, part-time and casual employees after 4 years of
employment will be 6% of their gross regular wages (excluding overtime).
8.
Seasonal, part-time and casual employees will receive their vacation pay
entitlement on each paycheque.
9.
Each Department Supervisor shall arrange the annual vacation schedule
within the particular Department to the extent that the usual workload is
performed and the Department functions in the normal manner.
10.
Each Department Supervisor shall have a tentative holiday schedule prepared
by March 31st each year to be reviewed and approved by Municipal Council.
11.
An employee may be entitled to receive his/her vacation in an unbroken
period, only if adequate coverage is available. Also, employees are not
required to take vacations in blocks if the employee so chooses.
12.
For those employees whose employment start date was prior to January 1,
2009, their anniversary date has been adjusted to December 31st. For these
employees, any unused vacation leave remaining as of December 31st shall be
paid out to that employee at his/her regular rate of pay. Every effort must be
made to have all vacation leave used before December 31st.
13.
For those employees whose employment start date was January 1, 2009 or
later, their anniversary date is their actual start date. For these employees, any
unused vacation leave remaining as of their anniversary date shall be paid out
to that employee at his/her regular rate of pay. Every effort must be made to
have all vacation leave used before their anniversary date.
14.
Minimum notice of 48 hours must be given to the Departmental Supervisor by
staff who desire to take vacation leave. These requests will be granted at the
discretion of the Departmental Supervisor.
15.
In the event an employee is deemed medically unfit to perform their regular
work duties during his/her vacation, the employee may utilize sick leave
credits to cover the period of illness and the displaced vacation shall be
rescheduled. A medical certificate from a qualified Medical Practitioner must
be presented to support this claim.
16.
If an employee returns to work for any reason while on vacation, that
employee will be paid at his/her regular rate of pay for all hours worked and
his/her vacation time will be rescheduled at his/her regular rate of pay at a
later date.