Town of Lynn Lake Emergency Measures Plan (Revised December 2021, amended through May 2023)

Lynn Lake, Manitoba

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Page 1 of 97 THE TOWN OF LYNN LAKE Emergency Measures Plan Revised December 2021 Page 2 of 97 AMENDMENTS Records of Amendments Date Comment Feb. 2009 Amendment of Lynn Lake Emergency Plan Feb. 2010 Changes made to contacts/phone numbers Annex 1 June 2010 Changes made to contacts/phone numbers Nov. 2010 Changes made to contacts/phone numbers May 2011 Changes made to contacts/phone numbers Mar. 2013 Changes made to contacts/phone numbers Feb. 2014 Changes made to contacts/phone numbers May 2014 Changes made to contacts/phone numbers Feb. 2015 Changes made to contacts/phone numbers May 2016 Changes made to contacts/phone numbers Apr. 2019 Changes made to contacts/phone numbers Aug. 2019 Changes made to contacts/phone numbers Jan. 2020 Changes made to contacts/phone numbers Dec. 2021 Changes made to contacts/phone numbers. Covid-19 Guidance's Added as Annex 12 Sept. 2022 Changes made to contacts/phone numbers March, 2023 Changes made to contacts/phone numbers May 4, 2023 Changes made to contacts/phone numbers May 9, 2023 Changes made to Pages 11, 15 and 25 Contacts and Phone numbers- Volunteers (Apartments) Page 3 of 97 TABLE OF CONTENT EMERGENCY PLAN PAGE Cover Page 1 Amendments 2 Table of Contents 3-4 Authority 5 Aim 5 Objective 5 Scope 6 Activation System 6-7 Warning 7 Public Information 7-8 Media 8 Emergency Operation Centre 8 Resources 8 Finance 8 Plan Audit & Testing 8 ANNEX 1 - MANAGEMENT STRUCTURE ROLES & RESPONSIBILIOTIES 9 Organizational Charts, Roles and Responsibilities 10-13 EOC Group 14-15 Police Responder 16 Fire Responder 17 EMS Responder 18 Public Works 19 Transportation and Resources 20 Emergency Social Services 21-23 Volunteers 25 Communication and Public Information Officer (PIO) 25-26 ANNEX 2 - EMERGENCY TELEPHONE FAN-OUT SYSTEM 27 Fan Out 28-32 ANNEX 3 - HAZARD ANALYSIS - FEMA MODEL CALCULATIONS 33 Hazard Analysis 34-40 ANNEX 4 - HAZARDS ANALYSIS EXPLANATION & REQUIREMENTS 41 Forest Fire 42 Hazardous Materials Spill 43 Winter Storm Event, Blizzard, Power Outage 44-45 Page 4 of 97 Water Plant Failure 46 ANNEX 5 - BACK UP EQUIPMENT ACTIVATION 47 Emergency Operations Centre 48 ANNEX 6 - MUTUAL AID AGREEMENTS 49 Memorandum of Understanding - Town of Leaf Rapids 50 Memorandum of Understanding - Marcel Colomb First Nation 51 ANNEX 7 - FUNCTIONAL PLAN 52 Evacuation 53-58 Re-entry 59-62 Transportation 63 Hosting 64 Public Information 65-68 ANNEX 8 - RESOURCES 69 Essential Telephone Numbers 70-79 ANNEX 9 - FORMS 80 Declaration of State of Local Emergency 81 Declaration of State of Local Emergency - Quorum of Council 82 Declaration of State of Local Emergency - Absent of Quorum of Council 83 Termination of State of Local Emergency 83 Town of Lynn Lake Emergency Plan By-Law 84 ANNEX 10 - DISTRIBUTION LIST 85 Distribution List 86 ANNEX 11 - BUILDING MAPS 87 Lynn Lake Hospital 88 Lynn Lake and Surrounding Area 89 West Lynn Heights School 90 Town of Lynn Lake 91 ANNEX 12 92 Covid-19 Guidance for Warming Shelters and Congregate Facilities 93-94 All Hazard Evacuation Registration Form during COVID-19 95 Page 5 of 97 AUTHORITY This emergency plan has been prepared by the Town of Lynn Lake Local Emergency Control Group (LECRG), under the authority of Mayor and Council, Resolution #59-2014 and the provincial Emergency Measures Act E80. AIM The aim of this plan is to outline a general plan to govern the provision of necessary services during a peacetime emergency anticipated emergency and the procedures under and the manner in which the responses will be coordinated, and to define the duties and responsibilities of certain departments and agencies, this ensuring o That the effects of an emergency or disaster on the Town of Lynn Lake, and its inhabitants are minimized; o The protection and preservation of health, property and environment; and o The restoration of essential services OBJECTIVES The objectives of the Town of Lynn Lake Emergency Plan are to: 1. Identify hazards and describe their likely effects; 2. Define emergency services and supporting agency roles and responsibilities in mitigating hazards that can impact on the community; 3. Establish, staff and maintain an EOC; 4. Prescribe and implement agency activation arrangements; 5. Promote effective liaison between all emergency services/supporting agencies; 6. Provide arrangements for efficient coordination of local resources and any external support resources; 7. Establish and implement public warning system; 8. Establish and implement public awareness and education system; and Page 6 of 97 9. Prescribe arrangements for testing and evaluation and maintenance of this plan. SCOPE Jurisdiction - The jurisdiction covered by this plan is the legal boundaries identifying the Town of Lynn Lake. The local authority can use any of the powers described in the Emergency Measures Act E80 under State of Local Emergency, to protect its residents, their property/properties and minimize the impact of a hazard/or hazards on the environment. Planning assumption - For determining which hazards to mitigate, the committee used a quantitative hazard analysis called the FEMA Model. (See Annex 3) Type of hazards - Potential hazards were divided into two groups; natural hazards and technological hazards. The local authority recognizes the following hazards as threats to the community; Natural Hazards Technological Hazards Blizzard/power outage Chemical Spill Forest Fire Water Plant Failure Train Derailment Support - Through its memorandums of understanding (MOU), the local authority will lend support to requesting authorities. The local authority will work diligently with other agencies in accessing outside resources when needed in preparing, responding or recovering from the effect of a hazard. Evacuation/Hosting - Forming part of the emergency plan are an evacuation and a hosting plan. See Annexes 7 HAZARD ANALYSIS RESULTS See Annex 4 ACTIVACTION OF THE PLAN The emergency plan will be activated when an emergency is considered by one of the first responders units (Police, Fire, Ambulance, Public Works), or the administration (CAO or designate) through the Head of Council to be of such magnitude as to warrant its use or "designation" as an emergency. In the event that the EOC has to be activated, the administration will notify the Head of Council, the LECRG, Manitoba EMO, and initiate the fan-out system in accordance with operating procedures (see Annex 2). Detailed plans outlining standard operating procedures for mitigating various emergencies are maintained by the LECRG section Directors (see management structure for Organizational Chart) under the general direction of the Emergency Coordinator. A complete set of section plans will be kept in the EOC and the office of the Emergency Coordinator. As well, all section Directors will be in possession of their respective section plans. Page 7 of 97 The primary EOC is located at: Town Hall The alternate EOC is located at: Lynn Lake Hospital RESPITE PLAN Section managers are responsible for the safety and good health of its personnel. Therefore, a respite plan shall form part of all contingency plans. MANAGEMENT STRUCTURE, ROLES AND RESPONSIBILIIES Annex 1 shows the management structure organizational charts in the event of an emergency or disaster. CONTIGENCY PLAN See Annexes 7 for contingency plans Contingency Plans are written in support of the main plan. Such plans are: - Evacuation and Hosting plan - Communication plan - Transportation plan - Public Information plan - Pandemic plan MANAGEMENT SYSTEMS FOR RESPONSE AND RECOVERY Warnings - When an emergency occurs or is eminent, the fan-out system will be activated. (See Annex 2) for names and phone numbers. - Activate EOC Back up equipment procedures (See Annex 5) - Set up the EOC at primary or secondary location Public Information All information dispensed to public and media must be approved by the Emergency Coordinator under the direction of the Mayor and Council. - Initial warning will be person-to-person and/or door-to-door advising citizens to turn radios to NCI. 96.9 stations for further instruction. - Future bulletin will be broadcast over the radio. Each bulletin should be read twice on each station. The time of the next announcement will be mentioned. Even if there is no change of situation, continue to broadcast at stated times. Simply restate situation. Keep the public informed regularly, so that they don't become concerned over imaginary changes. - Send copies of bulletins to Manitoba EMO if required. Page 8 of 97 Media In the event that out of town media is involved, a media centre will be established at the community arena. All liaisons will be coordinated through the Public Information Officer (PIO) in accordance with emergency coordinators' instructions. EOC The EOC management structure, roles and responsibilities are described at Annex 2. Resource Management The Town of Lynn Lake will use all its available resources to mitigate threatening hazards. In the event of additional resources needed the Town of Lynn Lake can under the Emergency Measures Act, access private equipment. It also, can request support from provincial government departments, if needed. Annexes 1 and 8 identify the list of community resources and volunteers group structure. Financial Management Under the Emergency Measures Act, the Town of Lynn Lake can expand funds to protect its basic infrastructure and the lives of its residents. Approval for expenditure is done by resolution. Plan Audit, Testing and Training This plan will be visited at least once a year for updates if required. The testing of the plan will be done a minimum of twice in every three year period. Training for personnel involved in emergency management is a requirement and should be coordinated with Manitoba Emergency Measures Organization Regional Emergency Officer. Summary The emergency plan for the Town of Lynn Lake is a working document, and should be made available to all residents requesting such. Distribution List See Annex 10 Page 9 of 97 ANNEX 1 MANAGEMENT STRUCTURE ROLE AND RESPONSIBILITIES Page 10 of 97 Mayor and Council Emergency Coordinator PIO Communication Police Fire EMS PW Transportation ESS Volunteer Annex 1 ORGANIZATIONAL CHARTS Emergency/Disaster Organizational Chart and EOC Group Designation Name Work Telephone # Home Telephone # Emergency Coordinator CAO Steve Phillips 204-356-2418 ext.104 204-202-8286 Alternate Administrative & Technical Asst. Darryl Watts 204-356-2418 ext.103 204-356-8574 Mayor Deputy Mayor Tyler Hunt 204-356-2489 204-356-2529 Councilor Eugene Shin 204-356-2433 204-970-0021 Councilor Anne Kenny- Thompson 204-356-2413 431-301-5997 Councilor Victoria Phillips 204-226-3887 204-2028286 Public Information Director Tyler Hunt 204-356-2489 204-356-2529 Lynn Lake RCMP Sergeant Michael 204-356-2494/356- 204-356-2246 Page 11 of 97 Detachment Office Hodgson 8862 Fire Chief James Lindsay 204-356-2292 204-356-2103 Deputy Fire Chief Paul Grimmer 204-356-2292 204-356-2906 Deputy Fire Chief Glenn Osmond 204-356-8328 204-356-8007 Ambulance Coordinator Rob Trubiak 204-687-9307 204-271-2042 Cell Ambulance Coordinator Jarrett Ketchinson 204-623-9558 204-620-2254 Cell Ambulance Coordinator AF On-Call 1-888-222-0247 Public Works Foreman Max Paquin 204-356-2239 204-356-2105 Transportation Foreman Larry Skomorowski 204-356-2292 204-356-2523 Manitoba Infrastructure Jason Cockerill 204-356-8247 204-356-2515 ESS Manager Jamie Hunt Halkett 204-356-2407 204-356-2232 Volunteer Manager Anne Kenny- Thompson 204-356-2413 431-301-5997 Volunteer-Apartment Complex Trevor & Rose Kruzer Kari Kruzer Dale Kruzer [email protected] 204-356-2239 204-356-2239 204-356-2428 204-356-2491 204-356-2855 Registration & Inquiry Marie Brown 204-356-2737 204-356-2680 Lynn Lake Hospital Ricki Kumar 204-356-2474 587-337-8566 Mike Lysohirka 204-356-2474 204-652-7029 Tiffany Halkett 204-356-2474 204-356-2692 EMS Director Darren Baker 204-623-9557 Page 12 of 97 ROLES AND RESPONSIBILITIES Mayor and Council shall: - Implement the emergency plan in whole or in part. - The council, or in the absence of a quorum of council, the Mayor is responsible for the Declaration of a State of Local Emergency when required. - The Council is responsible for the termination of a Declaration of a State of Local Emergency. - Notify Manitoba Emergency Measures Organization that a Declaration of a State of Local Emergency has been declared. - Authorize media releases. - Log all actions and decisions. - Authorize extraordinary expenditures; - Request provincial assistance; The Chief Administration Officer shall: - Provide information and advice to the Mayor and Council. - Implement the emergency plan; - Maintain records of communications, decisions, actions and expenditures; - Protect health and safety of emergency responders and their immediate family; - Report on emergency impact to Mayor and Council; - Submit information for payment of invoices. Emergency Coordinator shall: - Activate the municipal Emergency Operations Centre - Coordinate the emergency response; - Prepare and coordinate emergency plans and programs; - Keep Mayor and Council informed of developments as they occur; - Ensure all directions from the mayor and council are carried out; - Ensure annual updating of the emergency plan; and - Ensure the public is informed annually as to warning and evacuation procedures. - Initiate call out of Emergency Operations Centre Management Team (LECRG). - Implement the emergency plan in whole or in part. - Advise the Mayor and Council to declare a State of Local Emergency. - Advise the Mayor and Council on the appointment of the Incident Commander. - Coordinate the Emergency Operations Centre Management Team's activities. - Request Mutual Aid (except fire services). - Ensure all directions from the Mayor and Council are carried out. - Review and authorize media releases. - Ensure for the care of animals left behind. - Request a full report of all emergency operations activities from all responding municipal Page 13 of 97 agencies. - Prepare post-emergency reports. - Ensure amendments to the emergency plan are made. - Develop respite plan - Log all actions and decisions. The Emergency Coordinator supervises the Local Emergency Response Control Group. The Local Emergency Response Control Group (LERCG) The LERCG, under the supervision to the Emergency Coordinator, is responsible for the direction and control of all phases of a comprehensive emergency management plan including mitigation, preparedness, response and recovery, more specifically: - Advising Mayor and Council on all matters pertaining to emergencies or disasters; - Implementing the direction of Council; - Assisting and supporting incident command system (ICS); - Facilitating activities of the Town departments, outside agencies, the public sector and volunteer groups during an emergency; - Staffing the EOC on a part- or full-time basis; - Requesting outside assistance for provincial, federal, private or commercial sources; - Preparing and releasing approved information and instructional releases to the media; - Reviewing and updating the Town Emergency Plans and programs in accordance with Manitoba Emergency Measures Organization instructions. - Developing public awareness and education programs; and - Testing the emergency plan. Page 14 of 97 TEAM LEADERS EOC GROUP Work Home Emergency Coordinator - CAO Steve Phillips 204-356-2418 ext. 104 204-202-8286 Assistant Coordinator - Darryl Watts 204-356-2418 204-356-8574 OFFICE Administration Municipal Accountant - 204-356-2418 ext. Council Mayor Deputy Mayor Vicki Phillips 204-226-3887 204-202-8286 Eugene Shin 204-356-2433 204-970-0021 Anne Kenny Thompson 204-356-2413 431-302-5997 Tyler Hunt 204-356-2489 204-356-2529 PUBLIC INFORMATION (P) 204-356-2489 204-356-2529 Public Information Director Tyler Hunt COMMUNICATIONS (COMMS) POLICE 204-356-2494 or Lynn Lake Detachment Office 204-356-8862 204-356-2246 Sargant Michael Hodgson FIRE 204-356-2292 204-356-2103 Fire Chief James Lindsay EMS 204-687-9307 204-271-2042 Rob Trubiak 204-623-9558 204-620-2254 Jarret Ketchinson After Hrs On-Call 1-888-222-0247 PUBLIC WORKS (PW) Public Works Foreman Max Paquin 204-356-2418 204-356-2105 Page 15 of 97 TRANSPORTATION (T) Town Transportation Manager Larry Skomorowski 204-356-2292 204-356-2523 Prov. Dept. of Highways Foreman Jason Cockerill 204-356-8247 204-356-2515 EMERGENCY SOCIAL SERVICES (ESS) RED CROSS Emergency 204-982-7330 Daytime Contact Number 204-299-6584 Cell (24 Hours) RED CROSS Emergency After Hours Contact Number 1-888-800-6493 (24 hours) Lynn Lake ESS Manager Jamie Hunt Halkett 204-356-2407 204-356-2232 Assistant ESS Manager - Kitty Wells 204-356-2407 204-356-8515 VOLUNTEERS (V) MANAGER - Anne Thompson 204-356-2413 431-302-5997 (If you hear a chime, hang up.) Catholic Women's League Pat Campbell 204-356-2418 204-356-8561 Lynn Lake Chamber of Commerce - Eugene Shin 204-356-2243 204-356- Canadian Rangers - Patrol Commander - Steve Phillips 204-226-3887 204-202-8286 Second in Command - Paul Grimmer 204-356-2292 204-356-2906 Canadian JR Rangers - Patrol Leader Rick England 204-356- 204-356-8747 Patrol Leader Connie Cockerill 204-356-2961 204-356-2976 Summer Employment 204-356-8887 Adult Committee Chairperson -Seonaid Merasty 204-356-2454 204-356-2372 Lynn Lake Hospital Foundation BD -David Campbell 204-356-2292 204-356-8812 Tea Ladies [over 50 club] - Pat Campbell 204 356-8561 Volunteers-Apartment Complexes-Trevor & Rose Kruzer 204-356-2428 -Kari Kruzer 204-356-2239 204-356-2491 -Dale Kruzer 204-356-2239 204-356-2855 Page 16 of 97 Police Responder Lynn Lake Detachment Office -204-356-2494 or 204-356-8862 Constable Michael Hodgson -204-356- 2246 ROLES AND RESPONSIBILITIES RCMP/Police - Form part of the Local Emergency Control Response Group (LECRG) - Provide emergency site security (establish inner and outer perimeter of emergency site). - Assist in traffic and crowd control. - Lead agency in search and rescue. - Activate the Emergency Plan. - Assist with evacuation. - Set-up of a temporary morgue, if necessary. - Advise medical examiner in the event of a fatality. - Develop respite plan - Log all actions. Contractors Volunteers Police Officer Police I/C Page 17 of 97 Fire Responder Fire Chief James Lindsay Work 204-356-2292 Home 204-356-2103 Deputy Fire Chief Paul Grimmer 204-356-2292 204-356-2906 Deputy Fire Chief Glenn Osmond 204-356-8238 204-356-8007 ROLES AND RESPONSIBILITIES - Coordinate fire fighting/hazardous goods operations. - Form part of the Local Emergency Control Response Group (LECRG) - Activate the Fire Mutual Aid system if necessary. - Activate the Emergency Plan. - Assist in Search and Rescue. - Assist with the evacuation of people. - Can activate evacuation procedures under the Fire Commissioner's Act. - Develop respite plan - Log all actions. Volunteers Cold zone I/C Hot zone I/C Fire Person 1/C Page 18 of 97 EMS Responder WORK HOME EMS Coordinator - NRHA Thompson Rob Trubiak Supervisor After Hours On-Call 204-687-9307 1-888-222-0247 (Cell)204-271-2042 EMS Director- Darren Baker 204-623-9557 ROLES AND RESPONSIBILITIES - Provide first aid on site. - Assist Incident Commander. - Form part of the Local Emergency Control Response Group (LECRG). - Initiate Health mutual aid if necessary. - Develop respite plan - Log all actions. EMS Coordinator Paramedic Page 19 of 97 PUBLIC WORKS GROUP 1979 Sewer Flushing Unit & Trailer 1969 Lincoln Welder (Gas Driven) 1986 Champion Grader - 710A 1989 Caterpillar Front End Loader ITI8B 1 - EM3500 Honda Portable Generator 1 - EB3500 Honda Portable Generator 1 - EM2500 Honda Portable Generator 1 - SV4000 Suzuki Portable Generator 1994 Caterpillar Backhoe/Loader 446B 1991 Cushman Kubota Mower 1 - 16' Aluminium Boat with 30 HP Motor & Trailer 2011 Pressure Water/Steamer 1997 Elgin Pelican Series Street Sweeper 2012 Compressor S/N 3071910 Work Home Town Foreman - Max Paquin 204-356-2418 204-356-2105 Roles and Responsibilities - Support Incident Commander - Form part of the Local Emergency Control Response Group (LECRG) - Ensure resources are available when requested. (i.e., equipment, barricades, supplies, construction companies, contractors). - Coordinate purchases, rentals, leases of equipment and maintains records of same. - Assists in the disconnecting of utilities - water, sewer, hydro, gas, telephone etc. - Restore essential services. - Develop respite plan - Log all activities. - See annex 8 for Resources available Page 20 of 97 TRANSPORTATION& RESOURCES Transportation & Resources Manager WORK HOME Transportation/Resources Manager - Larry Skomorowski 204-356-2292 204-356-2523 ROLES AND RESPONSIBILITIES Transportation & Resources Managers - Arrange transportation as requested. - Support EOC and Incident Commander - Form part of the Local Emergency Control Response Group (LECRG) - Direct transportation resources as required, i.e., taxi companies, buses and aircraft. - Determine gasoline and diesel requirements for emergency. - Develop respite plan - Log all actions. Dale Kruzer 204-356-2588 Rocky Moreau 204-356-8479 Max Paquin 204-356-2105 Transportation & Resources Manager - Larry Skomorowski Page 21 of 97 EMERGENCY SOCIAL SERVICES GROUP RECEPTION ESSENTIAL TELEPHONE NUMBERS [email protected] or 1-204-232-6471 Mark Francis Emergency Management Advisor Manitoba Emergency Measures Organization North and Interlake 2nd-FGloor - 3rd and Ross Ave., The Pas, Mb. R9A 1M4 Cell: 204 - 620 - 5515 [email protected] 24hr Duty Officer: 1-204-945-5555 www.manitobaemo.ca Home Work EXECUTIVE DIRECTOR Jamie Hunt Halkett .............................................................. ...........................................204-356-2232 C: 670-4013 204-356-2407 ADMIN ASSISTANT Kitty Wells .............................................................. ............................................204-356-8515 .................. 204-356-2407 CANADIAN RED CROSS SOCIETY Registration & Inquiry: Central Office in Winnipeg...Use this contact during the daytime ...................................... 204-982-7330 Kathleen Cook/Emergency 24 Hour Telephone (Cell) ............................................. 204-299-6584 After Hours Emergency Contact - Western Zone Disaster Management .......................... 1-888-800-6493 ACCOMMODATIONS * ARENAS Jim McLellan Arena, 605 Prospector ........................................................................... 204-356-8315 * HALLS Corner Pocket Billiards & Hall Inc. - 467 Sherritt Avenue .......................................... 204-356-2700 Corner Pocket Billiards & Hall Inc. (Hall) - 467 Sherritt Avenue ............................... 204-356-2701 Lynn Lake Friendship Centre - 624 Gordon Avenue .................................................... 204-356-2407 * CHURCHES Roman Catholic Church Rectory - 419 Sherritt Avenue .............................................. 204-356-2237 * HOTEL/MOTEL The Bronx ...................................................................................................................... 204-356-2471 Logistic NGOs Food Lodging R & I ESS Manager Page 22 of 97 * SCHOOLS (See listing under Evacuation) Page 23 of 97 CLOTHING STORES/BEDDING (blankets, mattresses, pillows) Northern Store - Lynn Lake .................................... Home # ................................................ 204-356-2272 Manager - Scott Simms ......................................... Home # ............................................... 204-356-8899 Grocery Manager - Scott Simms.......................... Home # ............................................ 204-356-8899 Fields Store - Leaf Rapids ................................................................................................. 204-473-2283 Manager -Paula Butler .......................................... Home # ................................................ 204-473-8841 Assistant Manager - Beatrice Linklater.............................................. Home # .................... 204- FOOD *Food Stores Northern Store Scott Simms 204-356-8899 Leaf Rapids Consumer Co-operative Ervin Bighetty 204-473-2411 (Store) *CATERERS Lynn Lake Friendship Centre Jamie Hunt Halkett 204-356-2232 *RESTAURANTS Route 391 Bar & Grill Jim Shortt 204-356-2606 SERVICE CLUBS/VOLUNTEER ORGANIZATIONS Catholic Women's League Pat Campbell 204-356-8561 Lynn Lake Chamber of Commerce Eugene Shin 204-356-2243 Canadian Rangers Steve Phillips 204-202-8286 Paul Grimmer 204-356-2906 Canadian Junior Rangers Rick England 204-356- Connie Cockerill 204-356-2976 Lynn Lake Health Auxiliary Minnie Carberry 204-356-8242 Lynn Lake Hospital Foundation Board David Campbell 204-356-2292/8812 Over Fifty Club/Tea Ladies Pat Campbell 204-356-8561 Corner Pocket Billiards & Hall Inc. Jim Shortt 204-356-2700 or 204-356-2701 Page 24 of 97 ROLES AND RESPONSIBILITIES ESS Manager - Activate emergency social services plan. - Ensure that the needs of evacuees are met, i.e., accommodations, feeding, registration and inquiry, personal services and clothing. - Form part of the Local Emergency Control Response Group (LECRG). - Ensure that the Reception Area is set up. - Co-ordinate volunteer organizations, who may be involved with the above activities. - Assist reception communities in whatever way possible. - Develop respite plan. - Log all actions. RECEPTION RECEPTION CENTRE Events in neighbouring communities may necessitate the reception of evacuees. (See mutual aid section for agreements) A Reception Centre will be established, to register and receive evacuees and assign them to emergency accommodations. The host community will ensure the following responsibilities are completed: a) Establish registration and inquiry service (in conjunction with the Red Cross if available). b) Provide food services, accommodation, clothing (if required), personnel services (see Emergency Social Services guide). c) Arrange for medical services if required i.e., public health nurse, physician, hospital and pharmacist. d) Assist with timely briefings to evacuees concerning the state of affairs of the evacuated community and the expected date and time of re-entry. e) Help in the re-entry procedures in conjunction with the evacuated community. Page 25 of 97 VOLUNTEER GROUP Work Home MANAGER - Anne Thompson (Note: Home number: if you hear a chime, hang up.) 204-356-2413 431-302-5997 Catholic Women's League - Pat Campbell 204-356-2474 204-356-8561 Lynn Lake Chamber of Commerce - Eugene Shin Canadian Rangers - Commander Steve Phillip Second in Command - Paul Grimmer 204-226-3887 204-356-2292 204-202-8286 204-356-2906 Canadian JR Rangers - Commander Rick England 204-356- - Assistant Connie Cockerill 205-356-2961 204-356-2976 Lynn Lake Hospital Foundation Board - Dave Campbell 204-356-2292 204-356-8812 Over Fifty Club/Tea Ladies Pat Campbell 204-356-8561 Corner Pocket Billiards & Hall Inc. - D. Jim Shortt 204-356-2700 204-356-2606 Apartment Complex- Trevor & Rose Kruzer -Kari Kruzer -Dale Kruzer 204-356-2428 204-356-2491 204-356-2855 ROLES AND RESPONSIBILITIES - Support EOC and Incident Commander - Form part of the Local Emergency Control Response Group (LECRG) - Ensure all volunteer resources are available - Request resources as required - Use volunteer resources to man the Info Centre. - Develop respite plan. - Log all actions - Apartment Complex: Contact All Tenants Prepare Tenants to Evacuate Logistic Dispatch Organization/Name Volunteer Manager Anne Thompson Page 26 of 97 Page 27 of 97 COMMUNICATIONS GROUP PUBLIC INFORMATION OFFICER Work Home Manager - Tyler Hunt 204-356-2489 204-356-2529 ROLES AND RESPONSIBILITIES Communications Manager - Ensure reliable and secure communications are established between the Emergency Operations Centre and the Emergency Site. - Arrange for additional communication request with Manitoba Telephone System and/or other public and private agencies and/or organizations. - Develop respite plan. - Log all actions. TELECOMMUNICATIONS Radio - Emergency Site to Emergency Operations Centre The Telecommunications Manager will make arrangements for the immediate establishment of a 2-way Radio link from the Emergency Operations Centre to the emergency site (Municipal Office or alternate location). Use of hand radio operators in an emergency may be useful in augmenting your communications. Telephone - Emergency Operations Centre The Telecommunications Manager will make arrangements with the Manitoba Telephone System for the immediate installation of additional telephone circuits and instruments, for use of the Emergency Operations Centre Management Team, as and when required. Records All communications, correspondence and activities will be recorded in a log and retained for future reference. Logistic Technician Amateur Radio Comm. Manager Tyler Hunt Page 28 of 97 PUBLIC INFORMATION WORK HOME PIO Tyler Hunt 204-356-2489 204-356-2529 PUBLIC INFORMATION One of the most important responsibilities of the Emergency Operations Centre (EOC) Management Team is to notify the residents of the community that an emergency has occurred. Alerting residents to the emergency, and the precautions they should take, may prevent injury and loss of life. ROLES AND RESPONSIBILITIES Public Information Officer shall: - Provide timely reports for public, especially information regarding evacuated persons, through the media. The Mayor and Council or the Emergency Coordinator must authorize all media releases. - Establish liaison with the provincial Communications (media specialists) staff. - Establish media facilities - Monitor the media for possible errors being reported about the emergency. - Establish a means of informing evacuees of the activities undertaken in the community. Creating a daily newsletter, could provide this information. - Maintain a log of all actions taken. COMMUNICATION CONTACTS NCI - local radio - Northwest Community Futures Development Corp. 204-356-2489 Tyler Hunt - 204-2529 Home/Laura Montgomery - 204-356-2169 Home NCI FM Radio - Thompson ................................................................. 1-204-778-8343 CBC Radio - Thompson ....................................................................... 1-204-677-1680 Toll free .............................................................. 1-800-856-4925 CHTM Radio - Thompson ................................................................... 1-204-778-7361 Television CTV Television Winnipeg...1-204-788-3300... ......... News Line....1-204-775-8016 Page 29 of 97 ANNEX 2 TELEPHONE FAN-OUT Page 30 of 97 Annex 2 EMERGENCY TELEPHONE FAN-OUT Instructions When the emergency telephone fan-out system is activated, the person receiving the call will notify the next person below and/or across from them on this page. If this person cannot be contacted - phone the next person below them. 1ST CALL NAME Steve Phillips Bus. 204-356-2418 ext. 103 Res. 204-202-8286 2NDCALL NAME Darryl Watts Bus. 204-356-2418 Res. 204-356-8574 3RD CALL NAME Res. EMERGENCY COORDINATOR OR DESIGNATE CALLS 4TH, 5TH AND 6TH NAME WHO WILL IN TURN, INFORM OTHER MEMBERS OF EOC MANAGEMENT TEAM. 4TH CALL NAME Darryl Watts Bus. 204-356-2418 ext. 103 (The 4th called phones 2 or 3 members of the EOC Management Team) Res. 204-356-8574 NAME NAME Constable Michael Hodgson, RCMP Bus. 204-356-2494/8862 James Lindsay, Fire Chief Bus. 204-356-2292 Res. 204-356-2246 Res. 204-356-2103 NAME Paul Grimmer, Deputy Fire Chief Bus. 204-356-2292 NAME Glenn Osmond, Deputy Fire Chief Bus. 204-356-8328 Res. 204-356-2906 Res. 204-356-8007 5TH CALL NAME Tyler Hunt Bus. 204-356-2489 (The 5th called name phones 2 or 3 members of the EOC Management Team) Res. 204-356-2529 NAME Jason Cockerill, Highways Bus. 204-356-8247 Res. 204-356-2515 NAME Jamie Hunt Halkett Bus. 204-356-2407 Res. 204-356-2232 NAME Ricki Kumar, Hospital Bus. 204-356-2474 Res. 204-652-7029 Mike Lysohirka Bus. 204-356-2474 Res. 204-356-2775 NAME Larry Skomorowski Bus. 204-3356-2292 Res. 204-356-2523 6TH CALL NAME Anne Kenny Thompson Bus. 204-356-2413 Res.431-302-5997 (If you hear a chime, hang up) (The 6th called name phones 2 or 3 members of the EOC Management Team) NAME Marie Brown NAME NAME Conservation Bus.204-356-2737 Bus.204-356-2413 Res. 204-356-2680 All notified staff must inform their employees through a similar telephone fan-out. Daynae McCullough, Income Security " After Hours Emergencies Bus. 204-677-6714 or 1-866-667-6714 Bus. 1-866-559-6778 CFS Worker Josiah Phillips /Mental Health Worker- Lynn Lake Hospital Program Mgr.Ricki Kumar Bus. 204-356-8701 Bus.204-356- Bus. 204-356-2474 Res. Res.204-356- Res.204- Page 31 of 97 ATTACHMENT 1 COMMUNITY WARNING ESSENTIAL TELEPHONE NUMBERS Item Name Business EMERGENCY NOTIFICATION The following people are to be notified when there is a real or potential emergency: * Emergency Coordinator * Municipal Administrator * Mayor/Reeve * Deputy Mayor/Reeve * Fire * Police * Ambulance * Public Information Manager * Telecommunications Manager * Emergency Social Services Director * Transportation Manager * Resources Manager POLICE Lynn Lake RCMP Detachment ................................................................................... 204-356-2494/204-356-8862 FIRE Lynn Lake Volunteer Fire Department ....................................................................... 911 HOSPITALS Lynn Lake ................................................................................................................... 204-356-2474 AMBULANCE Lynn Lake ................................................................................................................... 911 EMERGENCY COORDINATOR/CHIEF ADMINISTRATIVE OFFICER Emergency Coordinator - Steve Phillips........................................204-356-2418 ext. 104/Home204-202-8286 Assistant Coordinator - Darryl Watts .................................................................................................... Home 204-356-8574 EMERGENCY SOCIAL SERVICES DIRECTOR Jamie Hunt Halkett ...................................................... ....................................................... 204-356-2407/204-356-2232Home PUBLIC INFORMATION MANAGER Tyler Hunt........................................................... ....................................................... 204 356-2489/204-356-2529 TRANSPORTATION MANAGER Larry Skomorowski ............................................ ....................................................... 204-356-2489/204-356-2523Home Page 32 of 97 ATTACHMENT 2 COMMUNITY WARNING ESSENTIAL TELEPHONE NUMBERS Item Name Residence Business CHIEF ADMINISTRATIVE OFFICER Chief Administrative Officer - Steve Phillips........................................................204-202-8286 ............. 204-356-2418 ELECTED OFFICIALS Mayor -............................................. .........................................................204-356- ................................................. 204-356- Councillors: Vicki Phillips .................................................. .........................................................204-202-8286.................... 204-226-3887 Eugene Shin ........................................................ ..................................................204-970-0021................204-356-2433..... Anne Kenny Thompson 431-302-5997 204-356-2413 Tyler Hunt ........................................................ .........................................................204-356-2529 ................... 204-356-2489 EMERGENCY COORDINATORS (OTHER COMMUNITIES) Town of Leaf Rapids - Kirk Glenday................. ...........................................................204 473-2436/2959 City of Thompson - Anthony McInnis ...................................................................................................... 204-677-7951 PUBLIC WORKS Max Paquin, Foreman......................................................................................204-356-2105 ............ 204-356-2239 EQUIPMENT OPERATORS Dale Kruzer......................................................... .........................................................204-356-2588 ....... 204-356-2239 MECHANIC Vacant ................................................................. .........................................................204-356-xxx........ 204-356-xxxx UTILITIES WATER/SEWER Max Paquin .................................................... .........................................................204-356-2105............ 204-356-2239 RADIO STATIONS NCI - local radio - Northwest Community Futures Development Corp............................................. 204-356-2489 Tyler Hunt ...................................... 204-356-2529 Laura Montgomery... ..................... 204-356-2169 NCI FM Radio - Thompson ............................................................................................................... 204-778-8255 CBC Radio - Thompson .................................................................................................................... 204-677-1680 Toll free ................................................................................................. 1-800-856-4925 CHTM Radio - Thompson ................................................................................................................. 204-778-7361 Page 33 of 97 ATTACHMENT 3 COMMUNITY WARNING ESSENTIAL TELEPHONE NUMBERS Item Name Residence Business TELEVISION STATIONS CTV Television Winnipeg... .....................................................................................................................204-775-8016 Fax Line ..............................................................................................................................................204-780-3297 CBC Winnipeg ...........................................................................................................................................204-788-3641 Fax Line .................................................................................................................................................204-788-3643 UTILITIES CENTRA GAS MANITOBA INC. 24 Hour Emergency Response MANITOBA HYDRO Customer Service - ................................................................................................................................... 204-356-2298 ............................................................................ ......................... If no answer or For Emergency Service........... ......................................................... 1-888-624-9376 MANITOBA TELEPHONE SYSTEM Business Office (Thompson) .................................................................................................................. 204-225-5687 Repair Service ......................................................................................................................................... Dial 611 STITTCO ENERGY LTD. Thompson Office .................................................................................................................................... 204-677-2304 Emergency Number ............................................................................................................................... 204-679-0305 MANITOBA EMERGENCY MANAGEMENT ORGANIZATION Northern District - Mark Francis........................ .........................................................CEL ..................... 204-620-5515 Work Fax ................................................................ 204-945-4929 Emergency 24 Hours (Winnipeg) .................... .........................................................Call Collect .......... 204-945-5555 (Fax)........................................................................................................................................................ 204-945-4620 NEIGHBOURING COMMNUNTIES Marcel Colomb First Nation ............................................................................................................................. 204-356-2439 Brochet Band Office ..........................................................................................................................................204-323-2300 Brochet Nursing Station .................................................................................................................................... 204-323-2120 Lac Brochet Band Office ...................................................................................................................................204-337-2270 Lac Brochet Nursing Station .............................................................................................................................204-337-2161 Tadoule Lake Band Office .................................................................................................................................204-684-2022 Tadoule Lake Nursing Station ...........................................................................................................................204-684-2031 Kinoosao - Co-op Store ................................................................................................................................... 306-758-3050 Page 34 of 97 PROVINCIAL EMERGENCY ASSISTANCE IN THOSE EMERGENCIES, beyond the capability of local emergency services, which require the assistance of ONE (1) Provincial Department, call collect (24 Hours) - DANGEROUS GOODS ENVIRONMENTAL CONTROL SERVICES 204-944-4888 CANUTEC (Information Only) 613-996-6666 EVACUATION EMERGENCY SOCIAL SERVICES (Via EMO) 204-945-5555 FIRES FIRE COMMISSIONER'S OFFICE 888-389-3473 BRANDON OFFICE 888-253-1488 FOREST FIRES (April 1 to October 15) FIRE MANAGEMENT 800-782-0076 HEALTH EMERGENCY HEALTH SERVICES 204-786-7289 INDUSTRIAL ACCIDENTS WORKPLACE SAFETY AND HEALTH 204-945-3446 WORKPLACE SAFETY AND HEALTH AFTER HOURS AND WEEKENDS 204-945-0581 * * * * * * * WHERE the assistance of TWO (2) or MORE Provincial Departments, or ONE (1) or more Federal Departments is required, call collect - MANITOBA EMERGENCY MANAGEMENT ORGANIZATION Headquarters (Winnipeg - 24 Hours) 204-945-5555 Northern District - Mark Francis CEL 1-204-620-5515 Page 35 of 97 ANNEX 3 HAZARD ANALYSIS FEMA MODEL Page 36 of 97 Annex 3 HAZARD ANALYSIS The Town of Lynn Lake has recognized the following hazards and has mitigation plans to reduce the impact of such hazards on its residents, their property/properties and the environment. The hazards are: - Forest Fire; - Chemical/Hazardous material Spill; - Blizzard; - Water plant failure The prioritization of these hazards was done using a qualitative model called the FEMA model showing below: HAZARD ANALYSIS Hazard Analysis is the collection and analysis of past and present data relating to natural and man- made emergency and disaster events for the purpose of determining future probability of an emergency or disaster. The model used for hazard analysis was developed by the American Federal Emergency Management Agency (FEMA). Directions When determining your community's potential for an emergency, it is suggested that a group of five to seven people assist in the analysis. The group can be made up of fire, police and ambulance personnel and persons knowledgeable in your community's history. Using the "Ratings of Community's Disaster Probability" sheet, have the group determine which events have the greatest probability of occurring based on past history. From this, choose the events that have a high probability to nearly certain probability, (that is, the events that have the numbers 4 or 5 circled) for consideration in the FEMA model. Each event that has been selected is evaluated in five areas, History (historical data), Vulnerability of the Population, Vulnerability of Property, Maximum Threat, and Probability. Each area is assessed on a low, medium or high basis. Low = 1 point Medium = 5 points High = 10 points Page 37 of 97 Explanation of Categories History A knowledge of the community's history is required for this category. Based on a 100-year history, how many times did an emergency or disaster occur. Vulnerability of People Each time the emergency or disaster occurred; what percentage of the population were affected. Vulnerability of Property Each time the emergency or disaster occurred, what percentage of property in the community was destroyed or damaged. Maximum Threat Based on the type of emergency or disaster, on a percentage basis, how much of the community was affected. Probability Probability is the likelihood that a particular emergency or disaster occurring in a year. For example, in Winnipeg, the chances of having one hazardous material spill in one year is a certainty (the probability is greater than 1 in 1). However, a tidal wave is not probable, as such, the probability of this occurring is 0. Note: For each category, the rating is multiplied by the applicable weighting except the two Vulnerabilities. The Vulnerability of People and Vulnerability of Property scores are added together and divide by 2. The resultant number is multiplied by 5. Determining Hazards The History rating is multiplied by 2 Score A Vulnerability is multiplied by 5 Score B Maximum threat is multiplied by 10 Score C Probability is multiplied by 7 Score D The resultant scores are added together. (i.e. A + B + C + D = Total) Total What should a community consider as a potential hazard? Any hazard that rates over 100 should have a contingency plan. In this case, Hazardous Materials should be a concern to the Town of Lonely Plains. Those hazards which rate under a 100 may not be of sufficient concern to warrant a specific contingency plan. The community should rank the hazards according to score, that is, from highest to lowest. The highest scoring hazard is the emergency that will most likely happen. Example: In the Town of Lonely Plains Page 38 of 97 Using the "Ratings of Community's Emergency Sheet" Hazardous Materials emergencies had a "nearly certain probability" for the Town of Lonely Plains. The Hazardous Materials rating on the work sheet would look like this: History Evaluation Rating Weighting Result Score 0-1 times in 100 years low 2-3 times in 100 years 4 + times in 100 years medium high High (10) times 2 20 Vulnerability of People* 1% Evaluation low 1-10% medium Medium (5)* 10% + high Vulnerability of Property* Evaluation times 5 37.5* 1% low see note 1-10% medium below 10% + high High (10)* Maximum Threat Evaluation (area of the community which would be impacted by such an event) 5% low 5-25% medium 25%+ high High (10) times 10 100 Probability (chances per year) Evaluation Less than 1 in 1000 low between 1 in 1000 and 1 in 10 Greater than 1 in 10 medium high Medium (5) times 7 35 Total (add the above) 192.5 * The Vulnerability of People and Vulnerability of Property ratings are added together and divided by two. The result is 15\2 or 7.5 times 5 (the weighting) = 37.5 Page 39 of 97 FEMA MODEL FOR HAZARDOUS ANALYSIS HISTORY Error! Bookmark not defined. 0-1 TIMES IN 100 YRS 2-3 TIMES IN 100 YRS 4 + TIMES IN 100 YRS LOW MEDIUM HIGH RATING WEIGHTING X 2 SCORE VULNERABILITY TO PEOPLE 1% 1-10% 10% + LOW MEDIUM HIGH Add Vul. of people + Vul. of Property X 5 VULNERABILITY OF PROPERTY *1% LOW then divide by 1-10% 10% + MEDIUM HIGH two to get rating MAXIMUM THREAT X 10 (Area of community impacted) 5% LOW 5-25% MEDIUM 25% + HIGH PROBABILITY X 7 (chances per year) less than 1 in 1000 LOW between 1 in 1000 and 1 in 10 MEDIUM Greater than 1 in 10 HIGH TOTAL SCORE add above LOW = 1 MEDIUM = 5 HIGH = 10 * The Vulnerability of People and Vulnerability of Property ratings are added together and divided by two. The result is 15\2 or 7.5 times 5 (the weighting) = 37. RATING OF COMMUNITY DISASTER PROBABILITY How would you rate the probability of the following events in your community, within this coming decade? Please rate them in terms of the following six-point scale by circling the appropriate number. Those emergencies which rate a 4 or 5 on this work sheet should be used in the FEMA Model For Determining Hazard Analysis work sheet. 0 - Not applicable to my community 1 - Not probable 2 - Low probability 3 - Moderate probability 4 - High probability 5 - Nearly certain Page 40 of 97 Hazard HISTORY In the last 100 years this hazard has occurred: y or n Score Weight Overall Score 2 0-1 times (Low) 1 2-3 times (Medium) 5 >4 times (High) y 10 20 VULNERABILITY What percentage of people / property in the community are vulnerable to this hazard? 5 Property <1% (Low) 1-10% (Medium) >10% (High) 1 5 10 50 MAXIMUM THREAT If a major event was to occur what percentage of the community would be impacted? 10 <5% (Low) 1 5-25% (Medium) 5 >25% (High) y 10 100 PROBABILITY What are the chances per year of this event occurring? 7 TOTAL 240 OUTCOME High risk - incorporate into community emergency plan WATER LINE FAILURE (cold season) People <1% (Low) 1 1-10% (Medium) 5 >10% (High) Y 10 50 y < 1 in 1000 (Low) 1 1 in 1000 to 1 in 10 (Medium) 5 > 1 in 10 (High) y 10 70 Page 41 of 97 Hazard HISTORY In the last 100 years this hazard has occurred: y or n Score Weight Overall Score 2 VULNERABILITY What percentage of people / property in the community are vulnerable to this hazard? 5 Property <1% (Low) 1-10% (Medium) 5 12.5 MAXIMUM THREAT >10% (High) If a major event was to occur what percentage of the community would be impacted? 10 PROBABILITY What are the chances per year of this event occurring? 7 < 1 in 1000 (Low) 1 in 1000 to 1 in 10 (Medium) y 5 35 > 1 in 10 (High) TOTAL OUTCOME High risk - incorporate into community emergency plan 182.5 WINTER STORM EVENT/POWER OUTAGE 0-1 times (Low) 2-3 times (Medium) y 5 10 >4 times (High) People <1% (Low) 1-10% (Medium) >10% (High) y 10 25 y <5% (Low) 5-25% (Medium) >25% (High) y 10 100 Page 42 of 97 Hazard HISTORY In the last 100 years this hazard has occurred: y or n Score Weight Overall Score 2 0-1 times (Low) 1 2-3 times (Medium) 5 >4 times (High) y 10 20 VULNERABILITY What percentage of people / property in the community are vulnerable to this hazard? 5 People <1% (Low) 1 1-10% (Medium) y 5 12.5 >10% (High) 10 Property <1% (Low) 1 1-10% (Medium) 5 MAXIMUM THREAT >10% (High) If a major event was to occur what percentage of the community would be impacted? 10 25 10 <5% (Low) 1 5-25% (Medium) 5 >25% (High) y 10 100 PROBABILITY What are the chances per year of this event occurring? 7 < 1 in 1000 (Low) 1 1 in 1000 to 1 in 10 (Medium) 5 > 1 in 10 (High) y 10 70 TOTAL OUTCOME High risk - incorporate into community emergency plan 227.5 HAZARDOUS MATERIALS SPILL/TRAIN AND/OR TRUCK y Page 43 of 97 ANNEX 4 HAZARDS ANALYSIS EXPLANATION AND REQUIREMENTS Page 44 of 97 A. FOREST FIRE In the event of a forest fire in summer, the following procedures will be followed: The Emergency Operations Centre Management Team will be called to assemble to co-ordinate activities with the E.O.C. being activated as per plan. The Airport is a designated alternate if the E.O.C. cannot be operated from the Town Council Chambers. EVACUATION WITHIN THE TOWN OF LYNN LAKE: In the event where a small fire threatens a small part of the town an in town evacuation may be possible to give fire crews time to control the fire scene and make it safe for residents to return. TRANSPORTATION: Where transportation is needed the Town will provide a bus that will take residents out of the danger area, which may mean that the residents may be dropped off at the airport and then after everyone is out of the danger area be transported to their final predetermined destinations. MEALS: Meals will be provided as soon as possible, but may have to wait until they get to a receiving host. OTHER CONSIDERATIONS: The public will be notified via, notices delivered door to door, NCI Radio, CBC Radio, or loud hailer. The notice should include that residents that are forced to evacuate should take medications, some clothing, toothbrush etc... Residents that do not require transportation should check in with E.O.C. before leaving so that receiving facility can be notified. RESOURCES THAT MAY BE REQUIRED: Telecommunications Portable Lighting Accommodations Heavy Equipment ATV'S Buses Fuel Delivery Truck Generators Road Blocks Guards Food/Cooks Loud Hailer Page 45 of 97 B. CHEMICAL SPILLS In the event that there is a chemical spill within or in the Lynn Lake area, the following procedure will follow: The Emergency Operations Centre Management Team will be called to assemble to co-ordinate activities with the E.O.C. being activated as per plan. The Fire Hall is the alternate location. EVACUACTION WITHIN LYNN LAKE: If a chemical spill is within the immediate Town Limits. It may be safest to have an in-house evacuation, where residents will be asked to stay inside with doors and windows closed until such time that the emergency is over or that the residents can be removed to s safe location safely. TRANSPORTATION: In the event that residents require transportation, elderly residents can be picked up at their residents or a designated meeting place will be the Town Centre. If an in-house evacuation was ordered and residents have to be moved afterward then they will be picked up at their residences and transported to their destination. MEALS: If an in-house evacuation is ordered than food will be dropped of to that residence if the evacuation is more than twelve hours. In the event that residents are relocated to another destination then meals will be prepared at that location. OTHER CONSIDERATIONS: Public notices will be distributed to provide information via, NCI Radio, CBC Radio, RCMP, Fire Fighters and Volunteers. Residents will be reminded to take along medications, personal effects, pets etc. POSSIBLE RESOURCES REQUIRED: Telecommunications Accommodations Food Fuel Buses Generators Water supply Heavy Equipment Delivery Truck Hazmath Team Spill Kits Loud Hailer Page 46 of 97 C. POWER FAILURE IN WINTER In the event of a power failure during sub-zero temperatures, the following procedures will be followed: The Emergency Operations Centre Management Team will be called to assemble to co-ordinate activities with the E.O.C. being activated as per plan. The Town Hall is designated as the E.O.C. under this scenario. The alternate location is Fire Hall. EVACUATION WITHIN LYNN LAKE: If loss of hydro will be for an extended period of time, residences without an alternate heating source to electric heat will be evacuated to other residences or mass housing within Lynn Lake. Residents with alternate heating (wood stoves) will be requested to take in other families. If mass housing is required, the West Lynn Heights School will be used. A residence with a wood stove will be used as a temporary Health Centre should the Health Centre require evacuation. TRANSPORTATION: Severe temperatures may require that certain vehicles be kept running to be used for the transportation of people for feeding, evacuation, etc. When possible, buses and vans with diesel engines will be used. Where vehicular traffic is not possible, snowmobiles will be used. Snow clearing equipment will also be kept running to ensure they are available. A Gardewine truck will also be kept running to provide a means of delivery service. MEALS: Residents located in private homes will be requested to arrange their own meals using camp stoves, woodstoves and barbecues for cooking. These same cooking facilities will be arranged for mass lodging facilities if required. OTHER CONSIDERATIONS: Public notices will be distributed to provide information to residents by firefighters if available or other volunteers. Safety issues outlined in the notices should include carbon monoxide concerns from alternate heating sources (such as open fire places) alternate cooking sources (such as propane BBQ's). Residents forced to evacuate from their homes will be reminded to take along bedding, and to drain water lines and their hot water tanks to minimize damage. Work teams will be organized to drain water lines in unheated buildings to help minimize damage and assist the public. Page 47 of 97 Emergency vehicles should be located in a heated facility to ensure they are available when required. POSSIBLE RESOURCES REQUIRED: (see Resources section for details) Telecommunications Portable Heaters Accommodation Heavy Equipment Food Buses Fuel Snowmobiles Generators Delivery Truck Loud Hailer Page 48 of 97 D. WATER PLANT FAILURE In the event that the Municipal Water Supply is shut down or is contaminated, the following guidelines will be followed: The Emergency Operations Centre Management Team will be called to assemble to co-ordinate activities with the E.O.C. being activated as per plan. The Town Council Chambers will be the designated E.O.C. EVACUATION WITHIN LYNN LAKE: If the town water supply is contaminated to the point where is not useable even when boiled the residents of Lynn Lake will have to be evacuated until such time that a potable water supply is provided. Residents should be reminded not to take contaminated water along with them. In some circumstances residents may have to be decontaminated before leaving their home or the community. TRANSPORTATION: Transportation to a prearranged location will be provided to those residents that require transportation. All evacuees must register before proceeding to the receiving host community. MEALS: Meals will be provided to resident when they get to the host community, therefore residents may want to take along some food. OTHER CONSIDERATIONS: Public notices will be distributed to provide information to all residents by fire fighters, RCMP, volunteers, NCI Radio, CBC Radio,. Residents will be reminded to take along medications, Personal effects, pets, etc... POSSIBLE RESOURCES REQUIRED: Transportation Heavy Equipment Accommodations Food Fuel Portable Water supply Telecommunications Health Inspectors Loud Hailer The Town of Lynn Lake recognized that other hazards exist and will review its prioritization list every year. Page 49 of 97 ANNEX 5 BACK-UP EQUIPMENT ACTIVATION Page 50 of 97 Back Up Equipment Activation The primary Emergency Operations Centre (EOC) will be located at TOWN HALL. The primary Centre does not have a backup source in the event of a power failure. In the event of a loss of power or communications at the primary EOC, the Alternate EOC will be located at the Lynn Lake Hospital. Page 51 of 97 ANNEX 6 MUTUAL AID AGREEMENTS Page 52 of 97 Memorandum of Understanding - Town of Leaf Rapids Page 53 of 97 Memorandum of Understanding - Marcel Colomb First Nation Page 54 of 97 ANNEX 7 FUNCTIONAL PLANS Page 55 of 97 FUNCTIONAL PLANS Annex 7 Evacuation Plan objectives 1. Define responsibilities for conduct and control of evacuation; 2. Prescribe priorities for evacuation; 3. Establish hazard free assembly areas; 4. Prescribe evacuation routes; 5. Provide timely and effective warning of the need to evacuate; 6. Provide transport for evacuees and their personal items; 7. Safely and efficiently conduct an evacuation; 8. Secure the evacuation area; 9. Establish and maintain arrangements with the Welfare Service for provision of: a. General welfare support; b. Reception centres and accommodation; c. Personal services, including counseling; and d. Public information and enquiry; 10. Register all evacuees and maintain movement records; 11. Control the return of evacuees, in conjunction with the Welfare Service; and 12. Provide public health measures for assembly/reception areas. Page 56 of 97 Annex 7A EVACUATION EVACUATION REQUIREMENTS GENERAL In the event it is necessary to evacuate people, the procedures listed below must be observed. WARNING In addition to the General Warning (Section 1), The Emergency Operations Centre Management Team will ensure that: Precise information is disseminated to the general public as to the danger involved, and the actions to be taken; Hospitals, schools, personal care homes, group residences and private residences in the affected area are notified; and, Reception communities are notified. TRANSPORTATION It is anticipated that the majority of people will provide their own transportation. The Transportation Manager, or in his/her absence a designate, will make arrangements to evacuate persons without transportation (i.e. occupants of Hospitals, Schools, Personal Care Homes and Group and Private Residences). REGISTRATION AND INQUIRY The Emergency Coordinator or Emergency Social Services Director must inform the host community's Emergency Coordinator that an evacuation is underway. Provide the host community with the following information: - Number of people to expect. - Means of transport. - What personnel from the evacuating community will be assisting the host community. - Ask the host community's Emergency Coordinator where the Reception Centre will be located. (Give the location to evacuees through media announcements and/or evacuation notification). Names of people evacuating as well as how they left (in own vehicle, etc.), where they are heading to (a lot of evacuees will seek out family/friends so that address is required), and their contact information. The evacuees have to be registered with Red Cross in order to receive any assistance from provincial ESS staff (food coupons, clothes, etc.). All evacuees whether providing their own transportation or utilizing emergency transportation, must be instructed to register at a designated location. Information recorded will be utilized to answer inquiries regarding the safety and location of evacuees. Page 57 of 97 ANIMAL CARE AND CONTROL In any emergency, there may be animals (farm and household) left behind. Provision for the removal and/or feeding of animals may be required and should be done with the advice of a veterinarian or Manitoba Agriculture. Animals can be removed to stock yards, community pastures or to nearby animal shelters in other communities. Buildings or homes with animals inside should be listed and identified with surveyors' tape. The disposal of dead animals should be done in consultation with Manitoba Agriculture. SECURITY During the emergency evacuation period, police will establish and maintain security of the area evacuated. EVACUATION GUIDELINES COMMUNITY EMERGENCY MANAGEMENT GUIDELINES Many types of emergencies or disasters may require that all, or a portion of a community be evacuated. An evacuation may be so sudden that preparation by a community's Emergency Operations Centre Management Team may not be possible, while in other emergencies there may be adequate time to implement an orderly evacuation. Displaced evacuees could be moved to reception centres while others will choose to stay with friends or relatives. Many people will move themselves in their own vehicles while others will require transportation to move out of the affected area. Possible Problems in Evacuations Establishing and maintaining an orderly evacuation Verification that all citizens have left their homes Security of evacuated area Transportation needs of evacuees Preparation and safety of community for re-entry Re-establishing utilities and services to community (normalizing or recovery from the emergency) Meeting the needs of evacuees through the Emergency Social Services Plan Resources Voters List or phone book (photocopied) Cardboard traffic direction signs Surveyors tape/chalk Road barricades Pre-made Evacuation Notices (see sample) Buses, vans, boats, aircraft, snow mobiles, ATV's Tow trucks Maps of community Evacuation Teams (minimum 4 persons per 500 population) List of vehicles with loud hailers and flashing lights A listing of persons who may require transportation Page 58 of 97 PRE-EMERGENCY MAYOR/REEVE AND COUNCIL ❑ No actions, at this time. EMERGENCY COORDINATOR NOTE: It is well advised for the Emergency Coordinator to delegate many of the tasks found in this guideline. ❑ Prepare an Evacuation Emergency Kit, consisting of the items listed under resources. A 24- hour contact list should be maintained for tow trucks, vehicles with loud hailers and with flashing lights, buses and vans. A list should be maintained of those people who require assistance (handicapped) or those who will need transportation in an evacuation. ❑ Training of evacuation teams i.e., how to notify residents of an emergency, the method of determining whether or not all citizens have been notified (see attached notes on evacuation team) ❑ Identify alternate reception centre sites for evacuees within the municipality. ❑ Arrange reception centre sites with neighbouring municipalities. ❑ Train Emergency Social Services Team on responsibilities in event of evacuation or the hosting of evacuees. ❑ Have the Transportation Manager arrange for buses, vans, and if required, boats and aircraft. ❑ Determine need for some members of the evacuation team to remain in the community to help monitor security and safety. EMERGENCY COORDINATOR ❑ Review of Emergency Social Services Plan within the scope of other emergency response plans. ❑ Pre-plan evacuation routes with police and Transportation Manager. Consider publishing these routes in the local newspaper. ❑ Develop a 24-hour media contact list of radio and television stations, who would be willing to broadcast the notice of evacuation, information and advice to citizens. ❑ Determine evacuation needs of special facilities. (Coordinate with responsible officials of schools, nursing homes and hospitals.) Special care facilities plan should be incorporated within the municipal plan. ❑ Designate Assembly Points (where evacuees can be picked up and evacuated.) MAYOR/REEVE AND COUNCIL ❑ Implement Emergency Plan, in whole or in part. ❑ Is Declaration of State of Local Emergency required? (i.e. will there be a need to exercise emergency powers over those currently granted to a municipality?) ❑ Mayor or Reeve should announce to the public the reason(s) for Declaring a State of Local Emergency and need for evacuation. ❑ Notify MEMO if there is need for provincial resources or assistance. ❑ The formal decision to order an evacuation must come from a majority of council or the Mayor/Reeve. ❑ Designation of area to be evacuated (all or part of the community) Page 59 of 97 EMERGENCY COORDINATOR ❑ Notify affected persons, that an order to evacuate has been issued. If it is safe for members of the evacuation team, have them go door-to-door to notify residents. Have evacuation team hand out Evacuation Notices and mark homes with chalk or tie fluorescent surveyor's tape to the door of evacuated homes. The use of vehicles with loudspeakers can be utilized to notify residents. (Have evacuation team keep records of addresses visited, the date and time and results of each attempted visit.) ❑ Notify evacuees who have no means of transport where to assemble, and delegate assistance for those who cannot assemble on their own. Have Transportation Manager arrange transportation to these people. ❑ Implement registration of evacuees (if possible), otherwise, register evacuees at reception centre. Use voter's list or telephone directory as a guide of citizens. EMERGENCY COORDINATOR ❑ Set up security perimeter around evacuation area - use road barricades to block streets. ❑ Designate evacuation traffic routes - use pre-made traffic signs. ❑ Establish a citizen's inquiry line at the Reception Centres to help disseminate information or advice to citizens on the evacuation and progress of emergency mitigation efforts. Establish and use this number through the media. You could also use the citizens' inquiry line as a method of informing evacuees where to register. ❑ Have the host community's Emergency Social Services Director implement their Emergency Social Services Plan. (open reception centres or notify reception community of emergency and how many evacuees may be coming to their community.) ❑ If it is safe for the evacuation team to do so, conduct a door-to-door a check again and mark empty homes with fluorescent surveyor's tape. Some members of the evacuation team may be required to perform periodic security checks of the community. ❑ Disconnecting of utilities, water, sewer, gas and telephone. EVACUATION TEAM It is important to develop a means of notifying the citizens of your community that an emergency has occurred. Notification of residents can be carried out by various methods. There may be the need for utilising the evacuation team to perform a door-to-door notification of the emergency or disaster. Once the evacuation of affected residents has occurred it is important to know whether there are people who did not evacuate. The evacuation team can determine if all residents have left the community by doing a door-to-door verification check. Remember, do not jeopardise the safety or lives of the evacuation team. The evacuation team should be comprised of members of the local authority, municipal workers, RCMP, municipal police, Provincial Response Teams and volunteers. The evacuation team will be required to: a) Establish responsibilities and procedures for making the decision to evacuate; b) Establish priorities and procedures for the phased evacuation of the people who remained in the community during the emergency, including the evacuation team; c) Establish a method to warning all persons remaining in the community; and Page 60 of 97 d) Establishing a procedure to ensure all personnel (including evacuation team) are accounted for in case of evacuation. The training of the evacuation team should consist of: - How to conduct an orderly door-to-door method to contact all residents in the event of an emergency, including the delivery of the "Official Notification of Evacuation" form; - The importance of noting the time of notification. - Providing security to the evacuated area (consult RCMP/Police); Page 61 of 97 Annex 7B RE-ENTRY GUIDELINES COMMUNITY EMERGENCY MANAGEMENT GUIDELINES It is important for the safety of the evacuees that the re-entry process be conducted in an organized fashion. Possible Problems - Citizens must be informed of dangers in community, if there is still a threat to life and health. - Traffic congestion - Anxious citizens. Resources - Utility companies (Hydro, Telephone, Gas, Water and Sewer System) Hospitals/nursing homes - Local food store, gas stations - Buses, vans and tow trucks POST EMERGENCY MAYOR/REEVE AND COUNCIL ❑ Mayor/Reeve and Council should assess whether or not the community is safe to re-enter (Consultation with Emergency Coordinator, Emergency Site Manager and Provincial Response Team personnel.) ❑ Council may consider terminating State of Local Emergency before the commencement of re-entry to the community. EMERGENCY COORDINATOR ❑ Ensure that the community is safe for re-entry, consult with Emergency Site Manager and Provincial response team personnel. ❑ All essential utilities and services should be restored prior to the re-entry ❑ Arrange to have streets cleared of debris (public works). Determine if roads, highways and bridges are safe for evacuees to return on (consult with Provincial Highways and Transportation). ❑ Arrange for the disposal of dead animals. Advice can be sought from local veterinarian and/or Manitoba Agriculture. ❑ Transportation must be co-ordinated - many residents will return in their own vehicles, however some will require transportation assistance (bus, plane, train or car). ❑ Implement Re-entry Checklist (attached to this section) ❑ It may be necessary to arrange additional security patrols during and shortly after re-entry of citizens ❑ Arrange a "town hall meeting" for the purposes of providing information to residents from the provincial/federal response agencies (i.e. what happened during the emergency and providing advice or information to concerned citizens such as preparation of food, warning of hazards, changes in their environment, methods of compensation, if any). An information handout containing the same advice and information should be prepared and passed out to returning citizens. Page 62 of 97 RE-ENTRY CHECKLIST The purpose of this Checklist is to assist the Community Emergency Coordinator, with the re-entry phase. Many sections of this checklist may or may not apply to the re-entry procedures. Returning evacuees will be very anxious returning to their community. One of the Emergency Coordinator's objectives in the re-entry phase is to prepare the community, so as to lessen the anxieties of returning citizens. RE-ENTRY, For the Community know as, The Town of Lynn Lake SATISFACTORY CONDITIONS CONFIRMED The Community Emergency Coordinator must ensure the safety of the returning evacuees. The Emergency Coordinator must get the approval from the following people or provincial response agencies before re-entry process begins. ❑ Mayor/Reeve and council approval. ❑ Medical Officer of Health approval (or Emergency Health Services) ❑ Environment Officer's approval. ❑ Fire/Flood Report Updated (Conservation approval) ❑ Manitoba Agriculture approval. ❑ Air, Water, Land (environmental) Conditions Satisfactory ❑ Food Supplies Adequate (confirmed by Community Emergency Co-ordinator) ❑ Essential Supplies Adequate (confirmed by Community Emergency Co-ordinator) ❑ Community Fuel Supplies Adequate for Further Evacuation if required (confirmed by Community Emergency Co-ordinator) COMMUNITY CONTACTS: Essential People Required in Community at or before Re-entry ❑ Community Emergency Coordinator ❑ Police ❑ Medical Personnel (Doctors/Nurses) ❑ Northern Affairs Regional Director ❑ Chief and Council Members ❑ Mayor/Reeve and Community Council ❑ Ambulance Personnel ❑ Fire Department Personnel ❑ Manitoba Conservation Personnel ❑ Emergency Health Services Personnel ❑ Emergency Social Services Personnel (Community and Province) ❑ Store Managers/Clerks ❑ Red Cross ❑ Others Page 63 of 97 B. Essential Services: ❑ Nursing Station/Hospital Facilities ❑ Senior's Home Facilities ❑ Alternate Accommodation Available If Homes Are Damaged ❑ Ambulance ❑ Fire Fighting Equipment ❑ Mail Service ❑ Safe Water* ❑ Food and Essential Supplies (diapers, etc.) in Stores ❑ Medical Supplies ❑ Adequate Vehicle Fuel Supplies * NOTE: CAUTION PEOPLE TO BOIL DRINKING WATER IF NECESSARY. C. Transportation: Most evacuees will return to their homes by their own vehicle while others may require transportation assistance. The municipal Emergency Social Services Director and Transportation Manager should determine the number of evacuees requiring transportation and the number of vehicles required. List vehicles/resources that will aid in the transportation of returning evacuees. ❑ Number of people requiring transportation assistance. ❑ Vehicles Number Available ❑ Private Vehicles Number Available ❑ Community/School Buses. Number Available ❑ Commercial Buses Number Available ❑ Thompson Bus Lines Number Available ❑ Aircraft Number Available ❑ MCFN Buses/Vans Number Available ❑ Other Number Available D. Access: The Emergency Coordinator, Transportation Manager, RCMP, Department of Highways and Transportation and Conservation personnel should determine the safety of roads, highways and bridges. ❑ Roads Open ❑ Airport Open E. Location of Evacuees: ❑ Names and Places (Attach List) Page 64 of 97 F. Re-entry Registration Plans confirmed: ❑ Location ❑ Personnel who will assist in Re-entry Registration (attach list). G. List of Elderly/Disabled/Special-Needs (attach list). [Please Note: The facilities that normally take care of these people may require more time to ensure that the facility is able to provide for their needs. A decision by the managers of these institutions/facilities may be required before the Elderly/Disabled/Special-Needs people return. In most instances, the community may be better prepared to assist these individuals a few days after the initial re-entry]. Page 65 of 97 TRANSPORTATION PLAN Preparing for an Emergency The Transportation Manager is responsible for developing a list of vehicles that may be utilized in an emergency. This list could include: buses, vans, tow trucks, dump trucks, heavy machinery, boats, private aircrafts, all terrain vehicles and four wheel drive vehicles. In the event of an evacuation, it is probable that a significant portion of evacuees will provide their own transportation. However, when there is no road access, the local authority will have to contact the province, who will arrange transportation by aircraft or rail. In an evacuation of a community, the Transportation Manager may be asked to obtain transportation for any of the following persons - who have no vehicle, the physically challenged, nursing homes, hospitals, special care facilities clients or who are in schools. The Assembly Point, a place where people gather so that they can be transported out of the community, will be the Town Office (Lynn Inn) parking lot. During an Emergency The Transportation Manager should ask the police for the evacuation routes out of the community. The Transportation Manager should give evacuation route and assembly points information to the Public Information Manager for immediate release to the media. The same information may be placed in the Official Notification of Evacuation for and distributed to the public. The Transportation Manager should contact people who have buses and other vehicles to ensure that these resources are available for use during the emergency. The Transportation Manager should contact the school and hospital to see if they require transportation assistance. A list should be maintained of people who are being evacuated by aircraft, bus or alternate transportation. The list will help in identifying who left the community and by what means. This should be done primarily by ESS personnel who can be augmented by Transportation personnel. The Transportation Manager may be called upon to coordinate vehicles to transport workers and emergency supplies. Evacuation "Convoys" In organizing a "convoy" of evacuees vehicles, the last vehicles leaving the community should be tow trucks and an ambulance (if an ambulance can be spared). The Tow truck should be available to repair tow stranded motorists on while the ambulance is to provide support in a health emergency during the convoy's trip. The "lead" and "tail" vehicles should be radio equipped to communicate the progress of convoy and report on any complications. Post Emergency including Re-entry The Transportation Manager may be required to organize transportation for re-entry of the residents to the community. Residents will be dropped off at their residence by the bus or alternate transportation will be provided from drop off point. The post emergency phase deals with recovery of the community to a normal state. The Transportation Manager may be called upon to coordinate special vehicles for the clean-up and recovery of the community. Page 66 of 97 Annex 7D Hosting Plan Hosting The Town of Lynn Lake currently has the facilities to accommodate a very limited amount of evacuees, however has had a decrease in the human resources available to facilitate their arrival and stay in the community. Annex 7E EMERGENCY PUBLIC INFORMATION PLAN An emergency public information plan is an essential tool for your community to use during an emergency. Without it, a co-ordinated media response is unlikely. An emergency public information plan should contain: - a check-list for setting up a media centre and assigning staff to public information tasks; - a step-by-step outline for managing news conferences and overall guidelines for dealing with the media in an emergency; - fill-in-the-blank work sheets for writing news releases; - guideline for when information should be released and who should approve it before it goes out; - an up-to-date list of local media phone and fax numbers; - suggestions for communicating with affected residents and ensuring they feel connected to what is happening in their community; and - a fan-out list of people who can be called to work on the public information portion of an emergency response. Once developed, three copies of your emergency public information plan should be distributed to key personnel. (I.E. Council and Mayor, Emergency Co-ordinator, Municipal Administrator, Media Information Manager.) One copy should be held in their offices, one should be kept at their home and one should be in their car. EVACUEE INFORMATION During an evacuation, the Public Information Manager should provide frequent and regular reports to the receiving community for distribution to evacuees. Reports should include information on what is happening in their home community. If known, a general time for re- entry can be communicated. To avoid disappointment and stress for evacuees, an exact date should not be given until it is absolutely confirmed. Items such as an evacuee newsletter or an evacuee telephone inquiry line will also go a long way to helping evacuees feel connected with what is happening in their community. Volunteers from Page 67 of 97 the affected community should staff the inquiry line, so callers will feel more comfortable about discussing their concerns. PREPARING FOR THE MEDIA An emergency will attract media attention and you must be prepared to handle media who show up at the emergency site or call the EOC for more information. To keep your media response co- ordinated, the Public Information Manager should be responsible for: - Establishing a media briefing room; - Establishing times for media briefings; - Arranging media interviews for Council and/or Mayor/Reeve and Emergency Site Manager; - Preparing and issuing news releases outlining the status of the emergency response; - Arranging a media tour once it is safe; and, - Monitoring news stories to ensure they are accurate and notifying the media when inaccuracies occur. Once it is safe enough to do so, a tour of the emergency site should be arranged for the media. The only way to significantly cut down on the number of media coming to the site, is to give them the opportunity to take pictures of the actual emergency area. ISSUING INFORMATION TO THE MEDIA - NEWS CONFERENCES AND RELEASES The media is one of your best sources for reaching the public. Information given to the media must accurately explain the emergency, the dangers involved and the actions that will be taken to mitigate the emergency's effects. The Council and/or Mayor/Reeve and/or Emergency Coordinator should authorize all information that is released to the news media. The most common way to release information to the media is through a news release or news conference. News releases should be issued on a regular basis to keep the media up-to-date on what is happening. By issuing regular news releases via fax machine/email, you can significantly cut down on the number of media telephone calls you receive. News release should include factual statements about the emergency and what you are doing to rectify the situation. The information can be prepared in point form to make it easier to write and read. In general, a news release should include: - What happened - Where (name and location of the emergency site or facility involved); - When (the time of the incident); - The number of injured, deaths if any; - The name of the hospital(s) where injured persons are being taken (do not discuss how the injuries occurred or the extent of the injuries, or the identity of the injured or dead until all information is confirmed and family members have been notified); - What your community is doing to rectify the situation; - Any other facts not in dispute; and, names of appropriate local, provincial and federal agencies that have responded to the emergency. When you have a lot of important information to give the media or when you have numerous requests for personal interviews, you should hold a news conference. A news conference allows Page 68 of 97 the media to ask questions and gives them access to several emergency responders at once. Holding at least one daily news conference throughout an emergency is important, in helping you get your message out and helping the media get their story. Before holding a news conference, prepare a brief opening statement that provides an update on the emergency and outlines how you are responding. Familiarize yourself with the statement and try to refer to it but not read it when you first speak to the media. Provide the media with access to a spokesperson from responding agencies at your news conferences. This is a good time management tool because it allows you to arrange for the media to speak to all agencies at once rather than organizing a lot of separate interviews. Hand out an up-to-date news release and a fact sheet that includes basic background about the community and the incident. This will enable the news media to report with more accuracy when writing the story. Whenever possible, try to monitor media coverage to ensure the reports are accurate. Where necessary, correct any inaccuracies by calling the reporter directly. HANDLING MEDIA INTERVIEW Some points to consider when interviewed by the media: - Always give factual information - do not speculate; - Always tell the truth; - Keep opinions to yourself; - Never respond with "No comment" it implies that you or your community is hiding information; - If you are unsure of the answer to a reporter's question, don't guess - tell the reporter you'll provide the correct information as soon as possible, and then do so; - Remember the differences between the media and adjust your answers accordingly - newspaper uses much more detail than radio and TV (radio and TV need brief, concise answers) - Anticipate media questions (for example, reporters will ask the five W's (who, what, where, when and why) and possibly a sixth question "what will the community do now?". Page 69 of 97 Evacuation Reminders - 2019 With summer and subsequently fire season approaching the Town of Lynn Lake wishes to advise residents of some important information in the event of an evacuation. - If the nature and/or magnitude of the emergency requires the warning of the general public, the following will be done - Information will be distributed by loudspeakers on police and/or fire vehicles, Town Office front window, announcements on NCI - 96.9 F.M., and door-to-door warning by volunteers. - For residents without transportation you are requested to make prior arrangements with friends or family for a ride to the host community. Alternate arrangements to evacuate persons without transportation will also be provided. The assembly point will be the Town office (Lynn Inn) parking lot. - Residents with vehicles are advised to keep their gas tanks reasonably full at all times. - If an evacuation is called remember to take money, credit cards, identification, medication, infant food and diapers if needed, clothing, personal hygiene items, and pets if you are leaving by your own vehicle. If time permits you should turn off your water, lights, appliances, etc. and lock your house. - During the evacuation, we always receive calls from people asking if we know where a certain person is. It is very important that you register with the host community who will relay the information to us so that we can tell your relatives and friends where you are staying. - If you are interested in helping during an emergency whether an evacuation or a reception site for evacuees, please stop in at the Town Office and fill out a volunteer form. - Please be careful and report any suspicious fires to the Sustainable Development (DNR) at (204)356-2413 or use the Province of Manitoba toll free line at 1-800-782-0076 Page 70 of 97 SAMPLE NEWS RELEASE DECLARATION OF STATE OF LOCAL EMERGENCY Informing the public of the Declaration of State of Local Emergency is a requirement under The Emergency Measures Act [Section 11(4)]. The following is a sample news release that may be altered to suit your municipality's needs. SAMPLE NEWS RELEASE The Town of Lynn Lake has declared a State of Local Emergency due to (state nature of emergency) as of date and time. This Declaration of State of Local Emergency is authorized under the Province of Manitoba's Emergency Measures Act. The citizens of the Town of Lynn Lake are asked to obey all laws, regulations and orders for the duration of the emergency. Your cooperation with emergency response personnel will greatly assist in recovering from this emergency. This Declaration requires that these personnel will discharge their duties as required. NOTE 1: Your municipality may want to advise citizens: a) to stay away from the emergency site; b) where able bodied people and equipment may report to assist in the emergency; c) what is expected of the public. NOTE 2: This news release concerning the Declaration of State of Local Emergency should be typed double space and given by the most expedient means to radio, television and the local newspapers. The most appropriate person to make this declaration to the media is the mayor or reeve of the municipality or the community's official spokesperson. Be prepared to provide the media with honest answers related to the emergency: - Who is involved? - What happened? - Where did it happen? - When did it happen? - What is the current status? - What actions are being done to correct the emergency. Page 71 of 97 ANNEX 8 RESOURCES Page 72 of 97 ANNEX 8 MISCELLANEOUS RESOURCES ESSENTIAL TELEPHONE NUMBERS RESOURCES MANAGER Sustainable Development Lynn Lake Region Anne Thompson ..................................... 204-356-2413 Luke Dun - District Supervisor ......................................................................................... 204-356-2413 AIR SERVICES CALM AIR INTERNATIONAL LTD Reservations................................................................................................................... 1-800-839-2256 Cargo/Charters ............................................................................................................... 1-800-225-6247 PERIMETER AIR LINES ... ............................................................................... Thompson ...................................... 1-877-917-2555 .......................................Winnipeg ......................................... 1-800-665-8986 KISSISSING AIR ............................................. ........................ Lynn Lake (Summer) ....................... 204-356-2457 AMBULANCE Northern Regional Health Ambulance Service................................................. . 911 BUILDING MATERIALS G&G's Rentals and Hardware .......................................................................................... Glen Osmond 204-356-8328/8007 CONTRACTORS & CONSTRUCTION COMPANIES Midnorth Hauling ............................................................................................................. 204-356-8008 Barry Threinen ............................................................................................................. 204-356-2379 Timber Wolf Trucking ...................................................................................................... 204-356-8578 Audie Dulewich ........................................................................................................... 204-356-8273 FIRE Lynn Lake Volunteer Fire Department ............................................................................. 204-356-8655 Paging FIRE FIGHTING EQUIPMENT Lynn Lake Fire Department .............................................................................................. 204-356-8655 Paging HYDRO Manitoba Hydro - Lynn Lake ........................................................................................... 204-356-8324 or ... ............................................................................... ...................................................... 204-356-2298 Manitoba Hydro - Emergency Service ............................................................................. 1-888-624-9376 Page 73 of 97 VANS/BUS Lynn Lake Friendship Centre (14 passenger van) ......Jamie Hunt Halkett ........................... 204-356-2407/356-2232 West Lynn Heights School...15 passenger school bus...Principal Larry Skomorowski204-356-2292/356-2523 Marcel Colomb First Nation ................................................................................................. 204-356-2439 Page 74 of 97 HEAVY EQUIPMENT TOWN OF LYNN LAKE - Town Garage Site - Eldon Lake Road Contact Person: Max Paquin Garage: 356-2239 * BACK HOES/BULLDOZERS IT18b Cat Backhoe/Loader * CRANES - NIL * DUMP TRUCKS Three Ton * GRADERS Champion 710A Grader * OTHER MISCELLANEOUS EQUIPMENT 4 Generators 3 Trucks Radio Equipped for Town System 300 gallon Water Tank and Trailer (no Pump) Portable Lincoln Welder 1 - 18 foot Lund boat with motor & trailer Cushman Kubota Mower 1 - Septic Service Truck 1 - Compressor 1-Sewer Flusher unit and Trailer TIMBER WOLF TRUCKING - Eldon Lake Road Contact Person: Audie Dulewich Office 356-8578 Residence 356-8273 Fax 356-8080 * BACK HOES/BULLDOZERS 1 Cat 950 Loaders 450 E John Deere - dozer wide pad 950 F Loader D6 Cat Dozer 1 - D5H L.G.P. Dozers 792 CLC J.D. Excavator 200 LC.5 Hitachi Excavator 250 ITD GLC Excavator 930 G Cat Loader 966 G Loader 230 LC Excavator 270 LC Excavator * CRANES - NIL * DUMP TRUCKS Tandem Truck 6 Semi Tractors Large Variety of Semi Trucks with Dump Boxes, Flat Decks, Low Beds Large Variety of Trailers with End Dump, High Bed, Low Bed, Drop Decks * GRADERS 4 - Graders TIMBER WOLF TRUCKING Cont'd * OTHER MISCELLANEOUS EQUIPMENT 3" Trash Pump Quad 1 - 8 man Camp Trailer 2 - 25 Kilowatt Generators 1 - 4 man Camp Trailer ... ............................................................................... ...................................................... ............................ DEPARTMENT OF HIGHWAYS- Eldon Lake Road Contact Person: Jason Cockerill Office - 356-8247 Residence 356-2515 Dial up number 204-783-0903 Key in 710334 Mobile Page 75 of 97 *BACK HOES/BULLDOZERS 1 -IT28 Cat - Lynn Lake 1 - WB14 Case - Leaf Rapids *OTHER MISCELLANEOUS EQUIPMENT 1-Crew Cab 2-1/2 Tons *DUMP TRUCKS/PLOW TRUCKS 2 - Tandem *GRADERS 1-740 Champion - Lynn Lake 1 - 730A Champion - Leaf Rapids KING OF OBSOLETE Contact Person: Joey Barnes - Residence 356-8846 *OTHER MISCELLANEOUS EQUIPMENT 1 - 500 gallon Fred's Truck with 2" Electric pump and 30' of discharge hose 1 - 1000 gallon tanks mounted on winter freighting sleighs 2 - Lincoln 250 amp gas powered welders with 8000 watt generator capacity 5 - various sizes of winter freight cats with different styles of blades HEAVY TRUCKING EQUIPMENT - OUTSIDE OF LYNN LAKE LAURIE RIVER - HYDRO STATION Contact person : Gary Ratushniak - Office 1 - 204-778-1133 2 - ¾ tons Tandem 5 ton Gravel truck Gravel truck 2 - 18 foot Lund Boats, 40H.P. CAT 916 Loader CAT 120 Grader John Deere 335 Crawler with Backhoe LEAF RAPIDS TOWN OF LEAF RAPIDS: Town Garage Site Contact Person: Damien Smith, Town Foreman - Residence 204-473-2599/Shop -204-473-2378 Office 204-473-2436 Rubber Tire Loader Case 621 3 Dump Trucks 4 Small Trucks 4 Trucks Radio Equipped for Town System Grader - New John Deere 770 Low Bed Trailer Thomas Uni Loader John Deere 455G Crawler Loader Cat Backhoe 4" Monarch Water Pump - 200 ft Discharge Hose Page 76 of 97 Marcel Colomb First Nation - MCFN Reserve Site Contact Person: Russel Spence-Residence - 204-356-2979 Septic Truck Water Truck Garbage Truck Bus Page 77 of 97 MISCELLANEOUS RESOURCES ATTACHMENT 2 ESSENTIAL TELEPHONE NUMBERS Item Name Business AIRPORT TERMINAL Town of Lynn Lake/YYL Inc ........................................................................................... 204-356-2900 JAWS OF LIFE/AIR BAGS Lynn Lake Volunteer Fire Department....................... ...................................................... 204-356-8655(Paging) MORGUE Lynn Lake Hospital .......................................................................................................... 204-356-2474 SAND & GRAVEL Midnorth Hauling ............................................................................................................. 204-356-8008 Timber Wolf Trucking ...................................................................................................... 204-356-8578 SEPTIC TANK SERVICE Town of Lynn Lake .......................................................................................................... 204-356-2418 Town Garage ................................................................................................................... 204-356-2239 SERVICE CLUBS (See listing under Reception) SERVICE STATIONS Halstead Motors ................................................................................................................ 204-356-2703 Lynn Lake SNC (ESSO) ................................................................................................... 204-356-8692 BULK FUEL - Penner - Winnipeg Office number ......................................................... 204-989-4300 Lynn Lake Representative Scott Simms ........................................................................... 204-356-8899 ... ............................................................................... Work ............................................. 204-356-2272 SNOWBLOWER YYL Inc./Lynn Lake Airport ............................................................................................. 204-356-2900 SWEEPSTER YYL Inc./Lynn Lake Airport ............................................................................................. 204-356-2900 TOW TRUCKS Halstead Motors Ltd. - Jeff Cockerill ............................................................................... 204-356-2703 UTILITIES (See Warning) WATER HAULING EQUIPMENT Joey Barnes ....................................................................................................................... 204-356-8846 WELDING/CUTTING EQUIPMENT Joey Barnes ................................................................................................................... 204-356-8846 Mid North Hauling ........................................................................................................ 204-356-8008 Nick Maniel ................................................................................................................... 204-356-2549 Timber Wolf Trucking Ltd ............................................................................................ 204-356-8578 Town of Lynn Lake (Public Works) .............................................................................. 204-356-2239 Page 78 of 97 MISCELLANEOUS RESOURCES ESSENTIAL TELEPHONE NUMBERS ATTACHMENT 3 Item Name Business GOVERNMENT DEPARTMENTS MANITOBA AGRICULTURE- NIL MANITOBA EMERGENCY MANAGEMENT ORGANIZATION Northern District - Mark Francis...................................................Cell ............ 204-620-5515 Emergency 24 Hours (Winnipeg) ..................................................................................... 204-945-5555 (Fax) ............................................................................................................................. 204-945-4620 MANITOBA CONSERVATION & WATER STEWARDSHIP 24 HOUR 1-855-944-4888 DIRECTOR Don Labossiere .............................................................................................. 204-945-7005 ENVIRONMENT DEPARTMENT Jeff Fountain, Regional Supervisor - Thompson .............................................................. 204-677-6703 ............................................................................... Fax ................................................ 204-677-6888 Brian Lundmark ................................................................................................................ 204-677-6704 ............................................................................... Fax ................................................ 204-677-6888 ............................................................................... Cell ................................................ 204-679-5984 Nancy Linehan, Drinking Water Officer - Thompson ...................................................... 204-307-1453 Donna Garcia.......... Environmental Assessment and Licensing Branch............. 204-945-7065 FORESTRY Bruce Holmes, Regional Forester ...................................................................................... 204-677-6642 PUBLIC HEALTH DEPARTMENT Tyler Hebb, Public Health Inspector - Thompson ............................................................. 204-677-6472 ............................................................................... Cell. ................................................ 204-679-2644 ............................................................................... Fax ................................................ 204-677-6888 MANITOBA HIGHWAYS & TRANSPORTATION THOMPSON DIRECTOR Barry Rempel ................................................................................................. 204-677-6553 ............................................................................... Cell ................................................ 204-679-0155 LYNN LAKE Jason Cockerill, Foreman....................................... Dial up number ..................... 204-783-0903 Key in 707777 handheld/Key in 710334 mobile/Lynn Lake Office ........... 204-356-8247 Home: ........... 204-356-2515 MANITOBA SUSTAINABLE DEVELOPMENT Lynn Lake District Office .................................................................................................. 204-356-2413 Tip Line - to report fires ................................................................................................... 1-800-782-0076 Page 79 of 97 RECEPTION ESSENTIAL TELEPHONE NUMBERS Item Name Residence/Business EMERGENCY SOCIAL SERVICES DIRECTOR Jamie Hunt Halkett ............................................................................................................ 204-356-2232/356-2407 ASSISTANT DIRECTOR ....................................................................................... .. 204- CANADIAN RED CROSS SOCIETY Registration & Inquiry: Central Office in Winnipeg...Use this contact during the daytime ............................. 1-866-685-4250 After Hours Emergency Contact - Western Zone Disaster Management ................... 1-888-800-6493 Emergency 24 Hour Telephone - Cell ............................................................................... 1-204-771-0522 Thompson Red Cross Worker - Kathleen Cook ................................................................ 1-866-685-4250 ACCOMMODATIONS * ARENAS Jim McLellan Arena, 605 Prospector (Reception Centre) ............................................. 204-356-8315 * HALLS Corner Pocket Billiards & Hall (Downstairs) - 467 Sherritt Avenue ........................... 204-356-2700 Corner Pocket Billiards & Hall (Upstairs) - 467 Sherritt Avenue ................................. 204-356-2701 Lynn Lake Friendship Centre - 624 Gordon Avenue .................................................... 204-356-2407 * CHURCHES Roman Catholic Church Rectory - 419 Sherritt Avenue ............................................... 204-356-2237 * HOTEL/MOTEL The Bronx ..................................................................................................................... 204-356-2471 Lynn Inn ....................................................................................................................... 204-356-2433 * SCHOOLS West Lynn Heights School ................................................................................................. 204-356-2292 CLOTHING STORE/BEDDING (blankets, mattresses, pillows) Northern Store - Lynn Lake .............................................................................................. 204-356-2272 Manager - Scott Simms ......................................... Home # ............................................... 204-356-8899 Grocery Manager - Scott Simms.......................... Home # ............................................ 204-356-8899 Fields Store - Leaf Rapids ................................................................................................. 204-473-2283 Manager - Paula Butler ....................................... Home # .................................................. 204-473-2283 Assistant Manager - Beatrice Linklater.......................... Home # ................................... 204-473-2283 Page 80 of 97 ATTACHMENT 2 RECEPTION ESSENTIAL TELEPHONE NUMBERS Item Name Residence/Business FOOD * FOOD STORES Northern Store ................................................................................................................. 204-356-2272 Lynn Lake ESSO Convenience Store .............................................................................. 204-356-8692 Osmond Investments (small shop)................................................................................... 204-356-8328 Fields Store - Leaf Rapids............................................................................................... 204-473-2283 * CATERERS Lynn Lake Friendship Centre .......................................................................................... 204-356-2407 * RESTAURANTS Lynn Inn Inc .................................................................................................................... 204-356-2433 Route 391 Bar & Grill ..................................................................................................... 204-356-8050 * SERVICE CLUBS SERVICE CLUBS/VOLUNTEER ORGANIZATIONS ANGLICAN CHURCH WOMEN'S (ACW) President Connie Cockerill ....................................................................................... 204-356-2976/356-2961 NORTHERN REGIONAL DISTRICT HEALTH ADVISORY COMMITTEE - LYNN LAKE Chairperson Rose Michaluk ....................................... .........................................................204 356-236/356-2272 ........................................................................ (Summer Residence) ....................... 204-356-2292 CATHOLIC WOMEN'S LEAGUE President Pat Campbell................................... ........................................................204 356-8561/356-2474 FRONTIER SCHOOL COMMITTEE Chairman Tyler Hunt .............................................................................................................. 204-356-2529 4TH CANADIAN RANGER PATROL GROUP Canadian Rangers - Patrol Commander Steve Phillips ........................................................ 204-202-8286 Second in Command - Paul Grimmer............................................................. 204 356-2906 ........................................................................... LYNN LAKE CHAMBER OF COMMERCE President Eugene Shin .......................................................................................................... 204-356-2433 LYNN LAKE FRIENDSHIP CENTRE Executive Director Jamie Hunt Halkett.................................................................204 356-2232/356-2407 LYNN LAKE HEALTH AUXILLIARY President Minnie Carberry............ .......................... ...........................................204 356-8242/356-8862 Page 81 of 97 LYNN LAKE HOSPITAL FOUNDATION BOARD Chairperson ? ................................................................................................................................ 204-356- LYNN LAKE JUNIOR RANGERS Canadian JR Rangers - Patrol Leader Rick England ............................................................ 204-356-8747 Patrol Leader Connie Cockerill......................................... 204 356-2976/356-2961 Adult Committee Chairperson Doug Holmes...................................................... 204 356-2213/356-2572 Patrol Leader Connie Cockerill ...................... .........................................................204 356-2976/356-2961 Page 82 of 97 ANNEX 9 FORMS Page 83 of 97 State of Emergency and Powers What is an Emergency? There are five characteristics of an emergency, which help define it as such: - Loss of life, or potential for loss of life. - Abnormal situation. - Clear potential for damage to property or environment. - Requirement for a quick response. - Response measures beyond those normally employed. Essentially all five elements must be present to constitute an emergency. The State of Local Emergency declaration begins on the same date and time as the resolution is passed. Therefore, this date should correspond with that at the top of the declaration and also the date in the third paragraph, immediately preceding the signature block at the bottom. This date will be 14 days after the date of the declaration. i.e. If a declaration is made on the 15th day of the month, the same declaration would expire at 23:59 of the 29th day of that same month. There are, however, provisions in the Act for either earlier termination or extension beyond this expiry date. DECLARATION OF A STATE OF LOCAL EMERGENCY The Council, or in the absence of a quorum of council, the Mayor/Reeve may declare a State of Local Emergency. This decision is usually made after consulting with members of the Emergency Operations Centre Management Team and especially with the Emergency Coordinator and Emergency Site Manager. Upon the declaration of the State of Local Emergency, the Council and/or Mayor/Reeve shall notify: - The residents of the community - Manitoba Emergency Management Organization; and - Neighbouring municipalities and communities as may be required. The extraordinary powers listed below plan can only be utilized after the council, or in the absence of a quorum of council, the Mayor/Reeve have declared a State of Local Emergency. Page 84 of 97 DECLARATION OF A STATE OF LOCAL EMERGENCY Quorum of Council SAMPLE 1 Note: This form is a suggested format to comply with Section 11(1) of The Emergency Measures Act. It is to be filled out and adopted by a quorum of council members to declare a State of Local Emergency. RESOLUTION NO ----- 202-- Town of (Date - Month, Day, Year) Moved by Councillor Seconded by Councillor WHEREAS the Town of Lynn Lake is encountering (type of emergency) that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries (specify all or part) of the Town of Lynn Lake and to prevent damage to property within those boundaries; THEREFORE BE IT RESOLVED THAT pursuant to Section 11(1) of The Emergency Measures Act, Cap. E80 of the Continuing Consolidation of the Statutes of Manitoba, the Council of the Town of Lynn Lake declares that a state of local emergency exists (throughout all\in a portion) of the Town of Lynn Lake from (Date - Month, Day, Year; Time) to (Date - Month, Day, Year). IN WITNESS WHEREOF of the Council of the Town of Lynn Lake has by resolution carried, declared this state of local emergency this day of (month) , (year). The Town of Lynn Lake Per: (Signature of Chairperson) (Name of Chairperson - printed) Page 85 of 97 DECLARATION OF A STATE OF LOCAL EMERGENCY Absent of Quorum of Council SAMPLE 2 Note: This form is a suggested format to comply with Section 11(2) of The Emergency Measures Act. The following form is to be filled out by the mayor to Declare a State of Local Emergency, whenever a quorum of council cannot convene. DECLARATION OF STATE OF LOCAL EMERGENCY IN THE TOWN OF LYNN LAKE WHEREAS the Town of Lynn Lake is encountering (type of emergency) that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries of the Town of Lynn Lake and to prevent damage to property within those boundaries; AND WHEREAS these (type of emergency - same as above) conditions present such an extreme emergency within the Town of Lynn Lake that there is not sufficient time to convene a regularly constituted meeting of the Council of this Town of Lynn Lake but rather this emergency compels me to respond to this emergency immediately on behalf of the Town of Lynn Lake; THEREFORE pursuant to Section 11(2) of The Emergency Measures Act, Cap. E80 of the Continuing Consolidation of the Statutes of Manitoba, I, (name) , Mayor of Town of Lynn Lake declare that a state of local emergency exists (specify all or part) of the Town of Lynn Lake from (Date - Month, Day, Year; Time) to (Date - Month, Day, Year). DATED this day of (month) , (year). (signature of Mayor or Reeve) Name of Mayor (printed) Mayor of the Town of Lynn Lake * * * * * * * * * * * * * * * * * * * * * * * * * * * * TERMINATION OF A STATE OF LOCAL EMERGENCY PURSUANT to Section 15 (1) of The Emergency Measures Act, the council declares that the State of Local Emergency is terminated in the Town of Lynn Lake Dated this day of , 20 Moved by Councillor Seconded by Councillor Signature of Mayor\Reeve Page 86 of 97 By-Law, Emergency Plan Town of Lynn Lake BY-LAW BEING A BY-LAW OF THE TOWN OF LYNN LAKE TO ADOPT THE PROVSIONS OF THE MANITOBA EMERGENCY MEASURES ACT AND THE TOWN OF LYNN LAKE EMERGENCY PLAN WHEREAS in accordance with Section 232(1) of The Municipal Act Chapter M225 of the Continuing Consolidation of the Statutes of Manitoba, the council may make by-laws in order to authorize and enable a municipality to carry out, further, or implement, any of the purposes, objects, or provisions of The Emergency Measures Act; AND WHEREAS in accordance with Section 8 of The Emergency Measures Act, being Chapter E80 of the Continuing Consolidation of the Statues of Manitoba, the council shall prepare, approve and adopt emergency preparedness plans. AND WHEREAS the council of the Town of Lynn Lake has agreed to the necessity for a prompt and co- coordinated response to emergencies; AND WHEREAS it is deemed expedient and in the public interest to adopt an emergency preparedness plan, Town of Lynn Lake to provide a prompt and co-coordinated response to emergencies; NOW THEREFORE THE COUNCIL OF THE TOWN OF LYNN LAKE ENACTS THE FOLLOWING: 1. That the attached, Schedule "A" hereafter known as the TOWN OF LYNN LAKE EMERGENCY PLAN is hereby approved and adopted, 2. That the Mayor and Council of the Town of Lynn Lake may implement the TOWN OF LYNN LAKE Emergency Plan in accordance with the procedures agreed to and set forth in the plan; and, 3. That the Town of Lynn Lake may enter into mutual aid agreements for emergency response. 4. That the Emergency Coordinator for the Town of Lynn Lake may develop and implement emergency exercise programs for testing the Town of Lynn Lake. 5. That the Emergency Coordinator, or person appointed by Council may make such amendments as and when required to the TOWN OF LYNN LAKE Emergency Plan, excluding sections 1 to 14. 6. THAT on the passing of this By-law, By-law No. ... is hereby rescinded. DONE AND PASSED IN COUNCIL ASSEMBLED THE DAY OF Mayor Municipal Administrator Read a first time this Read a second time this Read a third time this Page 87 of 97 ANNEX 10 DISTRIBUTION LIST Page 88 of 97 COPY NUMBER 1. EMERGENCY COORDINATOR 2. EMERGENCY COORDINATOR ASSISTANT 3. MAYOR 4. OFFICE EMERGENCY OPERATIONS CENTRE COPIES (COPIES TO BE RETAINED IN THE EOC) 5. EMERGENCY SOCIAL SERVICES DIRECTOR 6. TELECOMMUNICATIONS MANAGER 7. TRANSPORTATION MANAGER 8. PUBLIC INFORMATION MANAGER 9. HUMAN RESOURCES/VOLUNTEER MANAGER 10. RESOURCES MANAGER OTHER PERSONNEL 11. LYNN LAKE FIRE DEPARTMENT 12. LYNN LAKE AMBULANCE 13. LYNN LAKE HOSPITAL/CLINIC 14. RCMP 15. PUBLIC WORKS FOREMAN 16. NATUAL RESOURCES 17. AIRPORT MANAGER 18. FRONTIER SCHOOL DIVISION/WEST LYNN HEIGHTS SCHOOL Page 89 of 97 ANNEX 11 BUILDING MAPS Page 90 of 97 Lynn Lake Hospital Map Page 91 of 97 Lynn Lake and Surrounding Area Map Page 92 of 97 Lynn Lake Town Map Page 93 of 97 West Lynn High School Map Page 94 of 97 ANNEX 12 COVID-19 GUIDANCE Page 95 of 97 COVID-19 Guidance for Warming Shelters and Congregate Facilities Facility Entry 1. Screening tables should be setup at the entrance of the facility. Keep in mind that there may need to be alternative lodging for individuals who fail to meet screening requirements or display symptoms. a. A sneeze guard barrier should be in place, or two tables between screeners and clients. b. All who enter the facility should wear a non-surgical facemask. c. Temperatures should be taken prior to entry. A temperature greater then 38 degrees Celsius, or 100.4 degrees Fahrenheit, is a potential symptom. d. Screening questions should be asked upon entry, and can include a combination of the following: i. Do you have cold or flu like symptoms (cough, chills, fever, headache, muscle pain, sore throat, runny nose, loss of taste or smell, shortness of breath, vomit or diarrhea for more then 24hrs poor ) ii. Have you or have you been in close contact with anyone with symptoms in the past 14 days. iii. Have you or have you been in close contact with anyone who has tested positive in the past 14 days. iv. Have you or have you been in close contact with anyone who has travelled outside of Manitoba or Canada in the past 14 days. v. Have you tested positive or been instructed to self-isolate in the past 14 days. e. Hand washing/sanitizing stations should be setup at the entry and available throughout the facility. 2. Clients should be registered by name, address, and phone number upon entry to support any potential need for contact tracing. Rest Areas 1. Seating areas, if space permits, should be spread out in different areas of the facility to ensure proper physical distancing. a. Non surgical face masks should be worn inside the facility at all times, with exceptions for eating and drinking. b. Floor markers or other identifiers indicating standing areas should placed 2 meters / 6 feet away from one another. c. Seating should be 2 meters / 6 feet away from one another, and/or be separated by some form of barrier. Meals 1. Food Distribution (if required) should be done in such a way that it ensures proper physical distancing strategies, and that can limit or lesson impacts or the spread of germs. a. Distribute pre-packaged snacks, meals and beverages if possible. Page 2 of 2 b. Takeout containers should be used for meals to limit germ spread on food. c. If possible, use a separate room for dining. d. Limit the amount of occupants in dining areas to follow current guidelines. e. Stagger eating in different shifts or times to help reduce gatherings of people in dining Page 96 of 97 areas. f. Meals should be premade and readily available at a pick up station to avoid staff and client interaction. Sleeping 1. Sleeping arrangements should be made in such a way they keep social distancing protocols, masks might not be suitable while sleeping. a. Cots and or mats should be kept 2 meters / 6 feet apart to ensure social distancing. b. Have separate sleeping rooms (if possible) to ensure proper social distancing. c. Clients should be staggered head to foot while sleeping. d. Large well-vented spaces are preferred for sleeping areas. Cleaning 1. Create a schedule to ensure cleaning is maintained while clients are utilizing the facility. a. Sanitize/disinfect frequently touched surfaces in coordination with routine cleaning. b. Cleaners should wear disposable gloves while sanitizing/disinfecting and cleaning. Supplies 1. The following supplies should be used during facility operations. a. Antibacterial hand soap for bathrooms, kitchens and other hand washing stations. b. Hand sanitizer that follows current health regulations. c. Disposable masks for distribution to staff, volunteers and clients. d. Disposable gloves for distribution to staff, volunteers and clients. e. Any other relevant PPE for distribution to staff, volunteers and clients. f. Cleaning and surface sanitation/disinfecting supplies. g. Sneeze guards or protective barriers. h. Additional tables and chairs to be used for social distancing requirements. For additional information, please visit the following links: Restoring Safe Services: Information for Shelters https://www.gov.mb.ca/covid19/restoring/industry-sectors.html#collapse12 Shared Health COVID-19 Posters: https://sharedhealthmb.ca/covid19/providers/posters Page 97 of 97 All Hazard Evacuation Registration Form during COVID 19 Households with dependent children complete one form. Other adult residents (over 18) must submit own registration forms if residing in the same home. Date of Registration: ______________________________ Applicant Name (Last / First / Middle) Date of Birth (DD / MMM / YYYY) _____________________ _____________________ ____________________ Co-Applicant Name (Last / First / Middle) Date of Birth (DD / MMM / YYYY) _____________________ _____________________ ____________________ Children under 18 (Last / First / Middle) Date of Birth (DD / MMM / YYYY) _____________________ _____________________ ____________________ _____________________ _____________________ ____________________ _____________________ _____________________ ____________________ _____________________ _____________________ ____________________ Temporary Address during evacuation: Permanent Home Address: _________________________________________ Street or Legal Name_____________________________ _________________________________________ P.O. Box_______________________________________ _________________________________________ City/Town______________________________________ _________________________________________ Cell/Phone _______________________________________ Email__________________________________________ - Is anyone in your household under self-isolation due to COVID 19? Yes No If yes, please indicate the reason (Select all that apply): Active case / Positive Close contact Symptomatic Asymptomatic - Special medical/health needs: Yes No - Household pets: Yes No - Overland Flood Insurance: Yes No Unknown - Homeowner Insurance: Yes No - Name of Municipality / City / Town: Declaration of Information I declare the information provided in this registration is true and complete to the best of my knowledge and belief. I have not misrepresented, concealed or omitted any information that may be relevant in determining my eligibility for assistance. I understand this information is collected on this form under the authority of The Emergency Measures Act and is necessary for administrative purposes and may be shared with other public bodies, organizations and/or agencies to enable the rovision of emergency services. Disclosure of personal information is subject to the provision of the Freedom of Information and Protection of Privacy Act. Provincial ESS Signature: ___________________________________ Local Authority_____________________________