Emergency Plan Bifrost-Riverton — full text

This is the exact embedded text of the captured official document. Snapshot 32580a9ce5dd · verified 2026-06-09 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

©Napier Emergency Consulting Emergency Response Plan Municipality of Bifrost-Riverton Emergency Plan 2023 ©Napier Emergency Consulting How to Use This Template This template provides a simple, flexible, and functional approach to developing an emergency plan. It separates the key parts of an emergency plan into a series of schedules that can be easily located and used during an emergency. The contents of this template were developed to align with the compliance requirements set by the Province of Manitoba's Emergency Measures Organization and best practices in emergency management. General information is contained in the body of this document with specific information on key areas such as evacuation, EOC, etc. is contained in the schedules. While the schedules are a part of the plan as a whole, they can be used to provide guidance and direction on specific topics. Much of the information required to complete this template is likely already available with in your Emergency Management Program's documents. Existing documentation can be added directly into this template or new contents can be developed within this template. This version of the template is focused on the needs of communities in Manitoba. It references legislation and compliance requirements specific to Manitoba. This Template is the Intellectual Property of Napier Emergency Consulting and is licensed to our clients for their use. Any reproduction or sharing of this plan violates copyright infringements. ©Napier Emergency Consulting Table of Contents FOREWARD 1.0 INTRODUCTION 1.1 PURPOSE 1.2 AUTHORITY 1.3 SCOPE 1.3.1 Main Body 1.3.2 Schedules 1.4 ASSUMPTIONS 1.5 STRATEGIC OBJECTIVES 1.6 IMPLEMENTATION 2.0 IDENTIFICATION OF HAZARDS AND VULNERABILITIES 3.0 RESPONSE AND COORDINATION STRUCTURE 3.1 ROLES AND RESPONSIBILITIES 3.1.1 Reeve/Mayor and Council 3.1.2 Chief Administrative Officer 3.1.3 Municipal Emergency Coordinator 3.1.4 First Responders 3.1.5 Other Positions 3.2 INCIDENT MANAGEMENT SYSTEM 3.3 SUPPORTING STRUCTURES 3.3.1 Command Post(s) 3.3.2 Emergency Operations Centre 3.3.2.1 Operating as an Information Centre 3.3.2.2 Operating as Support and Logistics Centre 3.3.2.3 Operating as Area Command 3.3.3 Reception Centre 3.4 MUTUAL AID 3.5 PRIVATE SECTOR 3.5.1 Procurement 3.5.2 Response Coordination 3.6 PROVINCIAL ASSISTANCE 3.7 FEDERAL ASSISTANCE 4.0 RESPONSE TIMELINE 4.1 AWARENESS 4.1.1 Threat Assessment ©Napier Emergency Consulting 4.1.2 Situational Awareness 4.1.3 Public Information 4.2 EOC Activation 4.3 Pre-impact Response 4.3.1 Declaring a State of Local Emergency 4.3.2 Hazard Interdiction 4.3.3 Risk Reduction 4.3.4 Reception Centre Activation 4.3.4 Voluntary Evacuations 4.4 PUBLIC ALERTING 4.4.1 Weather Alerts 4.4.2 Other Emergency Alerts 4.5 FINAL PREPARATIONS 4.5.1 Shelter-in-Place 4.5.2 Mandatory Evacuations 4.6 IMPACT 4.6.1 Characteristics 4.6.2 Secondary Impacts 4.6.3 Individual Preparedness - 72 Hour "Rule" 4.7 POST-IMPACT 4.7.1 Life Safety Response 4.7.2 Damage Assessment 4.8 RESTORATION OF BASIC ESSENTIAL SERVICES 4.8.1 Business Continuity Plan 5.0 RE-ENTRY 6.0 DE-ACTIVATING THE EOC 7.0 POST-EVENT REPORTS 7.1 DEBRIEF 7.2 FORMAL REPORT 8.0 PLANNING FOR LONG-TERM RECOVERY ©Napier Emergency Consulting List of Schedules Schedule No. Title 1 Legislation and Regulation 2 Resolution - Approval of Emergency Management Program and Emergency Plan 3 Delegated Authority to Implement Emergency Plan 4 Hazard and Vulnerability Assessment and Response Guidelines 5 Roles and Responsibilities 6 Emergency Operations Centre 7 Reception Centre and Pet Reception Centre 8 Mutual Aid Memorandum of Understanding 9 Equipment List 10 Key Contacts 11 Awareness Activities Checklist 12 Public Information and Alerting 13 Declaring a State of Local Emergency 14 Evacuation and Shelter-in-Place 15 Threat Assessment 16 Community Impact Assessment ©Napier Emergency Consulting 17 Business Continuity Plan 18 Municipal Re-entry Plan 19 Demobilizing the EOC ©Napier Emergency Consulting 1.0 Introduction 1.1 Purpose This Emergency Plan is a component of the 's Program, prepared in partnership with the Local Emergency Response Control Group [LERCG]. The primary purpose of this plan is to guide the response to a major emergency or disaster by establishing strategic objectives, in addition to operational policies and processes. 1.2 Authority The Emergency Plan has been prepared in compliance with the requirements of The Emergency Measures Act (EMA) and the Local Authorities' Emergency Planning and Preparedness Regulation (the Regulation). It has been approved by the Reeve/Mayor . 1.3 Scope in Resolution No: This all-hazards Emergency Plan consists of two main parts: the main body and the schedules. The main body: - Contains general information including structures, policies, and processes that are used in emergency management to coordinate the response to a major emergency or disaster, and - Follows the timeline of an event from the time that municipal officials first become aware of a pending hazard, through preparations, public alerting, impact, response and restoration of essential services. Relevant Schedules Schedule 1 - Legislation and Regulation Schedule 2 - Resolution: Approval of Emergency Management Program and Plan Schedule 3 - Delegated Authority to Implement Plan Municipality of Bifrost-Riverton Reeve ©Napier Emergency Consulting The schedules include: - Reference materials such as the EMA, the Regulation, and enabling Resolution, - Descriptive aids that outline roles and responsibilities, Incident Command System materials and forms, and - Procedure and process checklists and other decision-making aids. 1.4 Assumptions The Emergency Plan assumes that: - The local authority, its senior management and key employees are present and able to fulfill their responsibilities, - Anyone assigned duties has sufficient training to carry out those duties, including training in the basic principles of emergency management and the incident command system, - Where necessary, the all-hazards Emergency Plan and Business Continuity Plan will be supplemented by hazard-specific or business impact-specific plans, - Tactical objectives will be identified in a series of Incident Action Plans that are prepared in specific circumstances prior to the beginning of the next work cycle, - 1.5 Strategic Objectives The Emergency Plan supports these strategic objectives and priorities: - Preserve and protect life and prevent injury - Preserve and prevent loss or damage to critical infrastructure - Preserve and prevent loss or damage to other property - Prevent damage to the environment - Maintain and restore essential services The emergency plan/program is up to date and approved by Council through resolution. ©Napier Emergency Consulting The Business Continuity Plan supports these strategic objectives and priorities: - Identify the critical processes, services, and functions, provided or performed by the municipality, - Identify to processes, services, and functions that can be postponed for an identified period of time during a disruption. - Provide a planned transition from normal operations to minimal operations. - Ensure continued services for residents and minimize the impact of the disruption. - Meet regulatory and contractual requirements. - Maintain a positive public opinion of municipal services in the face of a disruption. 1.6 Implementation This Emergency Plan may be implemented on the direction of the Reeve/Mayor or other persons who have delegated authority to implement the plan. It is not necessary to declare a state of local emergency (SoLE) to implement the Emergency Plan; but, where a SoLE has been declared, the plan is assumed to have been implemented. 2.0 Identification of Hazards and Vulnerabilities The Emergency Management Program is based on identification of the hazards (threats) and risks (potential vulnerabilities to the identified threat, or the consequences of the threat's impact) that could reasonably occur in our geographic jurisdiction and set out in our Hazard and Vulnerability Assessment (HVA). Despite the critical importance of an HVA to identify hazards that are most likely to exploit vulnerabilities and result in emergency, this is an "all-hazards" based emergency plan. As such, it is not tailored specifically to any specific hazard(s), be it Relevant Schedules Schedule 3 - Delegated Authority to Implement Emergency Plan Reeve ©Napier Emergency Consulting natural, technological or human-caused in origin. Instead, it is designed to guide the emergency management program towards the management of any emergencies that may arise. 3.0 Response and Coordination Structure 3.1 Municipal Roles and Responsibilities 3.1.1 Reeve/Mayor and Council The roles and responsibilities of the Reeve/Mayor and Council are generally set out in: - The Municipal Act, - Other federal and provincial statutes, - Municipal bylaws. Under the EMA, the local authority is broadly responsible for managing a major emergency or disaster within its geographical jurisdiction. Certain authorities and responsibilities are specifically assigned to the Reeve/Mayor and Council and cannot be delegated. During an interruption to a municipal service, their role is to: - Implement the emergency plan in conjunction with Municipal Emergency Coordinator (MEC). - Declare and/or terminate a State of Local Emergency (SoLE). - Request provincial assistance if required. - Authorize media releases. - Record all actions and decisions during each operational period. - Provide authorization for emergency expenditures. Relevant Schedules Schedule 4 - Hazard and Vulnerability Assessment and Response Guidelines Reeve Reeve ©Napier Emergency Consulting 3.1.2 Chief Administrative Officer The roles and responsibilities of the Chief Administrative Officer are generally set out in - The Municipal Act, - In the municipality's bylaws, and - Any delegated authorities. Under the direction of the local authority, the CAO is generally responsible for the day-to- day management of the municipality. During an interruption to a municipal service, their role is to work with the Municipal Emergency Coordinator, provide support to the Emergency Management Team and report information to Council 3.1.3 Municipal Emergency Coordinator The roles and responsibilities of the Municipal Emergency Coordinator are generally set out in: - The EMA and its Regulation - Municipal bylaws and documents, including the Municipal Emergency Management Program and the Emergency Plan, and - Any delegated authorities. The Municipal Emergency Coordinator (MEC) is a municipal employee ("employee" may include other contractual arrangements) who is a member of the municipal emergency control group. The MEC is responsible for preparation and co-ordination of emergency preparedness programs and emergency plans and such other duties as assigned by the local authority. Prior to an interruption to a municipal service, their role is to: - Update, prepare, and coordinate emergency plan and program. - Assess primary, secondary, and even tertiary Emergency Operations Center (EOC)locations. During an interruption to a municipal service, their role is to: - Advise on the declaration of a State of Local Emergency by Reeve/Mayor and Council. - Activate the designated municipal Emergency Operations Centre (EOC). Reeve ©Napier Emergency Consulting Ma - Coordinate the emergency response - request reports from responding municipal agencies. - Conduct review and authorization of media releases in conjunction with Reeve/Mayor and Council. - Ensure direction from the Reeve/Mayor and Council is adopted and implemented. - Request mutual aid if required. - Record all actions and develop a respite plan. Following an interruption to a municipal service, their role is to: - Prepare post emergency report(s) - Prepare a "hot wash" and post-incident debrief with team members. - Implement lessons learned into emergency program. 3.1.4 First Responders First responders provide a variety of professional services in accordance with applicable legislation, their training, and agency standard operating procedures. In this context, the term "first responders" encompasses the RCMP, or other Police Agencies, EMS, and Fire Department. All first responder agencies have a chain of command and members conduct their operational activities within that structure. In the , each first responder organization forms a part of the Local Emergency Response Control Group (LERCG). Each group has a unique role in activating the emergency plan and responding to the emergency. All have the responsibility to develop a respite plan, support the directives of the incident commander, and record all actions taken during the emergency. During an interruption to a municipal service, the role of the RCMP is to: - Provide security to emergency site. - Assist in traffic and crowd control. - Lead search and rescue efforts. - Assist with evacuations and lead security efforts for evacuees. Reeve Reeve Municipality of Bifrost-Riverton ©Napier Emergency Consulting - Manage fatalities and advise medical examiner on their occurrence. During an interruption to a municipal service, the role of the Fire Department is to: - Lead firefighting operations and hazardous materials (HAZMAT) response. - Activate fire mutual aid response if required. - Assist RCMP or other Police Agencies, and volunteers in search and rescue efforts. - If required, activate evacuation procedures and assist in evacuating residents. During an interruption to a municipal service, the role of EMS is to: - Provide first aid at emergency site. - Activate health mutual aid response if required. 3.1.5 Other Positions The purpose of this section is to outline the roles of other municipal departments during an emergency or disaster. Each of these organizations have the common roles of supporting the Incident Commander, forming a portion of the LERCG, developing respite plans, and recording all activities during the emergency. Specific roles of each department during an interruption to municipal service will be discussed. 3.2 Incident Management System The Fires Prevention and Emergency Response Act requires that responders implement an appropriate incident management system at the site. In Manitoba the Incident Command System (ICS) has been designated as the management system of choice. ICS is in common use by federal, provincial and municipal agencies throughout Manitoba. ICS is also commonly used by most public utilities and large corporate entities. Relevant Schedules Schedule 5 - Roles and Responsibilities ©Napier Emergency Consulting 3.3 Supporting Structures 3.3.1 Command Post(s) A Command Post (CP) is established by the Incident Commander at the site of impact and is usually placed outside of the danger zone where the site can still be observed, but where personnel do not require personal protective equipment. The CP must implement a personnel accountability system to keep track and communicate with everyone entering that zone. At the CP the Incident Commander is responsible for setting the tactical objectives in the incident action plan for each work cycle and directing the use of the resources available at the site. The CP must be able to communicate with the EOC if it has been activated. 3.3.2 Emergency Operations Centre A local Emergency Operations Centre (EOC) and a backup facility must be identified and reasonably equipped. Its staff have been trained and exercised on plan execution, and a call- out processes established. The roles and responsibilities of the EOC may vary depending on the circumstances of the event. 3.3.2.1 Operating as an Information Centre There are times when the EOC operates with minimal staff as an information centre to monitor an unfolding threat, to collect information for threat analysis, to plan and prepare for escalated activity, and to disseminate information to responders, local officials, other government agencies, the media, and the public. These functions continue throughout an event and generate a series of written documents such as situation reports (SitReps). ©Napier Emergency Consulting 3.3.2.2 Operating as Support and Logistics Centre In addition to operating as an information centre, a primary function of the EOC is as a support and logistics centre to assist the on-site Incident Commander(s). During a routine emergency response, responders generally request additional resources from their own agencies or other responding agencies through their dispatch centres. This works well as long as the scale and scope of the requests does not exceed existing resources that can be easily accessed. As the scale and scope of the requests exceeds those resources and have to be obtained from outside agencies, particularly in quantities that exceed budget expectations, the financial resources and procurement facilities of local, provincial and federal governments may be required. Resources can include personnel, equipment, goods and services. 3.3.2.3 Operating as Area Command When there are multiple sites that are sufficiently separate from one another that a Command Post is required for each site; it may be useful to coordinate activities in an Area Command. Area Command can also be where an event is geographically dispersed, there is no specific incident site, or where a site is not readily identified. Area command can be separate from or incorporated into the EOC roles and responsibilities, particularly where the scope of the event exceeds the ordinary responsibilities of first responders. In the case of multiple sites, each with an Incident Commander, the role of Area Command is to assist in the coordination of effort and resources, but not to take over direction from the Incident Commanders who have "eyes on" their site. Where Area Command is dealing with a situation which is highly dispersed or there is no specific site, it may manage the event as if it were the on-site Incident Commander. An example where the EOC straddles the line between support and direction is where on-site Incident ©Napier Emergency Consulting Command is fully engaged in activity in the "red" zone, but additional activities need to be taken outside in the larger community. In these circumstances the EOC should be engaged in threat assessment and may be considering if a SoLE is required to access powers under the EMA, evacuation or shelter in place, public alerting and gathering resources necessary for an actual evacuation. 3.3.3 Reception Centre The Reception Centre may be activated when required to provide registration and inquiry, family reunification, or other assistance such as shelter, food, water, initial medical assistance, or transportation. A primary and secondary site for the reception centre should be identified and, if not owned by the municipality, arrangements made with the owner to allow it to be used as a Reception Centre. 3.4 Mutual Aid Mutual Aid refers to agreements in which the parties agree to assist one another. Originally constructed to provide mutual fire response, they are usually conditional on the requested Relevant Schedules Schedule 6 - Emergency Operations Centre Relevant Schedules Schedule 7 - Reception Centre Relevant Schedules Schedule 8 - Mutual Aid Memorandum of Understanding ©Napier Emergency Consulting resources being available, i.e. not being used by another mutual aid partner, and not required by the party that owns them. The Regulation requires that they be in writing and attached to the Emergency Plan. 3.5 Private Sector 3.5.1 Procurement During an emergency, the usual processes for public sector procurement may not allow timely access to the resources required to respond to the emergency and restore basic essential services. Having pre-established procurement contracts with suppliers of critical resources may lessen the potential for shortages during an emergency. Such contracts may include things such as fuel for pumps, generators, and vehicles; heavy construction equipment, sandbags and sand, or drinking water. 3.5.2 Response Coordination Approximately 75% of all critical infrastructure in Canada is owned by the private sector. It is often necessary to work closely with businesses that own or operate critical infrastructure and provide essential services and help them protect or restore these services. Arrangements should be made prior to an event to include critical infrastructure and essential service providers in the planning process and integrate elements of their response into the larger municipal response. Relevant Schedules Schedule 10 - Key Contacts ©Napier Emergency Consulting 3.6 Provincial Assistance Various Provincial departments and agencies, e.g. Manitoba Health, the Regional Health Authorities, and the Office of the Fire Commissioner provide routine services in the ordinary course. Others may be able to provide assistance and resources in an emergency. Assistance may be requested through the EMO Duty Officer at 204-945-5555. Generally, the Province will not provide goods or services that can be readily obtained through the private sector. The Province may also be able to obtain resources from other provinces or states through various mutual assistance arrangements. 3.7 Federal Assistance Various Federal departments and agencies provide routine services on a daily basis, e.g. air search and rescue. Generally, the Government of Canada will only provide services when Provincial and private resources are exhausted. It requires that assistance to municipalities be coordinated through the Province. Most types of emergency management and disaster assistance are coordinated through the EMO Duty Officer at 204-945-5555. Requests for federal assistance from a municipality must be channeled through the province and be based on a carefully explained specific need or task, not a request for a specific item or resource. Relevant Schedules Schedule 10 - Key Contacts ©Napier Emergency Consulting 4.0 Response Timeline The Emergency Plan follows the timeline of an event from the time that municipal officials first become aware or receive notice of a pending hazard, through efforts undertaken to protect lives and property, public alerting, final preparations including shelter-in-place and evacuations, impact, response to impact and restoration of essential services. 4.1 Awareness Some hazards impact with little or no warning, others provide some period of notice that allow time to react and make final preparations. Immediately after the local authority becomes aware of an imminent threat, consideration should be given to what can be done in response, including threat assessments. 4.1.1 Threat Assessment The HVA provides some general information about an identified hazard; however, a more detailed initial threat assessment should be prepared and regularly updated as new or more accurate information becomes available. The threat assessment assists in identifying characteristics of the approaching hazard and more specific information about anticipated risks and vulnerabilities. This identifies additional preparations that can be initiated prior to impact, and appropriate measures to protect people or move them to safety. Relevant Schedules Schedule 11 - Awareness Activities Checklist Relevant Schedules Schedule 15 - Threat Assessments ©Napier Emergency Consulting 4.1.2 Situational Awareness Obtaining and maintaining situational awareness is critical to all aspects of response. Gathering and sorting information that is relevant, accurate, and timely from inaccurate, irrelevant information that supports a common operating picture (COP) which is shared among all responding agencies, and supporting agencies as required. This improves safety and facilitates the development of common objectives and the coordination of activities intended to achieve those objectives. 4.1.3 Public Information The threat assessment also guides public information activities. The primary purpose of public information in an emergency is to provide information, appropriate advice and direction. Good public information reduces rumors, fear and panic, and builds confidence in the preparedness and response efforts being undertaken on behalf of the community. Information provided should be timely, truthful, accurate and relevant. Public information options include traditional printed and electronic media - newspapers, radio and television, including their web-based versions, but also include newer channels, including social media and a wide variety of other internet platforms. 4.2 EOC Activation The timing of EOC activation is dependent on many circumstances, including the need to conduct the following potential activities: - Information must be collected from multiple sources and developed into documents and/or reports for distribution. These documents form the basis for situational Relevant Schedules Schedule 12 - Public Information and Alerting ©Napier Emergency Consulting awareness, the common operating picture, SitReps, media releases and other public information. - Contingency plans are required to be developed for specific protective or response activities for an actual, developing, or approaching hazard, particularly where multiple agencies will be required in addition to first responders. - Preventative or protective activity is required that is outside the scope of first responders. - State of Local Emergency has been declared. - Evacuations, other than small evacuations arranged by police or fire, are being considered. - On-site incident commander requires support and assistance, including operational activities away from the site, planning, logistics and financial assistance. - Community impacts are expected to be or are significant. - Provincial assistance is required. EOC activation does not necessarily require that all positions be filled. A minimum activation could include the Municipal Emergency Coordinator and only the staff required to carry out the necessary activities. 4.3 Pre-Impact Response The time between alert and impact may range from weeks or even months in the case of spring flooding or a pandemic, to hours or minutes in events such as a wildfire or tornado. Time and distance may allow or limit options that may be used to meet the strategic objectives and priorities: - Preserve and protect life and prevent injury Relevant Schedules Schedule 6 - Emergency Operations Centre ©Napier Emergency Consulting - Preserve and prevent loss or damage to critical infrastructure - Preserve and prevent loss or damage to other property - Prevent damage to the environment - Maintain and restore critical services 4.3.1 Declaring a State of Local Emergency The only purpose for declaring a State of Local Emergency (SoLE) is to grant the local authority access to the extraordinary powers set out in Section 12 of the Act. A SoLE is NOT REQUIRED to implement the Emergency Plan or obtain Disaster Financial Assistance. A SoLE is in effect for 30 days including the date of declaration. For example, if you declare a SoLE on August 1st it will expire August 30th. An extension may be granted by the Minister for a further 30-days if requested by the local authority. 4.3.2 Hazard Mitigation While there is nothing that can be done to change the weather, some other hazards may be mitigated. The ability to mitigate a hazard will depend on the hazard itself, and the time and resources available. 4.3.3 Risk Reduction In addition to any opportunities to manage the threat, measures may be taken to further protect people and property, either in place, or by moving people and movable property out of Relevant Schedules Schedule 4 - Hazard and Vulnerability Assessment and Response Guidelines Schedule 17 - Business Continuity Plan Relevant Schedules Schedule 13 - Declaring a State of Local Emergency ©Napier Emergency Consulting the path of the threat. Shelter-in-place and evacuation are risk reduction strategies that are addressed separately below. 4.3.4 Reception Centre The Reception Centre can be activated simply to provide information or a place for evacuees to register prior to leaving the community. They can also be activated to provide a wide variety of supplies and services, e.g. reunification, food and water, personal supplies, first aid or minor medical assistance, counselling, children's toys and services. The circumstances and nature of the event as well as the availability of necessary resources will generally determine the extent of supplies and services to be provided. A reception centre may also be activated as part of a mutual aid agreement to support another community. 4.3.5 Voluntary Evacuation Where a significant impact is anticipated, vulnerable people at risk could be encouraged to evacuate voluntarily, and assistance or transportation may be required. Manitoba Health will consider evacuation of hospitals and long-term care facilities prior to impact. The local authority should clearly advise whether an evacuation is voluntary or is a mandatory evacuation issued under a SoLE. Unless specified to be voluntary, evacuation orders issued under a SoLE are mandatory. Relevant Schedules Schedule 7 - Reception Centre Relevant Schedules Schedule 14 - Evacuation and Shelter-in-Place ©Napier Emergency Consulting 4.4 Public Alerting Public alerting is a more critical communication than public information and is intended to - Warn of a specific, imminent threat, and - Recommend an individual response. The Canadian Radio Telecommunications Commission (CRTC) has mandated the creation of and the telecommunication industry's participation in a national public alerting system called AlertReady. AlertReady can be used to broadcast public alerts to radio and television, and properly equipped smart phones. 4.4.1 Weather Alerts Environment Canada has two levels of alerts. The first is a "watch" which is issued when weather "conditions are favorable for the development of [insert weather event, e.g. thunderstorms] that may be capable of [insert products, e.g. strong wind gusts, large hail and heavy rain]. The second is a "warning" which are issued when there is an imminent or occurring event, e.g. thunderstorm, likely to cause severe conditions, (e.g. large hail, damaging winds, torrential rainfall). Weather alerts are typically sent to AlertReady by Environment Canada and are publicly available at the Public Weather Alerts website (https://weather.gc.ca/warnings/), and through subscribing to the email alert service EC Alert me (https://ecalertme.weather.gc.ca/). Relevant Schedules Schedule 12 - Public Information and Alerting ©Napier Emergency Consulting 4.4.2 Other Emergency Alerts Other emergency alerts in Manitoba are sent by the Manitoba Emergency Measures Organization. AlertReady broadcasts of a serious nature involving threat to life can be "broadcast intrusive" in which case they interrupt programming on radio and television and be broadcast to compatible cellular devices. Currently local authorities can contact the EMO Duty Officer at 204-945-5555 to request that an alert be broadcast on the national AlertReady system. Alert Ready broadcasts only go to the general affected area. In addition to Alert Ready, some communities have their own public alerting systems. Please insert any public alerting procedures used in your community in Schedule 12. 4.5 Final Preparations This represents the final opportunity to issue public alerts and take additional protective measures prior to impact. This can also be the time to position additional resources out of harm's way but at a location where they can be readily deployed after impact. 4.5.1 Shelter-in-Place Shelter-in-place is a risk reduction strategy that may be employed in circumstances where existing buildings and homes can be an effective barrier to a hazard. Inclement weather that does not exceed the buildings' structural capacity, and some hazardous materials releases are examples. Evacuations have their own risks, and consideration should be given to the comparative risks of shelter-in-place versus evacuation. Shelter-in-place can be as simple as remaining indoors, e.g. inclement weather; but there may be situations when building services (particularly air conditioning ) will need to be turned off or sealed along with doors and windows, e.g. hazardous airborne chemical release. Relevant Schedules Schedule 14 - Evacuation and Shelter-in-Place ©Napier Emergency Consulting 4.5.2 Mandatory Evacuations Where circumstances dictate, the remaining alternative is to move people away from the hazard and the risks that the hazard may generate. Where a mandatory evacuation has been ordered, Local authorities and incident commanders should pay particular attention to s. 12(2) Compliance with evacuation order, 12(3) Exceptions, and 12(3.1) Evacuation and rescue plan required: Compliance with evacuation order 12(2) If an evacuation order is made under clause (1)(e), each person within the area that is subject to the evacuation order must leave the area: (a) Immediately; or (b) If a deadline for evacuation is specified in the evacuation order, by that deadline. Exceptions 12(3) Subsection (2) does not apply to an emergency responder, or other person, acting under the direction of a person designated as an on-site incident commander or site manager by the government or local authority. Evacuation and Rescue Plan Required 12(3.1) An on-site incident commander or site manager mentioned in subsection (3) must not permit a person to remain in an area that is subject to an evacuation order without having a plan for safely evacuating the person in a timely manner and having the means available to carry it out. In addition, sections 18.1 to 20 impose significant penalties on persons who fail to evacuate when ordered to do so. ©Napier Emergency Consulting Other considerations include that transportation be made available for those without private transportation, that the area be swept to ensure that unauthorized people have left the area, and that the evacuated area be reasonably secured. 4.6 Impact 4.6.1 Characteristics Impact is the period when the hazard first starts to impact and continues until the hazard dissipates. Some impacts are instantaneous, but others build to peak impact and then start to recede. Sometimes there can be more than one impact, e.g. multiple peak flows in floods caused by water entering the system at different times and places. On occasion a hazard may return, e.g. in wildland fires with shifting wind directions. 4.6.2 Secondary Impacts Direct impacts from the hazard may also generate risks that are also secondary impacts, such as downed live power lines, natural gas leaks, fires, hazardous discharges, each with their own collateral risks. 4.6.3 Individual Preparedness - 72 Hour "Rule" Depending on the scope and scale of a disaster, emergency response efforts may not reach all citizens quickly. There is a recognized period of up to a 72-hour period around the initial impact where responders and local authorities may be impeded in their response. Individuals and families should prepare to look after themselves for this 72-hour period. 4.7 Post-Impact 4.7.1 Life-safety Response Relevant Schedules Schedule 14 - Evacuation and Shelter-in-Place ©Napier Emergency Consulting During and immediately after impact the primary objective for responders are life safety - both of themselves as well as locating and rescuing people who have been injured or are at risk. 4.7.2 Damage Assessment The EOC will be engaged in supporting the response, and gaining situational awareness, developing a common operating picture (COP), assessing the severity and extent of loss or damage, particularly with respect to damage to critical infrastructure and interruption of essential services, preparing briefing materials, and situation reports. Other activities that are guided by situational awareness, are the development of priorities and objectives for the next work cycle's incident action plan for work being done in the EOC. 4.8 Restoration of Basic Essential Services Part of the initial damage assessment is determining whether critical infrastructure and essential services are functional; and executing the local authority's Business Continuity Plan (BCP) focusing first on maintaining or restoring essential services necessary to conduct emergency operations and preserve and protect life. While the Emergency Plan focuses on the response to and recovery from the emergency event, the Business Continuity Plan focuses on how you continue to deliver critical services and functions while the emergency is ongoing. Business Continuity Planning is a proactive planning process to ensure that an organization can continue to provide services at the minimum level required during a disruption. It is the process of identifying and planning to maintain those functions, services, and processes, that you are required to perform as a result of: - Legislative or regulatory requirements, Relevant Schedules Schedule 16 - Community Impact Assessment ©Napier Emergency Consulting - By-laws, - Contractual obligation, - Staffing requirements, - Labour agreements, - Preventing the unnecessary loss or expenditure of revenue or funds, - Maintaining or the municipality's public reputation, - Moral and ethical obligation. These services and functions may include, but are not limited to: - Road clearing, - Garbage collection and disposal sites, - Police or Fire services, - Municipal administration services - Financial administration and oversight, - Assessment and taxation, - The Municipal Emergency Coordination group, - Recreational services, - Critical resource suppliers. A Business Impact Analysis (BIA) is then completed, which identifies the service's: - Normal operating level or standard, - The maximum allowable downtime (MAD) or recovery time objective (RTO)*, - Critical delivery times, - Resources required for delivery, - Impact of it being down, such as o Impacts to other services (such as garbage collection relying on road clearing), o Loss of revenue, o Loss of competitiveness, ©Napier Emergency Consulting o Loss of market share, o Reputation, o Fines, - Minimal required operating level or standard, - Resources required for minimal service delivery, such as: o Fuel, o Electricity o Office space, o Computers, o Internet services, o Special equipment (heavy equipment, IT, etc.) o Etc. - Minimum staff required - Critical external suppliers or other service dependencies. Note: when determining the Recovery Time Objective, it is important to keep in mind the normal operation of the service. If a service is generally delivered Monday to Friday, 8am to 4pm, it is likely that it can be down for 2 days (the weekend) with minimal impacts. Worksheets to guide you through the Risk Assessment (RA) and Business Impact Assessment (BIA) process are included in Schedule 17 - Business Continuity Plan. Additional worksheets can be created by: - "Right clicking" the worksheet to copy - Selecting "Move or Copy..." - Checking the "Create a Copy" option Relevant Schedules Schedule 17 - Business Continuity Plan ©Napier Emergency Consulting - Pressing the "OK" button - You can reorder worksheets by dragging them in the sheet list. - Each worksheet is designed to print normally on letter sized paper. Once critical services and functions have been identified, they can be ranked on their criticality based on a combination of their impacts and recovery time objectives. This process can also help you identify interconnected services and potential single points of failure for your organization. As critical services and functions are identified, strategies and workarounds to limit impacts and maintain these services, and communicate with those affected, are developed. The result of this is the Business Continuity Plan. Where services or functions are identified to be absolutely critical or unique in their requirements, they may require a specific sub-plan. As with the Emergency Plan the Business Continuity Plan, people who are responsible for portions of the plan should be involved in the plan's development and agree to their responsibility. They should also be trained to action their portion of the plan. Similarly, the Business Continuity Plan should be exercised and reviewed on an annual basis. Activating the Business Continuity Plan does not require activating the Emergency Plan or a declaration of a State of Local Emergency, and the activation of them Emergency Plan will not necessarily result in activating the Business Continuity Plan. The Business Continuity Plan does not include or override life safety or first response plans or regulations. More detailed information can be found at - Public Safety Canada - A Guide to Business Continuity Planning https://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/bsnss-cntnt-plnnng/index-en.aspx - Manitoba Emergency Measures Organization - Business Continuity Planning https://www.gov.mb.ca/emo/provincial/bcp.html ©Napier Emergency Consulting Advanced training and certification is available through - The Disaster Recovery Institute of Canada (DRI)www.dri.ca - The Business Continuity Institute (BCI) www.thebci.org - The Justice Institute of British Columbia (JIBC) www.jibc.ca 5.0 Re-Entry Although the Emergency Plan does not directly address recovery beyond the restoration of essential services, consideration should be given to how recovery will proceed. In circumstances where there is little damage to property and no issues preventing re-entry other than the restoration of basic essential services, the EOC should continue to operate until re-entry is complete. In circumstances where damage is widespread, the EOC may be involved in developing the long-term recovery and re-entry plan. This may include establishing the conditions required for re-entry, such as: basic safety of the area and buildings, confirming availability of utilities and essential services, repair activities and timelines where required, and coordinating public information. As recovery and re-entry progress and "normalize" coordination efforts may shift from the EOC to a different group or organization. Relevant Schedules Schedule 17 - Business Continuity Plan Relevant Schedules Schedule 18 - Municipal Re-entry Plan ©Napier Emergency Consulting 6.0 De-Activating The EOC Just as an EOC can activate in stages, it can de-activate in stages as the event begins to wind down. It may be necessary to produce SitReps and continue documentation, public information, support and logistics activities for some time after the emergency response phase moves to long-term recovery. Under ICS, subsidiary position functions that are wound up become the responsibility of the Section Chiefs, and Section Chiefs' functions become the responsibility of the Incident Commander (or MEC). 7.0 Post-Event Reports 7.1 Debrief A debrief or "hot wash" should be conducted as soon after the EOC closes as circumstances allow to capture the observations of the participants, identify those things participants believe went well, and potential areas of improvement. The period immediately after an event concludes can be important to participants to affirm their contribution, and to provide feedback and recommendations. Care should be taken not to allow it to become a negative exercise. If discussing a negative issue, try to stress potential solutions and do not allow the debrief to become an exercise in laying blame. Relevant Schedules Schedule 19 - Demobilizing the EOC ©Napier Emergency Consulting 7.2 Formal Report The CAO may direct that a formal report be prepared setting out the circumstances of the event, and any actions taken by the Municipality, including any acknowledgments or recommendations. NOTE: In some circumstances, particularly where there may be potential liability issues, advice should be obtained from the local authority's solicitor prior to such report being prepared. This advice would be intended to ensure compliance with the provisions of our insurance policy, or to maintain confidentiality or "privilege" over the report. 8.0 Recovery The Emergency Plan is intended for use during the response phase of a major emergency or disaster from awareness stage to restoration of basic essential services. It assumes that the Emergency Plan will define the incident action planning based on the circumstances experienced in an actual event. The scale and scope of a major emergency or disaster often present significant capacity issues during the response phase that require mutual aid from nearby municipalities, assistance from the Province, and occasionally from other jurisdictions and the Government of Canada. These resources are largely available during the response phase for preservation of life and protection of property but are required elsewhere after the immediate response. Recovery beyond the restoration of basic essential services, is generally the responsibility of each property owner, which may include the local authority, other levels of government, businesses, and individuals. Disaster assistance, charitable donations or insurance may be available, otherwise, each property owner bears responsibility for the cost of repair or replacement. ©Napier Emergency Consulting The permanent repair, or demolition and replacement, of damaged or destroyed infrastructure, homes and other buildings may require months or even years to complete, particularly if there is widespread destruction. Typical recovery activities coordinated by the local authority, include providing public information on public recovery activities and progress, and; - Coordinate security of evacuated areas. - Coordinating the restoration of basic essential services. - Coordinating the restoration of municipal services, including clearing roads and sidewalks, arranging for removal of debris from public spaces, and providing landfill access and space. - Coordinate pre-entry damage assessment and adjuster's inspection to determine more detailed extent of damage, and determine which properties are safe to re-occupy. - Coordinating the return of evacuees when safe to do so to inspect damage and, if safe, to recover property, or to reoccupy properties. - Coordinating sufficient resources to deal with increased demand for municipal services that might otherwise impede recovery, e.g. zoning, building permits, and inspections. - Timely repair or replacement of municipally owned infrastructure, buildings and other facilities or service. Manitoba Laws This is an unofficial version. If you need an official copy, use the bilingual (PDF) version. This version is current as of June 6, 2018. It has been in effect since June 2, 2017. Show previous versions Search this Act Information table C.C.S.M. c. E80 The Emergency Measures Act Table of Contents Bilingual (PDF) Regulations (Assented to July 17, 1987) HER MAJESTY, by and with the advice and consent of the Legislative Assembly of Manitoba, enacts as follows: Definitions 1 In this Act "assistance agreement" means an agreement entered into under subclause 7(a)(i), (ii), (iii) or (iv); (« accord d'aide ») "assisting force" means persons sent to Manitoba by another jurisdiction under an assistance agreement; (« force de soutien ») "business continuity plan" means a plan for responding to an event that affects critical services, including an emergency or a disaster, which includes measures to ensure the continuation or restoration of those services during and after the event; (« plan de continuité des activités ») "co-ordinator" means the Executive Director of the Emergency Measures Organization; (« coordonnateur ») "critical service" means a service or function that is necessary to prevent (a) danger to life, health or safety, (b) the destruction or serious deterioration of infrastructure or other property required for the economic well-being of Manitoba or the effective functioning of the government, or (c) serious damage to the environment; (« services indispensables ») "critical service provider" means a corporation or other person, organization or entity designated by regulation as a critical service provider; (« fournisseur de services indispensables ») "department" means a department of the government of Manitoba and includes a Crown agency, board or commission established by the government of Manitoba; (« ministère ») "disaster" means a calamity, however caused, which has resulted in or may result in (a) the loss of life, or (b) serious harm or damage to the safety, health or welfare of people, or (c) wide-spread damage to property or the environment; (« sinistre ») "disaster assistance" means assistance provided under a disaster financial assistance agreement or program as provided for in the regulations; (« aide aux sinistrés ») "emergency" means a present or imminent situation or condition that requires prompt action to prevent or limit (a) the loss of life, or (b) harm or damage to the safety, health or welfare of people, or (c) damage to property or the environment; (« situation d'urgence ») "emergency management program" means a program prepared by a department under section 8.1; (« programme de gestion des situations d'urgence ») "emergency plan" means a plan for preparing for, responding to and recovering from emergencies and disasters; (« plan d'urgence ») "emergency preparedness program" means a program designed to achieve a state of readiness for emergencies and disasters; (« programme de préparatifs d'urgence ») "local authority" means (a) the council of an incorporated community as defined in The Northern Affairs Act, (b) the council of a municipality, (c) the council of an incorporated city, town or village, (d) the resident administrator or council of a local government district, (e) the Minister of Aboriginal and Northern Affairs with respect to Northern Manitoba as defined in The Northern Affairs Act, (f) the Minister of Conservation and Water Stewardship with respect to (i) provincial parks designated under section 7 of The Provincial Parks Act, (ii) Crown lands in Manitoba within the meaning of The Crown Lands Act, and (iii) wildlife management areas or wildlife refuges designated under section 2 of The Wildlife Act, (g) the Minister of Indian Affairs and Northern Development appointed under the Indian Act (Canada) with respect to a reserve as defined by that Act, (h) the Minister of National Defence with respect to a Canadian Forces Base, (i) the Minister responsible for national parks under the National Parks Act (Canada) with respect to a national park; (« autorité locale ») "major emergency" means an emergency that is not a routine emergency; (« situation d'urgence grave ») "minister" means the member of the Executive Council charged by the Lieutenant Governor in Council with the administration of this Act; (« ministre ») "municipality" means (a) an incorporated city, town or village, (b) a municipality as defined by The Municipal Act, (c) a local government district, and (d) Northern Manitoba, as defined by The Northern Affairs Act; (« municipalité ») "private sector" means a person, partnership, unincorporated association or organization that is not a local authority and is not part of the Government of Manitoba or the Government of Canada; (« secteur privé ») "routine emergency" means an emergency that (a) can be effectively resolved (i) by local police, fire and emergency medical services, working independently or together with public works and utilities personnel, and (ii) without requiring additional resources from a local authority not directly affected by the emergency, the Government of Manitoba or the Government of Canada, (b) does not require evacuation of persons out of the geographic area over which a local authority has jurisdiction, and (c) does not require the declaration of a state of emergency or a state of local emergency. (« situation d'urgence ordinaire ») S.M. 1997, c. 28, s. 2; S.M. 2000, c. 35, s. 36; S.M. 2002, c. 26, s. 5; S.M. 2005, c. 12, s. 2; S.M. 2006, c. 9, s. 2; S.M. 2012, c. 40, s. 55; S.M. 2013, c. 12, s. 2. PART I ADMINISTRATION Emergency Measures Organization 2(1) The Manitoba Emergency Management Organization is continued under the name "Emergency Measures Organization" as a branch of the department administered by the minister. Staff 2(2) A co-ordinator and such officers and employees as may be required may be appointed in accordance with The Civil Service Act for the administration of the Emergency Measures Organization. Powers and duties 2(3) The Emergency Measures Organization shall (a) subject to the approval of the Lieutenant Governor in Council, prepare and maintain disaster assistance policies and guidelines for emergencies and disasters in Manitoba; (b) consult with local authorities, government departments, the Government of Canada and the private sector in order to prepare specific proposals for the establishment and implementation of disaster assistance programs; (c) develop and maintain policy and procedures for the submission and processing of claims for disaster assistance; (d) receive and assess all disaster assistance claims from local authorities, government departments, the Government of Canada or the private sector; (e) dispose of all claims for disaster assistance by providing disaster assistance or dismissing the claims; and (f) perform other duties vested in it by this Act and the regulations or assigned to it by the minister. S.M. 1997, c. 28, s. 3; S.M. 2002, c. 26, s. 6. EMO's mandate 2.1 The Emergency Measures Organization is responsible for (a) overseeing and co-ordinating all aspects of emergency preparedness in the province; and (b) managing, directing and co-ordinating the response of all departments to a major emergency or disaster. S.M. 2006, c. 9, s. 3; S.M. 2013, c. 12, s. 3. EMO's emergency preparation duties 2.2 The Emergency Measures Organization must (a) prepare a provincial emergency preparedness program and a provincial emergency plan, and conduct regular reviews and revisions of the program and plan; and (b) establish and maintain a registry containing a copy of every emergency plan and emergency management program in effect in the province. S.M. 2006, c. 9, s. 3. Advisory committee 3 The Lieutenant Governor in Council may appoint an Advisory Committee consisting of such members of the Executive Council as may be designated from time to time to advise the minister and the Executive Council on matters relating to emergencies and disasters and to recommend emergency preparedness programs and emergency plans. S.M. 2002, c. 26, s. 7. Other committees and boards 4 The Lieutenant Governor in Council may appoint other committees and boards as may be necessary or desirable to assist the Advisory Committee, the minister or the co-ordinator. Remuneration 5 The members of any committee or board appointed under section 4 may be paid (a) such remuneration for their services; and (b) such reasonable expenses incurred by them in carrying out their duties as members thereof; as may be fixed by the minister. PART II EMERGENCY PREPAREDNESS Powers of the L.G. in C. 6 The Lieutenant Governor in Council may make orders and regulations (a) concerning the establishment, review, modification and approval of emergency preparedness programs and emergency plans; (b) assigning responsibility to persons, departments, boards, committees, commissions, crown agencies or organizations for the preparation, implementation and amendment of emergency preparedness programs and emergency plans; (b.1) designating a corporation or other person, organization or entity that provides a critical service, other than a local authority or a department, as a critical service provider; (b.2) for the purpose of subsection 8.3(1), specifying the critical service or services that must be addressed in a critical service provider's business continuity plan; (b.3) respecting the form and content of a business continuity plan, including matters relating to critical services that must be addressed in a business continuity plan; (c) delegating to a person, board or committee appointed under this Act, any of the powers vested by this Act in the minister; (d) governing the assessment of damage or loss caused by emergencies or disasters and the payment of compensation for such damage or loss; (e) governing the sharing of costs incurred by the Government of Manitoba or by a local authority in carrying out emergency operations; (e.1) respecting the recognition of the professional, trade or other qualifications of members of an assisting force when providing assistance in Manitoba during a state of emergency; (f) concerning any other matter or thing necessary for the administration of this Act and for which no specific provision is made in this Act. S.M. 2002, c. 26, s. 8; S.M. 2005, c. 12, s. 3; S.M. 2013, c. 12, s. 4. Powers and duties of the minister 7 The minister may (a) enter into agreements respecting emergency preparedness programs, mitigation of hazards and risks, recovery from emergencies and disasters, emergency plans or the provision of emergency services, with any of the following: (i) the Government of Canada, (ii) the government of a province or territory of Canada, (iii) the government of a state of the United States, (iv) an agency of a government referred to in subclause (i), (ii) or (iii), (v) a local authority; (b) enter into agreements and make payments for goods and services required for the development or implementation of emergency preparedness programs and emergency plans; (c) divide the province into regions and areas for the purpose of organizing integrated emergency preparedness programs, emergency plans, procedures, operations and mutual assistance programs; (d) require any part of the private sector to develop emergency preparedness programs and emergency plans in conjunction with local authorities or the Emergency Measures Organization to ensure an effective response to any emergency that may result from operations in which that part of the private sector may be engaged, or from a condition that may exist on property owned by that part of the private sector. S.M. 1997, c. 28, s. 4; S.M. 2002, c. 26, s. 9; S.M. 2005, c. 12, s. 4; S.M. 2013, c. 12, s. 5. Powers of the local authorities 8(1) Every local authority (a) shall establish a committee of members of the community to advise the authority on the development of emergency preparedness programs and emergency plans; (b) shall establish and maintain a local emergency response control group; (c) shall appoint a person from the local emergency response control group and prescribe the duties of that person including the preparation and co-ordination of emergency preparedness programs and emergency plans for the local authority; (d) shall prepare and adopt emergency preparedness programs and emergency plans and submit them to the co- ordinator for approval and co-ordination with other emergency preparedness programs and emergency plans; (e) may enter into mutual aid agreements with the government, any local authority, any department or any person with respect to the establishment, development or implementation of emergency preparedness programs and emergency plans and the conduct of emergency operations; (f) may expend such sums as may be required in the establishment, development or implementation of emergency preparedness programs and emergency plans; and (g) shall implement its emergency preparedness programs as approved under this section. Approval of program or plan 8(2) After a program or plan has been submitted under this section to the co-ordinator, the co-ordinator may (a) approve it as submitted; or (b) refer it back to the local authority for further action, with any recommendations or directions the co-ordinator considers appropriate. When program or plan is not approved 8(3) When a program or plan is referred back to a local authority for further action, the local authority must take that action in accordance with the co-ordinator's directions and resubmit it to the co-ordinator for approval. Minister may act on behalf of local authority 8(4) The minister may set a deadline for a local authority to comply with clause (1)(d) or subsection (3). If the local authority does not meet the deadline or any extension allowed by the minister, the minister may cause an emergency preparedness program or an emergency plan to be prepared or revised in consultation with the local authority and submitted to the local authority for adoption and to the co-ordinator for approval. Failure to adopt program or plan 8(5) If the co-ordinator approves a program, plan or revision submitted under subsection (4) but the local authority does not adopt it, the minister may designate the program or plan, or the revised program or plan, as the local authority's program or plan. Costs are debt due to government 8(6) Any costs incurred by the government in causing a program or plan to be prepared or revised on behalf of a local authority under subsection (4) are a debt due to the government by the municipality for which the local authority is responsible. Changes to be submitted for approval 8(7) When a local authority proposes to change an emergency preparedness program or emergency plan, clause (1) (d) and subsections (2) to (6) apply, with necessary modifications, to the proposed change. Periodic review 8(8) A local authority must review and revise its emergency preparedness programs and emergency plans from time to time as required by the regulations, to ensure that they continue to meet the standards prescribed by regulation. Transitional 8(9) A program or plan that was submitted to the co-ordinator before this subsection came into force is not required to be resubmitted under clause (1)(d). But the co-ordinator may approve it or refer it back to the local authority under subsection (2). S.M. 1997, c. 28, s. 5; S.M. 2002, c. 26, s. 10. Emergency management programs 8.1(1) Every department must prepare an emergency management program in accordance with directions from the minister. Contents 8.1(2) A department's emergency management program must include the following: (a) identification of the essential services the department will provide in a disaster or emergency; (b) identification of the resources the department requires to provide the essential services; (c) an assessment of the hazards and risks posed by various disasters and emergencies and how those disasters and emergencies might affect the department's ability to provide the essential services; (d) a plan for how the department would provide the essential services if various disasters or emergencies were to occur. Periodic review 8.1(3) A department must review and revise its emergency management program on a regular basis and when directed to do so by the minister. Program to co-ordinator 8.1(4) A department must give the co-ordinator the most recent version of its emergency management program. S.M. 2006, c. 9, s. 4. 8.2 [Repealed] S.M. 2006, c. 9, s. 4; S.M. 2013, c. 12, s. 6. Business continuity plans 8.3(1) Every critical service provider must prepare a business continuity plan, in accordance with the regulations, and submit it to the co-ordinator for approval. Approval of plan 8.3(2) After a plan has been submitted under this section to the co-ordinator, the co-ordinator may (a) approve it as submitted; or (b) refer it back to the critical service provider for further action, with any recommendations or directions the co-ordinator considers appropriate. When plan is not approved 8.3(3) When a plan is referred back to a critical service provider for further action, the critical service provider must take that action in accordance with the co-ordinator's directions and resubmit it to the co-ordinator for approval. Minister may set deadline 8.3(4) The minister may set a deadline for a critical service provider to comply with subsection (1) or (3). If a deadline is set, the critical service provider must comply with that deadline. Changes to be submitted for approval 8.3(5) If a critical service provider proposes to change a business continuity plan, subsections (1) to (4) apply, with necessary modifications, to the proposed change. Periodic review 8.3(6) A critical service provider must review and revise its business continuity plan from time to time to ensure that the plan continues to provide adequate measures to ensure the continuation or restoration of critical services during and after an event that affects critical services. S.M. 2013, c. 12, s. 7. PART III EMERGENCY RESPONSE Implementation of provincial emergency plan 9(1) When an emergency exists or is imminent or a disaster has occurred or is imminent, the minister or other persons designated in the provincial emergency plan may cause the plan to be implemented. Implementation of local emergency plans 9(2) When, in the opinion of the local authority, an emergency exists or is imminent or a disaster has occurred or is imminent, the local authority or other persons designated in its emergency plans may cause the plans to be implemented. S.M. 2002, c. 26, s. 11; S.M. 2006, c. 9, s. 5. Declaration of a state of emergency 10(1) In the event of a major emergency or disaster the minister may declare a state of emergency in respect to all or any part of the province. Description of emergency and affected area 10(2) A declaration of a state of emergency (a) must describe the major emergency or disaster that is the subject of the declaration; (b) must state whether the declaration applies to all or a part of the province; (c) must, if the declaration applies to a part of the province, describe the affected area; and (d) must, if the duration of the declaration is to be less than 30 days, state its duration. Communication of declaration 10(3) Immediately after the declaration of a state of emergency, the minister shall cause the details of the declaration to be communicated by the most appropriate means to the residents of the affected area. Duration of declaration 10(4) A declaration under subsection (1) is valid for a period of 30 days beginning on the day the declaration is made, unless a shorter period is stated in the declaration in accordance with clause (2)(d). The Lieutenant Governor in Council may, if necessary, extend the duration of a declaration -- with any changes to the geographic area affected by the declaration considered necessary -- for further periods of up to 30 days each, in which case subsections (2) and (3) apply. Statutes and Regulations Act does not apply 10(5) The Statutes and Regulations Act does not apply to a declaration under subsection (1) or to an extension of the duration of a declaration under subsection (4). S.M. 1989-90, c. 90, s. 13; S.M. 2013, c. 12, s. 8; S.M. 2013, c. 39, Sch. A, s. 51. Declaration of a state of local emergency 11(1) In the event of a major emergency or disaster in a municipality or other area within the jurisdiction of a local authority, the local authority may, for the purpose of acquiring one or more of the powers under subsection 12(1), declare a state of local emergency with respect to (a) the entire municipality or other area; or (b) a part of the municipality or other area, if only part of the municipality or other area is affected or likely to be affected by the major emergency or disaster. Mayor or reeve may declare 11(2) Where the major emergency or disaster is within an incorporated city, town, village or a municipality and the local authority is unable to act quickly, the appropriate mayor or reeve may declare a state of local emergency under subsection (1). Duration of declaration 11(2.1) A declaration under subsection (1) or (2) is valid for a period of 30 days beginning on the day the declaration is made, unless a shorter period is stated in the declaration in accordance with clause (3)(d). Description of emergency and affected area 11(3) A declaration of a state of local emergency (a) must describe the major emergency or disaster that is the subject of the declaration; (b) must state whether the declaration applies to all or a part of the municipality or other area within the jurisdiction of the local authority, as the case may be; (c) must, if the declaration applies to a part of the municipality or other area, describe the affected area; and (d) must, if the duration of the declaration is to be less than 30 days, state its duration. Declaration to be communicated to minister 11(3.1) Where a local authority or a mayor or reeve makes a declaration under this section, the local authority or the mayor or reeve, as the case may be, must forthwith communicate the details of the declaration to the minister. Communication of declaration 11(4) Where the local authority declares a state of local emergency under subsection (1) or the mayor or reeve declares a state of local emergency under subsection (2), the local authority or the mayor or reeve, as the case may be, shall cause the details of the declaration to be communicated by the most appropriate means to the residents of the affected area. Extension of declaration 11(5) If, on application by the local authority, the minister is satisfied that the local authority continues to require one or more of the powers under subsection 12(1) to resolve a major emergency or disaster for which a state of local emergency has been declared, the minister may extend the duration of the state of local emergency -- with any changes to the geographic area affected by the declaration that the minister considers necessary -- for further periods of up to 30 days each. Subsections (3), (3.1) and (4) apply, with the necessary changes, to an extension under this subsection. No subsequent declaration for same event 11(5.1) A local authority, or a mayor or reeve acting under subsection (2), must not declare a state of local emergency in relation to a major emergency or disaster for which a state of local emergency has previously been declared. Information to co-ordinator 11(6) Where a state of local emergency has been declared, the local authority must give the co-ordinator any information he or she requests about (a) the need for powers under subsection 12(1) to resolve the major emergency or disaster; and (b) the local authority's response to the major emergency or disaster and its effect on the municipality or other area under the authority's jurisdiction. S.M. 1997, c. 28, s. 6; S.M. 2006, c. 9, s. 6; S.M. 2013, c. 12, s. 9. Emergency powers 12(1) Upon the declaration of, and during a state of emergency or a state of local emergency, the minister may, in respect of the province or any area thereof, or the local authority may, in respect of the municipality or other area within its jurisdiction, or an area thereof, issue an order to any party to do everything necessary to prevent or limit loss of life and damage to property or the environment, including any one or more of the following things: (a) cause emergency plans to be implemented; (b) utilize any real or personal property considered necessary to prevent, combat or alleviate the effects of any emergency or disaster; (c) authorize or require any qualified person to render aid of such type as that person may be qualified to provide; (d) control, permit or prohibit travel to or from any area or on any road, street or highway; (e) cause the evacuation of persons and the removal of livestock and personal property and make arrangements for the adequate care and protection thereof; (f) control or prevent the movement of people and the removal of livestock from any designated area that may have a contaminating disease; (g) authorize the entry into any building, or upon any land without warrant; (h) cause the demolition or removal of any trees, structure or crops in order to prevent, combat or alleviate the effects of an emergency or a disaster; (i) authorize the procurement and distribution of essential resources and the provision of essential services; (i.1) regulate the distribution and availability of essential goods, services and resources; (j) provide for the restoration of essential facilities, the distribution of essential supplies and the maintenance and co- ordination of emergency medical, social and other essential services; (k) expend such sums as are necessary to pay expenses caused by the emergency or disaster. Compliance with evacuation order 12(2) If an evacuation order is made under clause (1)(e), each person within the area that is subject to the evacuation order must leave the area (a) immediately; or (b) if a deadline for evacuation is specified in the evacuation order, by that deadline. Exceptions 12(3) Subsection (2) does not apply to an emergency responder, or other person, acting under the direction of a person designated as an on-site incident commander or site manager by the government or local authority. Evacuation and rescue plan required 12(3.1) An on-site incident commander or site manager mentioned in subsection (3) must not permit a person to remain in an area that is subject to an evacuation order without having a plan for safely evacuating the person in a timely manner and having the means available to carry it out. Business continuity plans and critical services 12(4) In addition to the powers set out in subsection (1), the minister may, during a state of emergency, issue an order to (a) a critical service provider, requiring it to implement its business continuity plan, or any part of its plan, as may be specified in the order; or (b) a critical service provider, or any other person, organization or entity that provides a critical service, requiring it to take the measures specified in the order to prevent (i) danger to life, health or safety, (ii) the destruction or serious deterioration of infrastructure or other property required for the economic well-being of Manitoba or the effective functioning of the government, or (iii) serious damage to the environment. Regulations Act not applicable 12(5) The Regulations Act does not apply to an order made under this section. S.M. 1997, c. 28, s. 7; S.M. 2002, c. 26, s. 12; S.M. 2013, c. 12, s. 10; S.M. 2015, c. 43, s. 13. 12.1 [Renumbered as section 20.1.] Qualifications -- member of assisting force 12.2 Subject to the regulations, a member of an assisting force who holds a licence, certificate or permit respecting his or her professional, trade or other qualifications from a jurisdiction that is a party to an assistance agreement is deemed to be similarly qualified in Manitoba when providing assistance during a state of emergency. S.M. 2005, c. 12, s. 5. Compensation for loss 13 Notwithstanding subsection 18(1), where as a result of any action taken or done under authority of an order made under section 12 a person suffers any loss of any real or personal property, the minister or the local authority, as the case may be, shall compensate the person for the loss in accordance with such guidelines as may be approved by the Lieutenant Governor in Council. S.M. 2006, c. 9, s. 9; S.M. 2013, c. 12, s. 11. Termination of state of emergency 14(1) The minister may terminate a state of emergency with respect to the province or area thereof identified in the declaration of a state of emergency when, in the opinion of the minister, the major emergency or disaster no longer exists, and shall forthwith cause the details of the termination to be communicated by the most appropriate means to the residents of the affected areas. Statutes and Regulations Act does not apply 14(2) The Statutes and Regulations Act does not apply to the termination of a state of emergency under subsection (1). S.M. 1989-90, c. 90, s. 13; S.M. 1990-91, c. 12, s. 7; S.M. 2013, c. 12, s. 12; S.M. 2013, c. 39, Sch. A, s. 51. Termination of a state of local emergency 15(1) When, in the opinion of the local authority, the major emergency or disaster no longer exists in any area of the municipality or other area within the local authority's jurisdiction for which a declaration of a state of local emergency was made, it may terminate the declared state of local emergency, and shall forthwith send a copy of the declaration to the minister and cause the details of the termination to be communicated by the most appropriate means to the residents of the affected area. Minister may terminate 15(2) The minister may terminate a state of local emergency, when, in the opinion of the minister, (a) the major emergency or disaster no longer exists; (b) the state of local emergency was declared in contravention of subsection 11(5.1); (c) the local authority has not satisfactorily provided the information requested by the co-ordinator under subsection 11(6); or (d) the information provided in response to a request made under subsection 11(6) does not demonstrate a need for the local authority to have powers under subsection 12(1) to resolve the major emergency or disaster. Upon terminating the state of local emergency, the minister must cause the details of the termination to be communicated by the most appropriate means to the local authority and residents of the affected area. Statutes and Regulations Act does not apply 15(3) The Statutes and Regulations Act does not apply to the termination of a state of local emergency under subsection (2). S.M. 1989-90, c. 90, s. 13; S.M. 2013, c. 12, s. 13; S.M. 2013, c. 39, Sch. A, s. 51. PART IV DISASTER ASSISTANCE Recovery of expenditures 16 Where any expenditure with respect to an emergency or disaster is made by the government of Manitoba to or for the benefit of a municipality, it may be required to pay to the Minister of Finance the amount thereof or such portion thereof and on such terms as may be specified by the Lieutenant Governor in Council. Disaster assistance for loss 16.1(1) The Emergency Measures Organization may provide disaster assistance to any claimant described in clause 2(3)(d) for loss resulting from a disaster, in accordance with the policy and guidelines for disaster assistance approved by the Lieutenant Governor in Council. Disaster assistance is gratuitous 16.1(2) Any disaster assistance granted under this Act is gratuitous and, subject to subsection 17(6), is not subject to appeal or review in any court of law. S.M. 1997, c. 28, s. 10; S.M. 2002, c. 26, s. 6; S.M. 2013, c. 12, s. 14. Establishment of Disaster Assistance Appeal Board 17(1) The Lieutenant Governor in Council shall appoint a board to be known as the Disaster Assistance Appeal Board consisting of three or more persons. Appointing additional members 17(1.1) Without limiting the generality of subsection (1), the Lieutenant Governor in Council may at any time appoint additional members to the Disaster Assistance Appeal Board to enable it to carry out its duties under this Act, The Water Resources Administration Act and The Red River Floodway Act. Chairperson and vice-chairperson 17(2) The Lieutenant Governor in Council shall appoint one of the persons appointed under subsection (1) as the chairperson of the Disaster Assistance Appeal Board and another as vice-chairperson. Role of the vice-chairperson 17(2.1) The vice-chairperson has the authority of the chairperson if the chairperson is absent or unable to act, or when authorized by the chairperson. Term of office 17(3) The members of the Disaster Assistance Appeal Board shall hold office for such term as may be fixed in the order appointing them and thereafter until their successors are appointed. Remuneration 17(4) The members of the Disaster Assistance Appeal Board who are not civil servants may be paid such remuneration and out-of-pocket expenses as may be authorized by the Lieutenant Governor in Council. Rules of procedure 17(5) The Disaster Assistance Appeal Board may make rules governing its procedure and is responsible to the minister for the performance of its duties. Board may sit in panels 17(5.1) The Disaster Assistance Appeal Board may carry out its duties under this Act, The Water Resources Administration Act and The Red River Floodway Act in panels of not fewer than three members. Chairperson to determine panel membership 17(5.2) The chairperson is to determine which members of the Disaster Assistance Appeal Board are to constitute the panel to hear an appeal under this Act or decide an appeal under The Water Resources Administration Act or The Red River Floodway Act. Decision of panel is a decision of the Board 17(5.3) A decision of a panel about an appeal under this Act, The Water Resources Administration Act or The Red River Floodway Act is the decision of the Disaster Assistance Appeal Board. Disaster assistance appeal 17(6) A claimant may appeal a decision of the Emergency Measures Organization respecting claims for specific losses or expenses for disaster assistance to the Disaster Assistance Appeal Board. Duties of board 17(7) The Disaster Assistance Appeal Board shall (a) set a fee payable by an appellant for the hearing of an appeal; (b) hear appeals from the disposition of claims for disaster assistance by the Emergency Measures Organization; and (c) dispose of an appeal by confirming, varying or setting aside the decision of the Emergency Measures Organization with respect to disaster assistance. No further appeal 17(8) A decision of the Disaster Assistance Appeal Board under clause (7)(c) is not subject to appeal or review in any court of law. Annual report 17(9) Within six months after the end of each fiscal year, the Disaster Assistance Appeal Board shall submit to the minister a report of its activities during that fiscal year. S.M. 1997, c. 28, s. 11; S.M. 2002, c. 26, s. 6; S.M. 2004, c. 18, s. 14; S.M. 2008, c. 28, s. 6; S.M. 2013, c. 12, s. 15. PART V GENERAL PROVISIONS Protection from liability 18(1) No action or proceeding may be brought against any person acting under the authority of this Act, including a member of an assisting force, for anything done, or not done, or for any neglect (a) in the performance or intended performance of a duty under this Act; or (b) in the exercise or intended exercise of a power under this Act; unless the person was acting in bad faith. Prerogative writs not to apply 18(2) No person acting or purporting to act in accordance with the provisions of this Act or the regulations shall be restrained in performing that act or be subject to any proceedings by way of injunction, mandamus, prohibition or certiorari. S.M. 2005, c. 12, s. 6. Apprehension -- failure to comply with emergency evacuation order 18.1(1) If a peace officer reasonably believes that a person has failed to comply with an evacuation order made under section 12, and the person continues to refuse to comply with the order after being requested by the peace officer to evacuate, the peace officer may (a) apprehend the person, without a warrant, for the purpose of taking the person to a place of safety; and (b) take the person, or cause the person to be taken, to a place of safety. Entry into premises -- emergency evacuation order 18.1(2) For greater certainty, where a peace officer reasonably believes that a person who has failed to comply with an evacuation order made under section 12 may be found within any premises, including a dwelling, the peace officer may enter the premises, without a warrant, in order to carry out anything authorized under subsection (1). Reasonable force 18.1(3) A peace officer may use reasonable force to carry out any action authorized under this section. Information that must be provided 18.1(4) A peace officer who apprehends a person under subsection (1) must promptly inform the person of the reason for the apprehension, and advise the person as to the place of safety to which he or she is being taken. A peace officer is not required to inform the person of his or her right to counsel or give the person an opportunity to consult counsel during the period of apprehension provided that the person is released immediately upon being taken to a place of safety. Minimum period of apprehension 18.1(5) A period of apprehension under this section must be no longer than is reasonably required to give effect to the evacuation order by taking the person to a place of safety. The person apprehended must be released immediately upon being taken to a place of safety. S.M. 2013, c. 12, s. 16. Order to pay costs 18.2(1) The co-ordinator may, by order, require a person who was apprehended under section 18.1 to pay the costs incurred by the government of any action taken under that section in relation to the person. Enforcement of order 18.2(2) An order to pay costs may be filed in the Court of Queen's Bench and enforced as if it were an order of the court. S.M. 2013, c. 12, s. 16. Cost recovery by municipality 18.3 All costs that a municipality incurs respecting action taken under section 18.1 in relation to a person are a debt owing by that person to the municipality, and the municipality may collect the debt from the person in the same manner as taxes may be collected. S.M. 2013, c. 12, s. 16. 19 [Repealed] S.M. 2005, c. 17, s. 82. Offence 20(1) A person commits an offence where that person (a) fails to comply with an order made under section 12 by the minister or a local authority; (a.1) interferes with or obstructs the operation or intended operation of, or damages, any emergency infrastructure, whether or not a state of emergency or a state of local emergency has been declared; (b) interferes with or obstructs a person in the exercise of any power or the performance of any duty conferred or imposed by this Act or the regulations; or (c) contravenes this Act or the regulations. Definition 20(1.1) For the purpose of clause (1)(a.1), "emergency infrastructure" means any works, infrastructure or thing -- including water control works as defined in The Water Resources Administration Act -- that is or may be needed to (a) prevent an emergency or disaster from occurring or reduce the likelihood of such an occurrence; or (b) reduce the effects of an emergency or disaster. Arrest without warrant 20(1.2) A peace officer who witnesses a person apparently committing an offence under subsection (1) may arrest the person without a warrant, but only if detaining the person is necessary to (a) establish the person's identity; (b) secure or preserve evidence relating to the offence; or (c) prevent the continuation or repetition of the offence or the commission of another offence. Penalty 20(2) Subject to subsection (3), a person who commits an offence under subsection (1) is liable on summary conviction to imprisonment for a term of not more than one year or a fine of not more than $10,000., or both. Penalty -- failing to comply with evacuation order 20(3) A person who fails to comply with an evacuation order made under section 12 is liable on summary conviction to a fine of not more than $50,000., or imprisonment for a term of not more than one year, or both. S.M. 1997, c. 28, s. 12; S.M. 2006, c. 9, s. 12; S.M. 2013, c. 12, s. 11 and 17. Evidence of declaration or order 20.1 In a proceeding under this Act in which proof is required as to the existence or contents of (a) a declaration of a state of emergency or state of local emergency; or (b) an order made under section 12; Accessibility Disclaimer Copyright Privacy Contact Us a certified or notarized copy of the declaration or order is admissible in evidence as proof of the statements contained in the declaration or order. Proof of the signature of the minister or members of the local authority is not required. S.M. 1997, c. 28, s. 8; S.M. 2006, c. 9, s. 8; S.M. 2013, c. 12, s. 11. Act to prevail 21(1) Where there is a conflict between any provision of this Act and a provision of any other Act of the Legislature, the provision of this Act prevails. Minister's order to prevail 21(2) Where there is a conflict between an order of the minister made under section 12 and (a) an order of a local authority made under section 12; or (b) a provision of, or an order made under, any other Act of the Legislature; the minister's order prevails. S.M. 2002, c. 26, s. 13; S.M. 2006, c. 9, s. 13; S.M. 2013, c. 12, s. 11. Repeal 22 The Emergency Measures Act being chapter E80 of the Continuing Consolidation of the Statutes of Manitoba is repealed. Reference in C.C.S.M. 23 This Act may be referred to as chapter E80 of the Continuing Consolidation of the Statutes of Manitoba. Commencement of Act 24 This Act comes into force on the day it receives the royal assent. Table of Contents Bilingual (PDF) Regulations THE EMERGENCY MEASURES ACT (C.C.S.M. c. E80) Local Authorities Emergency Planning and Preparedness Regulation LOI SUR LES MESURES D'URGENCE (c. E80 de la C.P.L.M.) Règlement sur les plans et les préparatifs d'urgence des autorités locales Regulation 159/2016 Registered December 20, 2016 Règlement 159/2016 Date d'enregistrement : le 20 décembre 2016 TABLE OF CONTENTS Section 1-2 Definitions and application 3 Required standards 4-5 Local emergency response control groups 6-7 Municipal emergency coordinator 8-11 Emergency preparedness programs and emergency plans 12 Review of program and plans 13 Mandatory exercises 14-17 General provisions TABLE DES MATIÈRES Article 1-2 Définitions et champ d'application 3 Normes 4-5 Groupe contrôle de mesures d'urgence locale 6-7 Coordonnateur municipal des mesures d'urgence 8-11 Programmes de préparatifs d'urgence et plans d'urgence 12 Examen du programme et des plans 13 Exercices obligatoires 14-17 Dispositions générales SCHEDULE ANNEXE DEFINITIONS AND APPLICATION DÉFINITIONS ET CHAMP D'APPLICATION Definitions 1 The following definitions apply in this regulation. "Act" means The Emergency Measures Act. (« Loi ») Définitions 1 Les définitions qui suivent s'appliquent au présent règlement. « coordonnateur » Le directeur général de l'Organisation des mesures d'urgence. ("co-ordinator") 1 As of 2018-06-08, this is the most current version available. It is current for the period set out in the footer below. It is the first version and has not been amended. Le texte figurant ci-dessous constitue la codification la plus récente en date du 2018-06-08. Son contenu était à jour pendant la période indiquée en bas de page. Il s'agit de la première version; elle n'a fait l'objet d'aucune modification. Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 EMERGENCY MEASURES E80 -- M.R. 159/2016 "co-ordinator" means the Executive Director of the Emergency Measures Organization. (« coordonnateur ») "hazard and risk assessment" means a hazard and risk assessment prepared by a local authority under section 8. (« évaluation des dangers et des risques ») "local emergency response control group" means a group of persons established by a local authority as a local emergency response control group under clause 8(1)(b) of the Act. (« groupe contrôle de mesures d'urgence locale ») "municipal emergency coordinator" means a person appointed by a local authority under clause 8(1)(c) of the Act. (« coordonnateur municipal des mesures d'urgence ») « coordonnateur municipal des mesures d'urgence » Personne que désigne une autorité locale conformément à l'alinéa 8(1)c) de la Loi. ("municipal emergency coordinator") « évaluation des dangers et des risques » Document d'évaluation des dangers et des risques qu'élabore une autorité locale conformément à l'article 8. ("hazard and risk assessment") « groupe contrôle de mesures d'urgence locale » Groupe de personnes qu'établit une autorité locale à titre de groupe contrôle de mesures d'urgence locale conformément à l'alinéa 8(1)b) de la Loi. ("local emergency response control group") « Loi » La Loi sur les mesures d'urgence. ("Act") Regulation does not apply to federal local authorities 2 This regulation does not apply to a local authority described in clauses (g) to (i) of the definition "local authority" in section 1 of the Act. Non-application 2 Le présent règlement ne s'applique pas aux autorités locales visées aux alinéas g) à i) de la définition d'« autorité locale » figurant à l'article 1 de la Loi. STANDARDS NORMES Required standards 3(1) An emergency preparedness program, emergency plan or business continuity plan that is adopted, reviewed or revised by a local authority after the coming into force of this section must meet one of the following standards: (a) Canadian Standards Association ("CSA") standard Z1600; (b) harmonized National Fire Prevention Association ("NFPA") standard 1600. Normes 3(1) Les programmes de préparatifs d'urgence, les plans d'urgence et les plans de continuité des activités qu'adopte ou que révise une autorité locale après l'entrée en vigueur du présent article doivent être conformes à l'une des normes suivantes : a) la norme Z1600 de l'Association canadienne de normalisation; b) la norme 1600 harmonisée de la National Fire Prevention Association. Version of standard 3(2) For the purpose of subsection (1), a local authority's program or plan must comply with the version of either standard in effect at the time the program or plan was submitted to the coordinator. Version de la norme 3(2) Pour l'application du paragraphe (1), les programmes ou les plans de l'autorité locale doivent être conformes à la norme qui est en vigueur au moment de leur remise au coordonnateur. 2 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 MESURES D'URGENCE E80 -- R.M. 159/2016 Act and regulations prevail 3(3) If there is a conflict between a standard described in this section and the Act or this regulation, the Act or regulation prevails. Incompatibilité 3(3) Les dispositions de la Loi ou les autres dispositions du présent règlement l'emportent sur les normes incompatibles visées au présent article. LOCAL EMERGENCY RESPONSE CONTROL GROUPS GROUPE CONTRÔLE DE MESURES D'URGENCE LOCALE Membership of local emergency response control group 4 Each member of a local emergency response control group must be (a) an individual residing within the jurisdiction of the local authority; or (b) an employee of the local authority. But if, in the opinion of a local authority, there is no member of its local emergency response control group having the qualifications set out in clause (a) or (b) who is willing to be appointed as municipal emergency coordinator, the local authority may appoint a person not described in those clauses as a member of the local emergency response control group to allow that person to be appointed as municipal emergency coordinator. Composition du groupe contrôle de mesures d'urgence locale 4 Les membres d'un groupe contrôle de mesures d'urgence locale sont, selon le cas : a) des particuliers qui résident dans le territoire de l'autorité locale; b) des employés de cette dernière. L'autorité locale qui estime qu'aucun membre du groupe contrôle ne désire être nommé au poste de coordonnateur municipal des mesures d'urgence peut nommer à ce poste une personne ne répondant pas aux critères visés à l'alinéa a) ou b). Cette personne devient d'office membre du groupe contrôle. Responsibilities of local emergency response control group 5 In addition to other duties assigned by a local authority, a local emergency response control group for a local authority must (a) assist the authority's municipal emergency coordinator in preparing and coordinating emergency preparedness programs for the authority; and (b) report to the local authority at least once each calendar year, in the manner required by the local authority, as to its activities in the previous calendar year. Attributions du groupe contrôle de mesures d'urgence locale 5 En plus d'exercer les autres fonctions que lui attribue l'autorité locale, le groupe contrôle de mesures d'urgence locale est chargé : a) d'aider le coordonnateur municipal des mesures d'urgence lors de l'élaboration et de la coordination des programmes de préparatifs d'urgence de l'autorité locale; b) au moins une fois par année civile, de présenter à l'autorité locale un rapport revêtant la forme qu'elle exige et portant sur les activités qu'il a exercées au cours de l'année civile précédente. Insert Date 3 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 EMERGENCY MEASURES E80 -- M.R. 159/2016 MUNICIPAL EMERGENCY COORDINATOR COORDONNATEUR MUNICIPAL DES MESURES D'URGENCE Qualifications of municipal emergency coordinator 6(1) A person appointed as a municipal emergency coordinator must (a) have (i) successfully completed each course listed in the Schedule, or (ii) been approved by the co-ordinator under section 7 as being eligible for appointment as a municipal emergency coordinator; and (b) meet any additional qualifications required by the local authority. Compétences du coordonnateur municipal des mesures d'urgence 6(1) Les personnes nommées à titre de coordonnatrices municipales des mesures d'urgence remplissent la condition suivante : a) elles ont, selon le cas : (i) suivi avec succès la formation indiquée à l'annexe, (ii) été agrées par le coordonnateur en vertu de l'article 7 en vue d'être admissibles à cette nomination; b) elles possèdent toute compétence supplémentaire que l'autorité locale peut exiger. Transitional 6(2) Despite subsection (1) and section 7, a person appointed as a municipal emergency coordinator before the coming into force of this subsection may remain in that position, even if the person has not successfully completed each course listed in the Schedule, provided that the person successfully completes each of those courses before three years after the day this subsection comes into force. Disposition transitoire 6(2) Malgré le paragraphe (1) et l'article 7, toute personne nommée à titre de coordonnatrice municipale des mesures d'urgence avant la date d'entrée en vigueur du présent article peut demeurer en poste bien qu'elle n'ait pas suivi avec succès la formation indiquée à l'annexe. Toutefois, elle doit la suivre avec succès dans les trois ans suivant cette date. Eligibility for appointment as a municipal emergency coordinator 7(1) A person who does not meet the requirements of subclause 6(a)(i), but who wishes to be approved as eligible for appointment as a municipal emergency coordinator, may apply to the co-ordinator in a form and containing the information required by the co-ordinator. Agrément en vue de la nomination au poste de coordonnateur municipal des mesures d'urgence 7(1) Les personnes qui ne remplissent pas la condition visée au sous-alinéa 6a)(i), mais qui veulent se faire agréer en vue d'être nommées à titre de coordonnatrices municipales des mesures d'urgence peuvent présenter une demande d'agrément auprès du coordonnateur revêtant la forme et contenant les renseignements qu'il exige. Co-ordinator may grant approval 7(2) The co-ordinator may, if satisfied after assessing an applicant's knowledge, training and experience that the applicant is suitably qualified, approve the applicant as being eligible for appointment as a municipal emergency coordinator. Agrément accordé par le coordonnateur 7(2) Le coordonnateur peut, s'il est d'avis que l'auteur de la demande possède les connaissances, la formation et l'expérience requises, l'agréer en vue de sa nomination. 4 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 MESURES D'URGENCE E80 -- R.M. 159/2016 Approval may be subject to conditions 7(3) An approval under this section may be subject to any conditions that the co-ordinator considers reasonable. Agrément assorti de conditions 7(3) L'agrément accordé en vertu du présent article peut être assorti des conditions que le coordonnateur estime raisonnables. EMERGENCY PREPAREDNESS PROGRAMS AND EMERGENCY PLANS PROGRAMMES DE PRÉPARATIFS D'URGENCE ET PLANS D'URGENCE Hazard and risk assessments 8 Each local authority must prepare a hazard and risk assessment that identifies all natural and human-made hazards and risks that could reasonably cause, in its geographic area of jurisdiction, (a) loss of life; (b) harm or damage to the safety, health or welfare of people; (c) damage to property or other economic impact; (d) damage to the environment; or (e) an interruption of a critical service. Évaluation des dangers et des risques 8 Chaque autorité locale rédige une évaluation des dangers et des risques faisant état de tous les dangers et risques naturels et d'origine humaine qui pourraient vraisemblablement causer dans son territoire : a) des pertes de vie; b) des atteintes à la sécurité, à la santé ou au bien-être de la population; c) des retombées économiques, notamment des dommages aux biens; d) des dommages à l'environnement; e) une interruption des services indispensables. Emergency preparedness programs -- all hazards 9 Each emergency preparedness program adopted, reviewed or revised by a local authority after the coming into force of this section must (a) assist the local authority to prepare for, respond to, recover from and mitigate any hazard or risk identified in its most recent hazard and risk assessment; (b) include information as to how residents can look after themselves and their families during an emergency or a disaster; and (c) provide for a public awareness campaign alerting residents to existing emergency management tools and where to obtain additional emergency and disaster information. Programmes de préparatifs d'urgence 9 Les programmes de préparatifs d'urgence qu'adopte ou que révise l'autorité locale après l'entrée en vigueur du présent article : a) visent à lui permettre de prévoir les dangers ou les risques répertoriés dans son évaluation la plus récente, d'y faire face, de les minimiser et de prendre des mesures de rétablissement; b) contiennent des renseignements quant à la façon dont les résidants peuvent prendre soin d'eux-mêmes et de leur famille lors d'une situation d'urgence ou d'un sinistre; c) prévoient le lancement d'une campagne de sensibilisation du public visant à informer les résidants des outils de gestion des situations d'urgence à leur disposition et de la façon dont ils peuvent obtenir des renseignements supplémentaires sur les situations d'urgence et les sinistres. Insert Date 5 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 EMERGENCY MEASURES E80 -- M.R. 159/2016 Emergency plan to be part of the emergency preparedness program 10 A local authority's emergency plan is to be part of its emergency preparedness program. Inclusion du plan d'urgence dans le programme de préparatifs d'urgence 10 Le plan d'urgence de l'autorité locale fait partie de son programme de préparatifs d'urgence. Business continuity plan 11 Each emergency preparedness program adopted, reviewed or revised by a local authority after the coming into force of this section must contain a business continuity plan. Plan de continuité des activités 11 Les programmes de préparatifs d'urgence qu'adopte ou que révise l'autorité locale après l'entrée en vigueur du présent article contiennent un plan de continuité des activités. REVIEW OF PROGRAM AND PLANS EXAMEN DU PROGRAMME ET DES PLANS Periodic review of program and plans 12(1) A local authority must review, and where it considers it appropriate, revise (a) its emergency preparedness program and emergency plan at least once each year; and (b) its business continuity plan at least once every two years. Examen périodique du programme et des plans 12(1) L'autorité locale examine et, lorsqu'elle le juge opportun, révise : a) son programme de préparatifs d'urgence et son plan d'urgence au moins une fois par année; b) son plan de continuité des activités au moins une fois tous les deux ans. Exception 12(2) Despite subsection (1), a local authority must review, and where it considers it appropriate, revise, its emergency preparedness program forthwith (a) when directed to do so by the minister; or (b) when the local authority becomes aware of a significant hazard or risk not identified in its most recent hazard and risk assessment. Exception 12(2) Malgré le paragraphe (1), l'autorité locale examine et, lorsqu'elle le juge opportun, révise son programme de préparatifs d'urgence sans délai : a) lorsque le ministre lui ordonne de le faire; b) lorsqu'elle prend connaissance d'un danger ou d'un risque important qui n'est pas répertorié dans son évaluation des dangers et des risques la plus récente. MANDATORY EXERCISES EXERCICES OBLIGATOIRES Definitions 13(1) The following definitions apply in this section. "full-scale exercise" means a role-playing exercise in which a major emergency or a disaster is simulated and personnel or other resources are deployed to simulate actions that would be carried out if the major emergency or disaster was actually occurring. (« exercice à grand déploiement ») Définitions 13(1) Les définitions suivantes s'appliquent au présent article. « exercice à grand déploiement » Exercice de jeux de rôles au cours duquel une situation d'urgence grave ou un sinistre est simulé et des ressources, notamment du personnel, sont déployées comme elles l'auraient été dans le cas d'un événement réel. ("full-scale exercise") 6 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 MESURES D'URGENCE E80 -- R.M. 159/2016 "functional exercise" means a role-playing exercise in which participants carry out actions as if a major emergency or a disaster was actually occurring, but without a major emergency or disaster being simulated and without deployment of personnel or other resources. (« exercice fonctionnel ») "tabletop exercise" means a paper exercise in which participants problem solve a major emergency or a disaster situation among themselves and then discuss it. (« exercice sur table ») « exercice fonctionnel » Exercice de jeux de rôles permettant aux participants de prendre les mesures qu'ils prendraient si une situation d'urgence grave ou un sinistre réel se produisait, mais où la simulation d'un tel événement et le déploiement de ressources, notamment de personnel, n'ont pas lieu. ("functional exercise") « exercice sur table » Exercice sur papier permettant aux participants de résoudre les problèmes liés aux situations d'urgence grave ou aux sinistres et d'en discuter par la suite. ("tabletop exercise") Mandatory tabletop exercises 13(2) A local authority must carry out a tabletop exercise at least once each year, unless an exercise under subsection (3) is carried out in that year. Exercices sur table obligatoires 13(2) L'autorité locale effectue un exercice sur table au moins une fois par année, à moins que l'exercice visé au paragraphe (3) n'ait lieu au cours de l'année en question. Mandatory functional exercises 13(3) A local authority must carry out a functional exercise or a full-scale exercise, that is approved by the co-ordinator as being of sufficient magnitude, at least once every four years. Exercices fonctionnels obligatoires 13(3) L'autorité locale effectue un exercice fonctionnel ou à grand déploiement, jugé suffisamment important par le coordonnateur, au moins une fois tous les quatre ans. Post-event reporting 13(4) Within 90 days after completing an exercise under this section, a local authority must provide a written report on the exercise to the co-ordinator, in the form and containing the information required by the co-ordinator. Rapport 13(4) Dans les 90 jours après avoir complété l'un des exercices visés au présent article, l'autorité locale remet un rapport écrit au coordonnateur relativement à l'exercice et revêtant la forme et contenant les renseignements qu'il exige. GENERAL PROVISIONS DISPOSITIONS GÉNÉRALES Committee and group members must be individuals 14 Each (a) member of a committee established under clause 8(1)(a) of the Act; (b) member of a local emergency response control group; and (c) person appointed as a municipal emergency coordinator under clause 8(1)(c) of the Act; must be an individual. Composition des comités et des groupes 14 Seuls des particuliers peuvent être : a) membres d'un comité constitué en vertu de l'alinéa 8(1)a) de la Loi; b) membres d'un groupe contrôle de mesures d'urgence locale; c) désignés à titre de coordonnateurs municipaux des mesures d'urgence conformément à l'alinéa 8(1)c) de la Loi. Insert Date 7 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 EMERGENCY MEASURES E80 -- M.R. 159/2016 Municipal emergency coordinator for more than one local authority 15 If a person is appointed as the municipal emergency coordinator for more than one local authority, (a) the person must disclose the concurrent appointments in writing to each local authority that has appointed him or her; and (b) each of those local authorities must, after consulting with each other, include in their respective emergency plans a strategy agreed upon by each of the authorities for (i) determining the municipal emergency coordinator's responsibilities and priorities, and (ii) resolving operational conflicts involving the municipal emergency coordinator, in situations where the municipal emergency coordinator has concurrent obligations to more than one local authority. Coordonnateur municipal des mesures d'urgence de plusieurs autorités locales 15 Les conditions suivantes doivent être remplies lorsqu'une personne est nommée coordonnatrice municipale des mesures d'urgence de plusieurs autorités locales : a) la personne communique par écrit, à chaque autorité locale qui l'a nommée, les nominations simultanées; b) dans le cas où la personne assume des obligations multiples, les autorités locales doivent, après s'être consultées, inclure dans leurs plans d'urgence respectifs une stratégie concertée qui vise à : (i) établir les attributions et les priorités de la personne, (ii) résoudre les difficultés résultant des obligations multiples de la personne envers elles. Plans must be in electronic format 16 An emergency plan or business continuity plan submitted (or re-submitted) to the co-ordinator under section 8 or 8.3 of the Act must be in an electronic format satisfactory to the co-ordinator. This requirement also applies to proposed changes submitted under those sections. Plans en format électronique 16 Les plans d'urgence ou les plans de continuité des activités présentés ou présentés de nouveau au coordonnateur au titre de l'article 8 ou 8.3 de la Loi revêtent un format électronique qu'il juge satisfaisant. Cette exigence s'applique également aux projets de modifications remis en vertu de ces dispositions. Mutual aid agreements 17 A mutual aid agreement under clause 8(1)(e) of the Act must (a) be in writing; and (b) be appended to the emergency plan of each local authority that is a party to the agreement. Accord d'entraide 17 Tout accord d'entraide visé à l'alinéa 8(1)e) de la Loi remplit la condition suivante : a) il est fait par écrit; b) il est annexé au plan d'urgence de chaque autorité locale qui est partie à l'accord. 8 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 MESURES D'URGENCE E80 -- R.M. 159/2016 SCHEDULE (Section 6) TABLE OF MINIMUM REQUIRED COURSES FOR MUNICIPAL EMERGENCY COORDINATOR QUALIFICATION NAME OF COURSE METHOD OF DELIVERY AND LENGTH OF COURSE COURSE DESCRIPTION EM200 - Concepts in Emergency Management Classroom delivery with participant guide. 2 days. EM200 is an in-depth study of the requirements of a preparedness program. Topics covered include: hazards, risk and vulnerability assessments and the concept of resilience; emergency planning; crisis communications; exercise programs; discussion-based exercise design and conduct; public education; and, program assessment tools. Case studies and past lessons are used extensively. EM201 - Emergency Plans Classroom delivery with participant guide. 1 day. This course centres on the steps required to develop community, departmental or organization-specific emergency plans. The primary focus is on municipal/community emergency plans and specific hazard plans identified by risk assessments. EOC200 - EOC Operations Classroom delivery with participant guide and exercise materials. 2 days. EOC Operations is the core EMO EOC course aimed at municipal, departmental or agency EOC staff. Course topics include: EOC primary functions and organizational structure; communication links; activation and demobilization guidelines; action planning; staffing considerations; managing operational information; and, worker care. Insert Date 9 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 EMERGENCY MEASURES E80 -- M.R. 159/2016 ANNEXE (article 6) EXIGENCES MINIMALES EN MATIÈRE DE FORMATION -- COORDONNATEUR MUNICIPAL DES MESURES D'URGENCE NOM DU COURS MÉTHODE D'APPRENTISSAGE ET DURÉE DU COURS DESCRIPTION DU COURS EM200 -- Concepts in Emergency Management (concepts de la gestion des urgences) Apprentissage en classe avec guide de participation Deux jours Étude approfondie des éléments essentiels d'un programme de préparatifs d'urgence. Le cours porte notamment sur l'évaluation des dangers, des risques et de la vulnérabilité et le concept de la résilience, la mise sur pied de plans d'urgence, la communication en situation de crise, les programmes d'exercices, la conception et la gestion des exercices fondés sur les discussions, la sensibilisation du public et les outils nécessaires à l'évaluation des programmes. Les études de cas et les leçons antérieures sont beaucoup utilisées. EM201 -- Emergency Plans (plans d'urgence) Apprentissage en classe avec guide de participation Un jour Cours ayant pour objectif de présenter les mesures nécessaires à l'élaboration de plans d'urgence destinés aux localités, aux ministères ou aux entités. Il est axé sur les plans d'urgence visant les municipalités et les collectivités et des plans précis portant sur les dangers répertoriés dans les évaluations des risques. 10 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 MESURES D'URGENCE E80 -- R.M. 159/2016 NOM DU COURS MÉTHODE D'APPRENTISSAGE ET DURÉE DU COURS DESCRIPTION DU COURS EOC200 -- EOC Operations (fonctionnement des centres des opérations d'urgence) Apprentissage en classe avec un guide de participation et des exercices Deux jours Cours fondamental de l'Organisation des mesures d'urgence s'adressant au personnel des centres des opérations d'urgence (COU) des municipalités, des ministères ou des organismes. Il porte notamment sur les fonctions primaires et la structure organisationnelle des COU, les liens de communication, les directives d'activation et de démobilisation, l'établissement de plans d'action, la dotation en personnel, la gestion des informations opérationnelles et l'hygiène du travail. Insert Date 11 Accessed: 2018-06-08 Date de consultation : 2018-06-08 Current from 2016-12-20 to 2018-06-06 À jour du 2016-12-20 au 2018-06-06 Schedule 2 - Draft Municipal Resolution and Draft Resolution (1) Background Information The Emergency Measures Act (EMA), s. 8(1) requires: The EMA defines "emergency preparedness program" and "emergency plan" as follows: - Emergency preparedness program: a program designed to achieve a state of readiness for emergencies and disasters. - Emergency plan: a plan for preparing for, responding to, and recovering from emergencies and disasters. It was intended that the emergency preparedness program would include an emergency response plan (response in this case also includes pre-impact preparedness and recovery of essential services) that would be submitted to the coordinator for approval. Over the years, program and plan elements have tended to merge together in a single document that is arguably more descriptive of a program than an actual response plan, even though it is usually called a plan and contains plan elements. The Local Authorities Emergency Planning and Preparedness Regulation (the Regulation) attempts to clarify key requirements of an emergency preparedness program: (9) Each emergency preparedness program adopted, reviewed or revised by a local authority after coming into force of this section must a) Assist the local authority to prepare for, respond to, recover from and mitigate any hazard or risk identified in its most recent hazard and risk assessment; b) Include information as to how residents can look after themselves and their families during an emergency or disaster; and c) Provide for a public awareness campaign alerting residents to existing emergency management tools and where to obtain additional emergency and disaster information. (10) A local authority's emergency plan is to be part of its emergency preparedness program. (11) Each emergency preparedness program adopted, reviewed, or revised by a local authority after coming into force of this regulation must contain a business continuity plan. A review of other jurisdictions in Canada seems to support the use of a resolution to approve local Emergency Preparedness Programs, and a resolution to approve annual updates of Emergency Plans. Every local authority: (d) shall prepare and adopt emergency preparedness programs and emergency plans and submit them to the coordinator for approval and co-ordination with other emergency preparedness programs and emergency plans. © Napier Emergency Consulting Local authorities should confirm with their solicitor whether a resolution or resolutions is more appropriate. Attached please find a draft resolution. © Napier Emergency Consulting Draft Emergency Preparedness Program Resolution _____________________, Manitoba Municipal Emergency Preparedness Program Resolution Resolution No. _____________ 1. Title 1.1 This resolution shall be known as, and may cited as, the "_____________________ Emergency Preparedness Program Resolution" (Resolution). 2. Purpose 2.1 The purpose of this Resolution is to establish an emergency preparedness program for the _________________________ 3. Authority 3.1 The Emergency Measures Act, C.C.S.M., c. E80, s. 8(1) (EMA) provides [in part] that "every local authority shall prepare and adopt emergency preparedness programs and emergency plans..." which are further prescribed in the Local Authorities Emergency Planning and Preparedness Regulation, 159/2016 (the Regulation). 3.2 The EMA, s. 8(1) further provides that municipal emergency preparedness program and plans must be submitted to the Emergency Measures Organization (EMO) advisor for approval. 3.3 Nothing in this Resolution shall be interpreted to limit the common law or statutory authorities granted to the Mayor or Reeve, or the Mayor or Reeve and Council of the local authority to mitigate, prepare for, respond to or recover from an emergency disaster within the jurisdiction of the local authority. © Napier Emergency Consulting M of Bifrost-Riverton M of Bifrost-Riverton M of Bifrost-Riverton 4. Application 4.1 This Resolution applies to all members of the Council, the Chief Administrative Officer, members of Committees of Council, _____________________ Employees, those whose appear before Council or its Committees, and members of the general public. 4.2 In the event of any conflict between the provisions of the EMA or its Regulation and this Resolution, the Act and its Regulations shall prevail. 5. Definitions 5.1 All words and phrases used in this Resolution shall have the same meaning as defined in the EMA, the Local Authorities Emergency Preparedness Regulation, and The Municipal Act, C.C.S.M. c. M225. 6. Municipal Emergency Preparedness Program 6.1 The ___________________________ of ________________________, hereby adopts and incorporates by reference the provisions of the ___________________________ of the ________________________________. Emergency Preparedness Program, dated ___________________. 6.2 Subject to IEMAI, s. 8(7), Council may approve by Resolution amendments to the Emergency Preparedness Program, dated __________________, including amendments to the Emergency Plan. 6.3 Council may also approve by Resolution: 6.3.1 Appointment of qualified individuals to the position of Municipal Emergency Coordinator and prescribe any additional duties alternation of duties other than those required under the EMA and its Regulation. 6.3.2 Appointment of community members to its Emergency Preparedness Advisory Committee. 6.3.3 Appointment of qualified individuals to its Emergency Response Control Group. 6.3.4 Delegation of authorities that may be lawfully delegated to municipal offices or employee positions or to specific individuals, to facilitate © Napier Emergency Consulting RM of Bifrost-Riverton Reeve and Council Bifrost-Riverton Emergency Preparedness Program Municipality of Bifrost-Riverton - Continuity of local government operations during an emergency or disaster - Restoration of critical municipal services - Adequate authority, including financial authority, to carry out assigned duties under the Incident Command Structure - Acquisition and distribution of necessary resources - Coordination with other levels of government, departments and agencies including appropriate limited to the delegated authority. 6.3.5 Declaration of a state of local emergency (SOLE) under EMA, s. 11 for the geographical territory of the local authority or any portion of that territory, and any orders issued under EMA, s. 12 respecting the exercise of emergency powers under section 6.3.6 Such other Resolutions as may be authorized under the EMA, the Municipal Act or other legislation for the purpose of responding to an apprehended or actual hazard, threat or risk to the community. 7. Effective Date This Resolution shall come into effect on ____________________. (3) Draft Resolution (Emergency Plan) __________________________ of ________________________ Manitoba RESOLUTION Resolution No. __________ MOVED BY ___________________________ SECONDED BY ___________________________ © Napier Emergency Consulting WHEREAS the _______________________ of __________________________ has prepared an Emergency Plan for the ________________________ of ________________________ completed on or about _________________________________, has presented it the Council on ___________________________and advised that it, they, he, or she reasonably believes that the Emergency Plan will meet the requirements of The Emergency Measures Act and the Local Authorities Emergency Planning and Preparedness Regulation and recommends that it be approved and submitted to the Emergency Measures Organization. IT IS THEREFORE RESOLVED that the Emergency Plan be approved and submitted to the Emergency Measures Organization. CARRIED _______ - _______ For Against Certified to be a true and correct copy of a resolution passed at the Regular Meeting of the Council of the ____________________ of ____________________. On ____________________. Per: _____________________________ Signature _____________________________ Name _____________________________ Title © Napier Emergency Consulting Municipal Emergency Coordinator Bifrost-Riverton Municipality Bifrost-Riverton December 2022 o . Schedule 3 - Delegated Authority to Implement the Emergency Plan The following persons have delegated authority from the local authority to implement the Emergency Plan, subject to any limitation set out in the following chart: Name Position Limitation No. (if none, NIL) © Napier Emergency Consulting Limitations (#): 1. Only Upon Approval of the Absence). Deputy (in Reeve/Mayor's 2. After Consultation with MEC and/or Reeve/Mayor Reeve/Mayor Brian Johnson Reeve NIL Jordan Willner CAO #2 Warren Toderan MEC #1 Reeve Reeve © Napier Emergency Consulting Schedule 4 - Municipal Hazard and Vulnerability Assessment The first section of this schedule contains information on the risks, vulnerabilities, and recommended responses for the different hazards. These tables should be filled in for each of the hazards identified as having the potential to cause an emergency within your community. Hazards may be classified as natural, technological, or human-caused based on their perceived origin. Natural: Perceived as being caused by nature. This can include floods, tornadoes, and winter storms. Technological: Perceived as being caused by a loss of control of systems, procedures, industry, or infrastructure. This can include power outages, train derailments, and hazardous material spills. Human-Caused: Perceived as being caused and controlled by a person or people. Examples include terrorism, sabotage, and civil unrest. Floods are a common hazard for many communities in Manitoba. The second section provides a risk assessment tool that can be used to quantify the level of risk associated with each identified hazard. A completed table is shown first as an example. The information from this section can be used to create a risk matrix. © Napier Emergency Consulting Example General Hazard Information EXAMPLE - Flood Likelihood Floods have impacted the town in the past five years including in 2016, 2017, and 2019. Floods are expected to continue to occur if mitigation measures are not taken. Impacts Impacts may include: - Loss of life - Property damage to houses, other buildings, and infrastructure - Evacuation and the need for sheltering - Crop damages and losses - Critical infrastructure disruptions (including electricity, gas, and drinking water) - Erosion Vulnerabilities/ Business Impacts Vulnerabilities may include: - 12 houses located in the floodplain - Electrical system equipment in the floodplain - 3 businesses in the floodplain Recommended Response - Call 9-1-1. - Establish contact with Manitoba Hydro. - Follow directions from public authorities. Additional Notes - Ensure communication between water treatment plant and EOC is established. - Support Water Treatment Plant employee(s) where required. © Napier Emergency Consulting General Hazard Information Table (to be filled out for each individual hazard): Hazard Likelihood Impacts Vulnerabilities/ Business Impacts Recommended Response Additional Notes Severe weather impacts are likely to occur and cause issues for Bifrost-Riverton. The Municipaity has a separate Severe Weather Plan. Loss of life or serious injury. Primarily transportation related accidents. High winds, flying objects heat stroke, dehydration increased risk of fire loss of hydro-electric power, telecommunications Death or serious injury to ratepayers, staff and loss of human services Loss of use of facility +24 hours No contact with off premises staff No contact with 9-1-1 and emergency services delayed emergency service response Shelter in Place have 72 hour emergency kit prepared Call 9-1-1 if emergency assistance required. Refer to the Municipality of Bifrost-Riverton's Severe Weather Contingency Plan. Utilize the plan and the corresponding weather emergency schedule and checklist. Extreme Weather Hazards © Napier Emergency Consulting Hazard Likelihood Impacts Vulnerabilities/ Business Impacts Recommended Response Additional Notes Power failures can cause an evacuation and opening of reception centre due to severe cold in winter and can cause flooding for residents in the area. Loss of use of municipal facilities +24hrs, no contact with off premise staff No contact with 9-1-1 and emergency services or delayed services delayed ability to purchase, order of transport food, medical or other supplies. Unable to access water supply. Electric door locks disbled. Loss of the use of Municipalities facility +24 hours No access to municipal business records or contact with off premise staff. No contact with 9-1-1 and emergency services or delayed emergency service response. Unable to purchase, order or transport supplies Call Manitoba Hydro to report loss of electricity and request updates. Have 72 hour emergency kit prepared Shelter in place if loss of electricity due to inclement weather. Dress appropriately to stay warm or cool. Utilize the Municipal Severe Weather contingency plan Open the Municipal EOC and notify Manitoba EMO Open the Reception center as a warming/cooling shelter. Brief Reeve and Council regularly. Prepare messaging for residents. Power Outage/Electrical Fail © Napier Emergency Consulting Hazard Likelihood Impacts Vulnerabilities/ Business Impacts Recommended Response Additional Notes Bifrost-Riverton is located off of PTH #7 .Trucks carrying dangerous goods travel this hwy every day. The possibility exists for road accidents to happen due to weather speed etc Loss of life, serious injury and illness as well as: Air quality issues Fire/explosion causing evacuation fo the community Environmental damage Business interruptions Loss of power for extended period of time. Death, serious injury and illness to residents, visitors, etc. Disruption of daily routine with the Municipality Loss of use of Municipal facilities, Municipal Office, or possibly hydro electricity. Evacuation of residents. Utilize the Municipal Emergency Plan, open the EOC and staff appropriately. Notify the Reeve and Council. Prepare to open the Reception Centre or Shelter in Place unless public authorities order evacuation. Follow directions of First Responders If threat of fire or explosion, public authorities may require evacuation of area within blast radius. If evacuation-complete roll call or check off for each movement. Provide first aid and protection from outside elements. Dangerous Goods Accidents © Napier Emergency Consulting Hazard Likelihood Impacts Vulnerabilities/ Business Impacts Recommended Response Additional Notes Floods have impacted the municipality frequently. Floods will continue to occur in times of extreme weather, heavy snowfall, and high winds. Impacts may include: Loss of life, Property damage to houses, other buildings and infrastructure, Evacuation and the need for sheltering, Crop damages and losses, Critical infrastructure disruptions including electricity, gas, drinking water, Erosion Vulnerablilites include: Homes located in low lying areas of the community. Electrical system equipment in the floodplain. Vulnerable residents living in areas with limited access/egress. Advise Reeve and Council and prepare messaging to residents. Establish contact with Manitoba EMO, Manitoba Hydro and stakeholders Open EOC and coordinate information with municipal staff and Province. Prepare to open up a reception center and prepare for possible evacuation. Utilize the Municipality of Bifrost-Riverton Emergency Plan Brief Reeve, Council and all stakeholders. Prepare information for release to all residents. Floods © Napier Emergency Consulting Hazard Likelihood Impacts Vulnerabilities/ Business Impacts Recommended Response Additional Notes The Municipality is prepared to deal with the ongoing COVID and severe influenza situation and have a contingency plan. Community wide lock downs. All health protocols must be adhered to. Work from home policy, mask policy. Limited resources (food, gas, sanitizer, etc) Community mental health issues. Vulnerable populations must be cared for. Loss of income for community and area business. Staff shortages due exposure or illness. Quarantine adherence, mask mandates, cleaning requirements. Loss of income from community program disruptions. Mental issues that need to be identified and dealt with. Messaging from Reeve and Council to advise ratepayer, business, visitors and staff on rules and regulations and any changes as they occur. Utilize the information in the pandemic contingency plan. Regular contact withthe Province of Manitoba and Federal Government Health to stay current on information Utilize Pandemic Contingency Plan and follow all health protocols in place for the Province of Manitoba. COVID and/or Influenza © Napier Emergency Consulting Risk Assessment Tool Likelihood Anticipated Impact Anticipated Duration 0 - No Risk 0 - No Disruption 0 - Minimal Risk 1 - Minimal Risk 1 - Minor Disruption 1 - Up to 1 Day 2 - Significant Risk 2 - Moderate Disruption 2 - Up to 1 Week 3 - Prevalent Risk 3 - Full Disruption 3 - More than 1 Week Rating Criteria Hazard Likelihood Anticipated Impact Anticipated Duration Total Score Comments Total Score = Likelihood + Anticipated Impact + Anticipated Duration Extreme Weather 2 2 2 6 Refer to HVA for Weather Power Outaged 2 3 2 7 Refer to HVA for Power Outages Dangerous Goods 1 2 2 5 Refer to HVA for TDG Flooding 3 3 3 9 Refer to HVA for Flooding Pandemic 2 3 3 8 Refer to HVA for Pandemic © Napier Emergency Consulting Schedule 5 - Roles and Responsibilities The purpose of this section is to outline the roles and responsibilities of the key participants, the EOC team, and other municipal departments during an emergency or disaster. Each of these roles/organizations have the common roles of supporting the Incident Commander, forming a portion of the LERCG, developing respite plans, and recording all activities during the emergency. Specific roles during an emergency are detailed in the tables below. Key Roles and Responsibilities Role Responsibilities Reeve/Mayor - Implementing Emergency Plan - Declaring Local State of Emergency - Termination of Local State of Emergency - Advice Manitoba EMO of LSOLE - Authorize Media Releases - Ultimate Decision Maker CAO - Advise Council and Reeve/Mayor on legislation and procedures - Take direction from Reeve/Mayor and Council - Maintain financial and other records pertaining to the emergency MEC - Coordinate the Emergency Operations Centre and manage the Emergency Operations Management Team - Keep Reeve/Mayor and Council and CAO informed of developments as they occur - Request Mutual Aid - Review Media Releases - Activate the Municipal EOC - Coordinate Emergency Response - Initiates call out of the Emergency Operation Management Team - Implement the emergency plan in whole or in part - Advise Reeve and Council of declaration of a SoLE - Prepare post emergency reports - Ensure amendments to the emergency plan are made - Act as EOC Manager Don Emes - MEC © Napier Emergency Consulting First Responders: Fire Representative - Establish Incident Command - in conjunction with RCMP and EMS - Coordinate firefighting/hazardous material operations - Activate fire mutual aid system if required - Assist with evacuation orders RCMP Representative or other Police Agency Representative - Establish Incident Command - in conjunction with Fire and EMS - Provide emergency site security (establish inner and outer perimeter of emergency site - Manage traffic and crowd control - Set up temporary morgue if necessary - Advise medical examiner EMS Representative - Establish Incident Command - in conjunction with Fire and RCMP - Provide first aid on site - Initiate health mutual aid if necessary Municipality of Bifrost-Rivert 204-642-2303 © Napier Emergency Consulting EOC Team Roles and Responsibilities EOC Team Member Responsibilities Municipal Emergency Coordinator (MEC) - Coordinate the Emergency Operations Centre Management Team - Keep Reeve/Mayor and Council and CAO informed of developments as they occur - Request Mutual Aid as directed - Review media releases - Activate the municipal EOC - Coordinate Emergency response - Initiates call out of the Emergency Operation Management Team - Implement the emergency plan in whole or in part - Advise Reeve/Mayor and Council of decoration of a SoLE - Prepare post emergency reports - Ensure amendments to the emergency plan are made - Act as EOC Manager Public Information Officer (PIO) - Develop timely media releases concerning the emergency for release to media outlets (radio, television, newspapers, social media), pending approval from the CAO, Reeve/Mayor, MEC - Deliver media briefings or brief the community's official spokesperson - Establish media facilities - Monitor the media for possible errors being reported - Establish a means of informing evacuees of the activities undertaken in their community - Maintain a media resources contact list - Ensure coordination of media relations between Site and EOC - Log all actions and decisions Scribe - Keep logs and records of all events within the EOC - Ensure information is recorded and shared with the MEC. - Other duties as required and assigned by the MEC. Communications Manager - Establish necessary communications from the EOC and the emergency site - If necessary, request additional telephones for EOC and/or emergency site © Napier Emergency Consulting - Arrange for additional communication equipment (e.g. Radio, cell phones & chargers, etc.) and operator for volunteer organizations - Log all actions and decisions Emergency Social Services Manager - Maintain evacuation and reception resource lists - Coordinate and develop evacuation and reception arrangement with neighboring municipalities - Manage food, lodging, personal services, clothing, registration, inquiry and medical services - Assist reception communities as needed - Provide information to evacuees concerning state of affairs of the evacuated community and expected re-entry (if known) - Log all actions and decisions Facility Manager - Assist Emergency Social Services Manager if required - Log all actions and decisions Public Works Manager - Ensure resources are available when requested. (i.e. equipment, barricades, supplies, construction companies, and contractors). - Coordinate purchases, rentals, leases of equipment and maintain records of same. - Assists in the disconnecting of utilities - water, sewer, hydro, gas, telephones etc. - Restore essential services. - Log all actions and decisions. - Other duties as required Security Coordinator - Coordinate security at the Emergency Operations Centre to ensure only authorized personnel enter the facility. - Check that all EOC personnel are wearing nametags before entering EOC - Coordinate with the local policing authorities to ensure sufficient security is in place at the scene of the disaster. - Log all actions and decisions. - Other duties as required. © Napier Emergency Consulting Transportation Manager (not for Evacuation procedure) - Maintain a transportation resource list of various vehicles - Coordinate the transportation of personnel and materials - Determine gasoline and diesel requirements for the emergency - Log all actions and decisions Volunteer Coordinator - Arrange for volunteers as requested. - Maintain a list of volunteers for various purposes. - Ensure the needs of volunteers are met, i.e. transportation, feeding, respite, etc. - Logs all actions and decisions - Other duties as required RCMP or other Police Agency Representative - Provide emergency site security - establish inner and outer perimeter of emergency site - Manage traffic and crowd control - Coordinate evacuation - Set up temporary morgue if necessary - Advise medical examiner in the event of a fatality - Establish Incident Command - Log all actions and decisions Fire Chief or Designated Representative - Establish Incident Command - Provide first aid on site - Initiate health mutual aid if necessary - Log all actions and decisions © Napier Emergency Consulting Other Roles and Responsibilities Department Specific Roles Public Works and Transportation - Direct transportation resources and arrange transportation as required or requested. - Ensure relevant resources are available upon request (equipment, construction, supplies, contractors, etc.) - Determine fuel resource requirements and ensure these resources are available. - Assist in the disconnection of utilities where applicable. - Restore essential services. Water and Wastewater Management - Assist in the disconnection of water and sewer utilities. - Restore essential services where applicable. Essential Social Services - Activate emergency social services plan. - Ensure reception centre is set-up. - Assist the communities receiving evacuees in whatever way possible. Communications and Public Relations - Ensure that secure communications (including two-way radio link) are established between EOC and emergency site. - If required, establish relationship with relevant organizations (i.e., Bell MTS) to aid in receiving emergency communication requests. - Develop regular reports for the public and arrange to have these disseminated through the media in a variety of mediums. - Monitor media dissemination efforts to ensure false information or errors surrounding the emergency are not being perpetuated. Volunteers - Where requested, support the efforts demanded by other municipal departments responding to the emergency. - Contact other volunteer resources. - Staff the information centre, requesting additional resources where required. 204-642-7909 204-641-1044 © Napier Emergency Consulting Schedule 6 - Emergency Operations Centre Procedure for Activating Municipal EOC and/or Emergency Plan This section provides information on the decision to activate the EOC and/or Emergency Plan, the notification fan-out procedure, EOC floor plans, and EOC kits. Decision to Activate the EOC or Emergency Plan: In the event of an emergency this Emergency Plan can be implemented without declaring a State of Local Emergency. Implementation of the plan may be done by the Council and/or Reeve/Mayor, the CAO, the Municipal Emergency Coordinator, or emergency services personnel. The MEC/CAO must be consulted prior to activating the EOC or utilizing the Emergency Plan. Implementation may be based on the following criteria: Notification Fan-Out: Initiate a fan-out from your call list. This may include your EOC Team, Elected Officials, Manitoba EMO, Police, Non-government organizations, etc. - In anticipation of an event - A state of emergency is/will be declared (may be declared by Province) - Resource needs are beyond local capabilities - Situation affects ability to manage municipality - The emergency is of a long duration - Multiple agencies or jurisdictions are involved - Neighbouring municipalities have an event and/or mutual aid may required - Unique or emerging problem(s) may require policy decisions Note: In any emergency, call the Manitoba EMO Duty Officer at 945-5555, which will in turn, notify provincial departments and/or federal departments. © Napier Emergency Consulting The diagram below is a general model of the emergency fan-out. Municipal Notification Fan-Out: When a call is received notifying MEC/CAO or Municipal office of an emergency, the following steps will be taken: - MEC to notify CAO with updated information - Upon approval by the CAO, MEC to activate fan-out calls to Emergency Management team via telephone, text, email or any other method necessary. - If necessary activate the Emergency Operations Centre by utilizing Emergency Plan EOC section for set-up - Update EOC staff on what is known of the incident, also brief EOC staff on shift schedules, security etc, as per emergency plan protocols. - Get update from Incident Site Commander and share any changes with EOC staff. - Prepare information for CAO to share with Mayor and Council. - Ensure all staff have EOC plan and EOC kits to work with. - Start a planning cycle. - Prepare briefing notes for CAO and Council. - Start meeting schedules with CAO and Council. - Brief EOC staff on a regular basis as information is updated - Ensure Manitoba EMO is notified of the event. Should a State of Local Emergency be declared, ensure resolution and copy of the SoLE be forwarded to EMO. © Napier Emergency Consulting EOC Floor Plans: If the EOC is not already set up, then set up will need to be done following the EOC floor plans. The plans inserted below are for each of the municipality's designated EOCs (the primary, secondary and tertiary if applicable). Primary EOC Floor Plan © Napier Emergency Consulting Secondary EOC Floor Plan © Napier Emergency Consulting EOC Kits All kits to contain: - Notebook, - Pencil/Pens, - ID Tag & Lanyard - Binder with information specific to that position Checklists for position-specific information are included below: Position Binder Section Binder Contents MEC 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. Activities Check List Schedule 11 - Awareness Activities Checklist 5. Action Plan See Appendix 6. SoLE Schedule 13 - Declaring a State of Local Emergency 7. Evacuations Schedule 14 - Evacuation and Shelter in Place 8. Public Information and Alerting Schedule 12 - Public Information and Alerting 9. Log Sheets Log Sheets Position Binder Section Binder Contents PIO 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. Activities Check List Schedule 11 - Awareness Activities Checklist 5. Public Information and Alerting Schedule 12 - Public Information and Alerting 6. SoLE Schedule 13 - Declaring a State of Local Emergency 7. Evacuations Schedule 14 - Evacuation and Shelter in Place 8. Log Sheets Log Sheets Position Binder Section Binder Contents Communications 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. Activities Check List Schedule 11 - Awareness Activities Checklist 5. Public Information and Alerting Schedule 12 - Public Information and Alerting 6. SoLE Schedule 13 - Declaring a State of Local Emergency © Napier Emergency Consulting Communications 7. Evacuations Schedule 14 - Evacuation and Shelter in Place 8. Log Sheets Log Sheets Position Binder Section Binder Contents Social Services 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. Reception Centre Schedule 7 - Reception Centre 5. SoLE Schedule 13 - Declaring a State of Local Emergency 6. Evacuations Schedule 14 - Evacuation and Shelter in Place 7. Log Sheets Log Sheets Position Binder Section Binder Contents Transportation 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. Reception Centre Schedule 7 - Reception Centre 5. SoLE Schedule 13 - Declaring a State of Local Emergency 6. Evacuations Schedule 14 - Evacuation and Shelter in Place 7. Log Sheets Log Sheets Position Binder Section Binder Contents Scribe 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. SoLE Schedule 13 - Declaring a State of Local Emergency 5. Evacuations Schedule 14 - Evacuation and Shelter in Place 6. Log Sheets Log Sheets Position Binder Section Binder Contents Public Works 1. EOC Schedule 6 - Emergency Operations Centre 2. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 3. Contacts Schedule 10 - Key Contacts 4. SoLE Schedule 13 - Declaring a State of Local Emergency 5. Evacuations Schedule 14 - Evacuation and Shelter in Place 6. Log Sheets Log Sheets Position Binder Section Binder Contents 7. EOC Schedule 6 - Emergency Operations Centre 8. Roles & Responsibilities Schedule 5 - Roles and Responsibilities 9. Contacts Schedule 10 - Key Contacts © Napier Emergency Consulting Security 10. SoLE Schedule 13 - Declaring a State of Local Emergency 11. Log Sheets Log Sheets EOC Locations: EOC Location Names Civic Addresses Wi-Fi Passwords Keyholder Names Keyholder Contact Primary 1. 2. 3. 1. 2. 3. Secondary 1. 2. 3. 1. 2. 3. Tertiary (if applicable) 1. 2. 3. 1. 2. 3. EOC Parking, Accessibility and Limitations: EOC Parking Spots Available Parking Access Comments Wheelchair Accessible Additional Access Information or Limitations Primary Secondary Tertiary (if applicable) Arborg Bifrost Fire Hall 11088 River Road N/A Leroy Loewen Jeff Pearce 204-494-0120 204-641-0502 New Horizon 55+ Centre Gimli 17 N Colonization Rd N/A CAO Don Emes 204-642-6650 204-641-1044 Ample parking in lot and on street No desginated handicap parking spots Yes Alarm Code access from keyholder Parking on street On front street Yes Alarm Code access from keyholder EOC Equipment EOC Equipment in EOC Telecommunications in EOC Required Equipment in Other Locations Location of Other Equipment Primary Secondary Tertiary (if applicable) Telephones, desks, chairs, whiteboards, projector Landlines, cell phones, radios None Municipal office or Fire Hall Telephones, desks, chairs, whiteboards, security Landlines, cell phones, radios None RM office or Fire Hall © Napier Emergency Consulting Schedule 7 - Reception Centre and Pet Reception Centre This section provides information on reception centres and includes information on the designated reception centre facilities, a guideline for Emergency Social Services Managers, a guideline for the Reception Centre Security Supervisor, and a pet care plan. Reception Centre Facilities: Reception Centres must be located a safe distance from the emergency/disaster site. They should also meet public health requirements. The table below displays information on the municipality's reception centres. Reception Centre #1 Reception Centre #2 Location Address Wi-Fi Password Key Holders 1. 2. 3. 1. 2. 3. Contact Info for Key Holders 1. 2. 3. 1. 2. 3. Contact Info for Reception Centre Accessibility Parking Telephone/Internet Equipment Kitchen Washrooms Other Comments Arborg Bifrost Community Centre New Horizons Hall, Gimli 409 Recreation Centre 17 N Colonization Rd, Gimli No password Get from cardholder Contact key holders for access to building Contact key holders for access to building Front Door Access Front Door Access Ample parking on street and in lot Ample parking in lot No password Yes, internet passwords from keyholder tables, chairs tables, chairs full kitchen full kitchen yes yes Facility is wheelchair accessible Facility is wheelchair accessible Tom Chwaliboga Scott Votour New Horizons Office Don Emes - MEC 204-641-0512 204-642-2303 204-389-5126 204-641-1044 © Napier Emergency Consulting Emergency Social Services Manager Guideline Overview What is Emergency Social Services (ESS)? - Provides services to preserve the well-being of people affected by emergency or disaster. - Provides temporary assistance until regular pre-disaster social services resume operations or until other resources are available. - ESS may be provided for incidents ranging from a family house fire to a mass evacuation. Key Roles and Responsibilities Role Responsibilities Emergency Social Services Manager (ESS) - Develop and maintain evacuation and reception resources lists. - Coordinate and develop evacuation and reception arrangements with neighboring municipalities. - Manage food, lodging personal services, clothing, registration, inquiry and medical services. - Assist reception communities in whatever way possible. - Provide information to evacuees concerning state of affairs of the evacuated community and expected re-entry if known. - Log all actions and decisions. Facility Manager - Under direction of ESS Manager. - Designates facilities and sets up facilities for food, accommodation, registration and inquiry, personal services and clothing. - Sets up and designates space for reception centre. - Identify facility scheduling issues. - Assist reception communities in whatever way possible. - Log all actions and decisions. © Napier Emergency Consulting ESS Activation: 1. Establish communication with immediate supervisor (EOC Manager/MEC) to obtain latest briefing. 2. Establish communication with Facility Manager. 3. Determine resource needs, such as people, equipment, phones, checklist copies and other reference documents. 4. Obtain supplies, equipment and any required forms. 5. Determine appropriate level of activation based on known situation. 6. Ensure that the appropriate personnel for the initial activation of the Reception Centre are called out. 7. Ensure that facility is inspected for safety hazards and that any safety issues are promptly rectified. 8. Assign a person to answer incoming telephone calls to the Reception Centre. 9. Take notes during the briefings to list the actions taken during the shift in the position log. A scribe can be appointed for this function. 10. Create and post a chart with names of people responsible for the required functions 11. Ensure workstations are designated and set up. 12. Ensure that internal and external communication links are operational (e.g., cell phones, handheld radios etc.). 13. Conduct an initial briefing for Reception Centre staff before the centre is opened to evacuees. 14. Schedule the initial Action Planning meeting. 15. Advise EOC Manager and Reception Centre staff that the Reception Centre is able to receive evacuees. Six Essential Emergency Social Services The six essential emergency social services are: 1. Reception Centre Service 2. Emergency Clothing Service 3. Emergency Lodging Service 4. Emergency Food Service 5. Personal Service 6. Registration of Evacuees © Napier Emergency Consulting 1. Reception Centre Service: Sets up and operates Reception Centres. A one-stop service site, where evacuees are received in and which the Emergency Social Services are provided. NOTE: The Red Cross provides set-up guidelines for Reception Centres. Contact Information Red Cross - Winnipeg and Northeast 1111 Portage Ave, Winnipeg MB, R3G 0S8 Manitoba Branch Tel: (204) 982-7330 or 1 (866) 685-4250 Fax: (204) 942-8367 Email: [email protected] Disaster Management Planning and Response Associate Canada Red Cross - Manitoba Region Mennonite Central Committee Canada 134 Plaza Dr., Winnipeg, MB R3T 5K9 Office: 1-204-261-6381 Toll Free: 1-888-622-6337 Fax: 1-204-269-98755 [email protected] The reception centre serves as a one stop facility for ESS. Some of the services that may be offered at a reception centre include: - Registration and inquiry - Food Services - Lodging Services - Clothing Services - Personal Services - Other services supporting the response. In addition, a reception centre also offers: - A safe secure place where people can take refuge. - Trained staff and pre-planned services bring a sense of order to the chaos. - A place where people can catch their breath, regroup and figure out what to do next. - A place where families can get together with relatives, friends, neighbors, etc. if waiting for news of loved ones. (An alternative family centre may be set up.) Key Considerations in Choosing a Reception Centre: - If possible, identify 2 sites in your plan for a Reception Centre. - You want to ensure that they are far away from the "hot" zone of the event. - The Reception Centre may be located in your community and then another if needed at the host community. Position currently vacant 1111 Portage Ave, Winnipeg, MB. Tel: (204) 982-7330 © Napier Emergency Consulting - If schools are an option, high schools are preferred over elementary schools because the resources in an elementary school are set up for little children. 2. Emergency Clothing Service - Supplies clothing or emergency covering until regular sources of supply are available. - In Manitoba, the Salvation Army, the Mennonite Central Committee and the Red Cross can assist with this service. - Make arrangements with Thrift Stores in your area. 3. Emergency Lodging Service This covers the arrangement of safe, temporary lodging for homeless or evacuated people. The Province or House Insurance may help to pay for this. This may include: - Staying with family and friends - Hotel - Congregate shelter o Congregate Shelters are designed to provide as quickly as possible, safe, temporary lodging to persons in need of this service in a disaster or emergency. o Normally these are considered as a last resort, however over the past few years we are seeing congregates more and more being planned (if community is isolated; best option to stay in area). If congregate facilities may be required, then the Provincial ESS and Red Cross can come to your community to develop your congregate plans. You need to think of the following items: - Identify two locations in your community that could be used as a congregate facility. - Estimate the number of supplies that you may require. This may include items such as: o Cots o Blankets o Pillows o Towels o Face Cloths 4. Emergency Food Services Provides food or meals to those persons without food preparation facilities. Food Service Options: - May only require snacks and coffee/tea - Nearby restaurants - Salvation Army - Restaurant donations - Catered meals - Meals prepared at centre (food handlers' course) © Napier Emergency Consulting 5. Personal Services Provides the initial reception of disaster survivors or evacuees arriving at Reception Centres and may include: - ID vests for CSS Personnel. - Meet and greet (over and above registration). - Public Information (not media; info on the incident and what they need to do). - Temporary care for unattended children (entertainment) and dependent elderly. - Pet Care - Refer to the Pet Plan. 6. Registration of Evacuees This service is responsible for: - Assisting in locating missing persons or separated family members to maintain and accurate list of who is in the facility. - Determining feeding and sleeping needs. - Determining any special requirements, such as health needs and persons requiring special care. - Determining general supply needs. - Providing data for possible post-evacuation services. o Inquiry Services:  Assists in reuniting families and collects information and answers inquiries regarding the condition and whereabouts of missing persons.  In Manitoba, Family Services and the Red Cross may assist with this service.  Evacuation Forms are available at - http://www.gov.mb.ca/emo/response/index.html Role of Manitoba Family Services (Financial Assistance) - Director of Emergency Social Services - ESS Coordination in each region with a team of staff they can activate to assist. - Case by case assistance  Requirements for municipalities to arrange for the provision of ESS for the first 72 hours.  Engage EMO and Provincial ESS for assistance and/or resources.  For further information on specific case assistance, please contact: ESS Duty Officer 204-232-6471 © Napier Emergency Consulting ESS Volunteer/Partner Agencies a. Salvation Army b. St. John's Ambulance c. Mennonite Disaster Services d. Canadian Red Cross ESS Partner Organizations a. Health Authority b. Manitoba Agriculture c. Manitoba Infrastructure (EMO) d. Manitoba Red Cross (First Nations) e. Local Businesses Facility Layout Considerations a. Recreation area for children. b. Information area closest to exit. c. Psycho-Social - Private area. d. First Aid Room with running water. e. Rest area with food and drink. ESS Planning Considerations a. Have enough ESS trained volunteers and staff. b. Include ESS in your exercises. c. Designate an ESS Lead to coordinate from your EOC. d. Identify the resources and capabilities of NGO's and potential host communities. e. Be prepared to send municipal representative to work with Family Services (MB) or host community. f. Be able to provide evacuation info to partners and Host Community (maps, description of evacuated area, number of evacuees, special requirements, etc.). ESS Deactivation Phase - Authorize Reception Centre demobilization of Sections, Branches, and/or Units when they are no longer required. - Identify and complete any open actions still pending. - Ensure that all required forms, reports and other documentation are completed prior to demobilization. - Deactivate assigned position and close logs when authorized by the ESS Director. - Ensure the clean-up of all work areas before leaving. © Napier Emergency Consulting - Arrange for building review with Facility Manager. - Sign out with EOC Manager and Facility Manager. - Leave a forwarding number. - Complete Task Report form and forward to EOC Manger. - Be prepared to provide input to any post event processes (e.g., debriefs, reports etc.). © Napier Emergency Consulting Reception Centre Security Supervisor Guideline Reports to: Emergency Social Services Manager (ESSM) Title: Security Supervisor Responsibilities: - Ensure security of individuals at the Reception Centre. - Ensure measures are taken to secure the Reception Centre from access by unauthorized individuals. - Work with the Facility Supervisor to ensure that parking and traffic flow concerns are addressed. - Determine and request any professional Security Services at the Reception Centre through the EOC. Activation Phase: 1. Check in with Emergency Social Services Manager. Obtain identification. 2. Report to ESSM and obtain current status and specific instructions. 3. Establish workspace. 4. Determine resource needs, such as people, equipment, phones, checklist copies, and other reference documents. Notify ESSM. 5. Obtain equipment, supplies and required forms. 6. Establish and maintain a position log to list the actions taken during the shift. 7. Ensure all persons working in the traffic areas (roads, parking lots) wear WCB compliant high visibility vests at all times. Operational Phases: 1. Maintain communication with ESSM. 2. Maintain position log in chronological order describing actions taken during the shift. 3. In conjunction with the ESSM, and after receiving approval from EOC, arrange service contracts with private security companies to ensure that security is maintained throughout the event. 4. Brief and assign Security personnel. 5. Depending on the size of the event and the facility to be utilized, work closely with the Facility Manager to establish security requirements. 6. Respond to requests from Reception Centre personnel for assistance reports of possible breaches of security. 7. Develop and maintain patrol schedules for personnel security personnel. 8. Record and or investigate all reports of a security nature. 9. Attend briefings as requested. © Napier Emergency Consulting 10. Provide status report information to ESSM prior to management team meetings. 11. Prepare shift schedules as needed. 12. Assist, support and provide direction to workers. 13. Monitor Unit personnel to ensure appropriate worker care is implemented. 14. Brief replacement for the next shift and identify outstanding action items or issues. Deactivation Phase: 1. Complete all required forms, reports, and other documentation. 2. All forms should be submitted to the ESSM, as appropriate, prior to departure. 3. Deactivate assigned position and close logs when authorized by the ESSM. 4. Submit a list to the ESSM, for delivery to the appropriate section, of the following: - Status of all borrowed equipment - All ESS equipment and supplies needing restocking - Names of personnel and hours worked 5. Clean up work area before leaving. 6. Sign out with Volunteer/Staff Management Coordinator. 7. Leave a forwarding number. 8. Access critical incident stress debriefing as needed. 9. Be prepared to contribute to any post event processes (e.g., debriefs, reports etc.). © Napier Emergency Consulting Pet Evacuation Plan In the event of an emergency or disaster causing our residents to have to evacuate, pet care will be established. The pet evacuation centre will be housed in an area adjacent to our community Reception Centre or its alternate location both identified in our emergency plan. The exact location will be determined at the time of the evacuation and shared with our residents via social media, municipal web page and other appropriate means. As a member of Manitoba Association of Municipal Emergency Coordinators (MAMEC) our community has access to portable evacuation centres, kennels, and other equipment necessary for pet care. The equipment is easily and quickly accessible.. Accessing MAMEC Equipment: The contact information to utilize the equipment is: Suggested email message: We request the use of MAMEC tents, kennels, tables and chairs to establish a pet evacuation centre for the . We will have our public works department pick up the equipment from the Village of Ste. Pierre Jolys' municipal yard. Our contact information including a phone number is: , The following information will be required from evacuees bringing pets to the reception centre and will distributed to evacuating residents: All Evacuated Pets to have (1 each): Collar _ Leash Medication (if req'd) Carrier _ Food Dish ___ Any Other Special Needs Copy of License _ Health Records Food for 1 week _ Muzzle (if required) All items should be labeled with resident's name and address and the pet's name. Health records should include proof of vaccination against all diseases as recommended by your vet. Pet owners should be aware that failure to produce proof of vaccination might result in your pet being turned away from the animal shelter. Pets are rarely permitted (guide dogs excepted) in human shelters. [email protected] Municipality of Bifrost-Riverton Warren Toderan, MEC 204-642-3331 © Napier Emergency Consulting This information will be shared by our Public Information Officer and placed on our community website when an evacuation has been ordered. The accepts domesticated household pets that are traditionally kept in the home for pleasure rather than for commercial purposes. These include dogs, cats, hamsters/guinea pigs in cages, and small domestic birds such as budgies. All animals must have proof of vaccinations prior to be registered. Service Animals Service Animals will be allowed into the Reception Centre general population area but must meet the following criteria: Staff requirements for managing Pet Reception Centres: The pet reception centre falls under our Reception Centre Management plan, these staff are responsible to the Reception Centre Manager. The staffing needs will be based upon the number of animals in care and actual numbers will be decided upon when the plan is activated. As a general criterion we will staff to: - 4 individuals per shift to manage registration of pets, feeding, and care and control, - Shift schedule to be managed by the Reception Centre Manager but shift will not exceed 12 hours in length, - Respite will be in place for all staff and schedule will include time off after a maximum of 3 consecutive 12-hour shifts. - Staff will undergo general reception centre training with a walk through of the pet shelters for set-up, Service animal means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition. The work or tasks performed by a service animal must be directly related to the handler´s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. RM of Bifrost-Riverton © Napier Emergency Consulting - Staff will be aware of pet care plan, inclusive of domestic animal criteria and pet care policy on vaccination and individual requirements. Any and all issues arising at the pet reception centre will be reported to the Reception Centre Manager for a response. Community Name SCHEDULE 8 Municipality or Organization Date of Agreement Description of Services to be Provided Riverton-Bifrost Fire Dept. Februray 2021 North East Interlake Mutual Aid District (Gimli, Armstrong, Fisher, Arborg, Winnipeg Beach, Coldwell, West Interlake, Grahamdale) - Fire department equipment and personeel Arborg-Bifrost Fire & Emergency Services February 2021 North East Interlake Mutual Aid District (Gimli, Armstrong, Fisher, Arborg, Winnipeg Beach, Coldwell, West Interlake, Grahamdale)- Fire department equipment and personeel Mutual Aid Memorandum of Understanding PLATE IN SERVICE LOCATION FTF 281 Yes Riverton KBZ 165 Yes Riverton CGX 787 Yes Riverton CHR 768 Yes Arborg CGX 788 Yes Arborg CGP 395 Yes Arborg KST 429 Yes Arborg Yes Riverton Yes Arborg Yes Arborg Yes Arborg Yes Arborg Yes Arborg No Arborg Yes Arborg Yes Arborg CGC 937 Yes Riverton Yes Riverton Yes Arborg Yes Arborg Yes Arborg 945V4 Yes Riverton W069H Yes Riverton 944V4 Yes Riverton Yes Riverton Yes Riverton N451P Yes Arborg 983CS Yes Arborg Yes Arborg Yes Arborg 329GU Yes Arborg Yes Arborg Yes Arborg Yes Arborg CGX 786 Yes Riverton EHH 384 Yes Riverton CGX 785 Yes Riverton BAB 572 Yes Riverton CJR 993 Yes Riverton Schedule 9 - Key Equipment List UNIT # RBFD RBFD Bifrost-Rivert RBFD Bifrost-Rivert Bifrost-Rivert 2007 Freightliner M2-112 Tanker (4200gal) 1FVHC5DE17HY30659 1FDJS35F4SHB41166 RBFD 1989 International Tanker (2000gal) 1HTLDZZN9CH651610 RBFD 1987 Chevy Crew Pickup Truck 1GCHV33K4H5156979 RBFD 1995 Ford E350 Equipment Van 2B925TT3081001495 Bifrost-Rivert 2010 Hotsy Steamer (in cube van) 11105570-162440 Bifrost-Rivert 2015 Load Trail 22' Flatdeck Trailer 4ZEDK2227F1079512 Bifrost-Rivert 2010 Hotsy Steamer 11105350-162129 Bifrost-Rivert 2008 EZ Load Triple Axle Flatdeck Trailer 2FZACHDC26AW88615 Bifrost-Rivert 2 x 2" Water Pump 2018 PJ Utility Trailer 3CVU71218J2573811 Bifrost-Rivert 2 x 4" Water Pump Bifrost-Rivert 2 x 3" Water Pump 2006 Sterling Pumper Truck EBEC 1019187 2020 Sandbagger LLC M-3 1622 Bifrost-Rivert 5 x 16" PTO Pump 2013 Kubota RTV1140 Tracked A5KD1HDAJDG025457 RBFD 2015 Stronghaul 16' Flatdeck Trailer 2DBUAT9K7F1000817 Bifrost-Rivert 2000 John Deere Gator W00TURF007004 Bifrost-Rivert 2011 Hotsy 1075BE Steamer 11105660-100641 Bifrost-Rivert 2018 Honda EG5000CL Generator Bifrost-Rivert 1996 Mack RB688 Tandem Dump 1M2AM08C4TM003516 Bifrost-Rivert 2020 Generac Mobile Light Tower/Generator MLT413005066606 RBFD 2020 Wacker Neuson Light Tower/Generator LTV8KWNCLTV03CPUM00399 Bifrost-Rivert 1997 John Deere 850C Dozer T0850CX827461 1FF210GXEFD523102 2014 New Holland TV6070 Tractor RVS141211 Bifrost-Rivert 2015 John Deere Loader 524K 1DW524KZJFD669057 1GCVKREC3E2392000 932089 1GDKP32Y2X3501078 Bifrost-Rivert 2020 John Deere 872 GP2 Grader Bifrost-Rivert 2013 John Deere 850J Dozer 1T0850JXJCD236161 2020 John Deere 872 GP2 Grader EQUIPMENT/VEHICLE SERIAL NUMBER OPERATOR Bifrost-Rivert 2012 GMC 2500HD Gas 1GT220CG9CZ127972 Riverton Han 2015 Ford Handi-Van (seats 12) Bifrost-Rivert 2004 Ford F350 2WD 1FDEE3FS6FDA28397 1FDWF36L14EA25912 Riverton Han 2009 Pontiac Montana Handi-van (seats 5) 1GMDV03189D115048 1GT4K0B60AF119243 Bifrost-Rivert 1993 Ford Versatile 9030 Bifrost-Rivert 2010 GMC 2500HD Diesel Bifrost-Rivert 1999 GMC P3500 Cube Van (has steamer in it) Bifrost-Rivert 2015 John Deere 210GLC Excavator Bifrost-Rivert 2020 John Deere 872 GP2 Grader Bifrost-Rivert Bifrost-Rivert 2014 Chevy Silverado 1500 1 PLATE IN SERVICE LOCATION FTF 281 Yes Riverton KBZ 165 Yes Riverton CGX 787 Yes Riverton CHR 768 Yes Arborg CGX 788 Yes Arborg CGP 395 Yes Arborg KST 429 Yes Arborg Riverton Han 2009 Pontiac Montana Handi-van (seats 5) 1GMDV03189D115048 UNIT # OPERATOR VEHICLE SERIAL NUMBER Riverton Han 2015 Ford Handi-Van (seats 12) 1FDEE3FS6FDA28397 Bifrost-River 2004 Ford F350 2WD 1FDWF36L14EA25912 Bifrost-River 1999 GMC P3500 Cube Van (has steamer in it) 1GDKP32Y2X3501078 Bifrost-River 2012 GMC 2500HD Gas 1GT220CG9CZ127972 Bifrost-River 2010 GMC 2500HD Diesel 1GT4K0B60AF119243 Bifrost-River 2014 Chevy Silverado 1500 1GCVKREC3E2392000 2 PLATE IN SERVICE LOCATION Yes Riverton Yes Arborg Yes Arborg Yes Arborg Yes Arborg Yes Arborg No Arborg Yes Arborg Yes Arborg CGC 937 Yes Riverton Bifrost-Rivert 2020 John Deere 872 GP2 Grader UNIT # OPERATOR EQUIPMENT SERIAL NUMBER Bifrost-Rivert 1993 Ford Versatile 9030 932089 Bifrost-Rivert 2020 John Deere 872 GP2 Grader Bifrost-Rivert 2020 John Deere 872 GP2 Grader Bifrost-Rivert 2015 John Deere 210GLC Excavator 1FF210GXEFD523102 Bifrost-Rivert 2013 John Deere 850J Dozer 1T0850JXJCD236161 Bifrost-Rivert 2014 New Holland TV6070 Tractor RVS141211 Bifrost-Rivert 1997 John Deere 850C Dozer T0850CX827461 Bifrost-Rivert 1996 Mack RB688 Tandem Dump 1M2AM08C4TM003516 Bifrost-Rivert 2015 John Deere Loader 524K 1DW524KZJFD669057 3 PLATE or ID IN SERVICE LOCATION Yes Riverton Yes Arborg Yes Arborg Yes Arborg 945V4 Yes Riverton W069H Yes Riverton 944V4 Yes Riverton Yes Riverton Yes Riverton N451P Yes Arborg 983CS Yes Arborg Yes Arborg Yes Arborg 329GU Yes Arborg Yes Arborg Yes Arborg Yes Arborg RBFD 2020 Wacker Neuson Light Tower/Generator LTV8K WNCLTV03CPUM00399 UNIT # OPERATOR EQUIPMENT SERIAL NUMBER RBFD 2013 Kubota RTV1140 Tracked A5KD1HDAJDG025457 Bifrost-Rivert 5 x 16" PTO Pump Bifrost-Rivert 2020 Generac Mobile Light Tower/Generator MLT413005066606 Bifrost-Rivert 2020 Sandbagger LLC M-3 1622 Bifrost-Rivert 2011 Hotsy 1075BE Steamer 11105660-100641 Bifrost-Rivert 2018 Honda EG5000CL Generator EBEC 1019187 RBFD 2015 Stronghaul 16' Flatdeck Trailer 2DBUAT9K7F1000817 Bifrost-Rivert 2000 John Deere Gator W00TURF007004 Bifrost-Rivert 2015 Load Trail 22' Flatdeck Trailer 4ZEDK2227F1079512 Bifrost-Rivert 2010 Hotsy Steamer 11105350-162129 Bifrost-Rivert 2008 EZ Load Triple Axle Flatdeck Trailer 2B925TT3081001495 Bifrost-Rivert 2 x 2" Water Pump Bifrost-Rivert 2 x 3" Water Pump Bifrost-Rivert 2010 Hotsy Steamer (in cube van) 11105570-162440 Bifrost-Rivert 2018 PJ Utility Trailer 3CVU71218J2573811 Bifrost-Rivert 2 x 4" Water Pump 4 PLATE IN SERVICE LOCATION CGX 786 Yes Riverton EHH 384 Yes Riverton CGX 785 Yes Riverton BAB 572 Yes Riverton CJR 993 Yes Riverton UNIT # OPERATOR FIRE VEHICLE/EQUIPMENT SERIAL NUMBER RBFD 2006 Sterling Pumper Truck 2FZACHDC26AW88615 RBFD 1995 Ford E350 Equipment Van 1FDJS35F4SHB41166 RBFD 2007 Freightliner M2-112 Tanker (4200gal) 1FVHC5DE17HY30659 RBFD 1989 International Tanker (2000gal) 1HTLDZZN9CH651610 RBFD 1987 Chevy Crew Pickup Truck 1GCHV33K4H5156979 5 SCHEDULE 13 Updated: NAME POSITION CELL # BUSINESS # HOME # EMAIL Brian N. Johnson Reeve 204-785-3634 204-376-5228 [email protected] Shawn Magnusson Councillor Ward 1 204-641-4399 204-378-5225 [email protected] Chad Johnson Councillor Ward 2 204-378-0018 [email protected] Ken Stadnek Councillor Ward 3 204-641-4168 [email protected] Gordon Klym Councillor Ward 4 204-641-0224 [email protected] David King Councillor Ward 5 431-283-3069 [email protected] Jordan Willner Chief Administrative Officer 204-806-4303 [email protected] Tanis Johnson Assistant Chief Administrative Officer 204-641-9072 [email protected] Jason Comeau Public Works Manager 204-641-2167 [email protected] Rory Hryhorchuk Riverton Utility Operator 204-642-3678 Warren Toderan Municipal Emergency Co-ordinator 204-642-3331 204-378-2261 Leroy Loewen ABFES Fire Chief 204-494-0120 Jason Comeau RBFD Fire Chief 204-641-2167 KEY COMMUNITY EMPLOYEE CONTACT INFO 1 COMMUNITY INSTITUTION CONTACT INFORMA INSTITUTION CONTACT NAME POSITION Riverton Elks #530 Doug Anderson Bifrost Riverton Seniors Resource Jenn Kehler Coordinator Riverton Collegiate Student Council Erin Furgala Principal Riverton Transportation & Heritage Centre Darlene Yaremus Board Chair Riverton Group Home Sharon Rundle Manager Riverton Gospel Chapel Vernon Knutson Pastor Riverton Bifrost Housing Inc. Daphne Grier Property Manager Riverton Bifrost Park & Rec Commission Tyanna Mytz Recreation Director Riverton & District Friendship Centre (also Food Bank) Tanis Grimolfson Executive Director Djorfung Ladies Aid Vickie Johnson Riverton-Hnausa Lutheran Church Percy Marks Lake Centre Mennonite Church & School Interlake Mennonite Fellowship Church & School Edward Penner Trustee Okno Church Jerry Reimer Freedom Worship Centre Abe Wiebe Lead Pastor Morweena Christian School Tim Reimer Principal Riverton Daycare Co-op Inc. Cynthia Thomsen Manager Riverton Community Church of the Nazarene Menno Friesen Pastor Riverton & District Handi-van Sherry Rozecki Coordinator 2 ATION PHONE # CELL # EMAIL 204-378-0500 [email protected] 204-378-3103 204-378-0506 [email protected] 204-378-5135 [email protected] 204-378-2251 [email protected] 204-378-5226 204-378-2171 204-378-2937 204-642-2431 [email protected] 204-378-5644 204-378-0618 [email protected] 204-378-2800 204-378-0217 [email protected] 204-378-0017 [email protected] 204-642-2589 204-364-2201 204-364-2407 204-364-3135 [email protected] 204-378-2925 204-378-0229 204-376-3467 [email protected] 204-364-2466 [email protected] 204-378-2871 [email protected] 204-378-2976 204-642-2844 [email protected] 3 Type Company Name Contact Name Address Boarder/Groomer Woof & Hoof Carol Baird 132006 Road 14E Vet Arborg Veterinary Hospital Dr. Candace Wenzel SE corner of PTH 7 & 68 Animal Welfare Providers/Veterinary Service 4 Cell # Business # Home # 204-641-4407 204-376-2734 204-376-2797 es 5 Department or Agency Contact Name or Function Indigenous Services Canada Duty Officer Alison Everitt Provincial Manager, Emergency Management, Manitoba and Nunavut Canadian Red Cross Indigenous Services Canada Indigenous Services Canada Duty Officer Barbara Crumb Ashley Keep Manitoba Duty Officer General Office (North and Interlake) Manitoba Agriculture Provincial Contact Poachers/Forest Fires Environmental Accidents Manitoba Infrastructure General All Enquiries All Enquiries (Toll Free) General Enquiries Flood Forecasting/Real Time Water Managemen Water Control System Management Water Quality Management 24/7 Electrical&Gas Emergencies 24/7 Electrical&Gas Emergencies (Toll Free) Locate Schedule Gov Manitoba Emergency Measures Organization Manitoba Environment, Climate and Parks Office of the Fire Commissioner ba Environment, Climate and Parks (formerly Water Stew Manitoba Hydro Manitoba Hydro Locates Disaster Management Duty Officer Canadian Red Cross Locate Emergency Activate EOC Phone Lines / Report major infrastr Telephone Repair Directory Assistance Officer On-Duty Crime Stoppers Bell / MTS RCMP Contact Information 1-855-850-4647 T 204-982-7312│F 204-942-8367│C 204- 299-8526 [email protected] T 204-982-3914│F 204-942-8367│C 204- 797-6304 1111 Portage Ave│Winnipeg │Manitoba │CA │R3G0S8 1-855-850-4647 204-945-5052 204-330-0514 204-945-5555 / 204-945-4620 204-945-3050 1-800-214-6497 1-800-782-0076 1-204-944-4888 204-745-7471 204-945-3322 1-888-389-3473 1-800-214-6497 204-945-6698 204-945-6474 204-945-391 204-480-5900 1-888-624-9376 www.clickbeforeyoudigmb.com vernment Contacts 204-299-6584 mantiobadutyofficer@redc 1-800-940-3447 204-958-2500 (24/7) 611 - available 24/7 411 - available 24/7 1-800-222-8477 Services or Responsibilities 24/7 Response Non-Response Non-Response Provincial Office Indigenous Services Canada must provide approval to the Red Cross for activation Director of Preparedness Operations Program Manager Manager of Preparedness Duty Officer General Inquiries/Requests 24 hour Forest Fire Report Line 24 hour Environmental Accident Report Line Assistance related to Provincial roads, bridges, airports, and water control structures. On-site technical advice and/or assistance to municipal fire services. Provide public information on flood forecasts, regulation of water control structures, and flood-related activities; deploy ice jam mitigation equipment; provide permission to cut provincial roads and create water diversions; Advice and assistance regarding emergency electrical or natural gas service, restoration or interruption of electrical energy and natural gas, provision of temporary electrical or natural gas service for emergency operations; provision of heavy or specialized equipment (regional level) Info required: Address, length, width & depth of dig, work being done, contact information (name/phone #), date required, any other pertinent details 24/7 Response Police Services © Napier Emergency Consulting Schedule 11 - Awareness Activities Checklist Awareness Activities Checklist Notice or information received of an impending emergency: Hazard Type: Source of Notice: (Organization) Contact Information Name: Telephone: Email: The hazard is expected to first impact the community at Date/Time - or - The impact is immediate or has already occurred. We are preparing an initial threat assessment (Schedule 16) We have advised the following municipal officials: Official Date and Time Method Notified by Reeve/Mayor CAO MEC Manitoba EMO Duty Officer (204-945-5555) advised: Date/Time Duty Officer Advised by Contact information provided The following risks and vulnerabilities for this hazard are identified in our HVA. © Napier Emergency Consulting Hazard Risks/Vulnerabilities The EOC is open. Attach ICS 203 (Schedule 8 - List only assignments filled) - or - The EOC is not open. If not opened earlier, the EOC was opened on day, , 20 . A State of Local Emergency is not required at this time. - or - A State of Local Emergency is required for the purpose of accessing EMA, s. 12 emergency powers. A State of Local Emergency was declared on day, , 20 . It expires in 30 days (including the date of declaration) on day, , 20 . The State of Local Emergency was transmitted to Manitoba EMO by facsimile or by , by . Means of Transmission Name of Person Sending SOLE to EMO The reception Centre is not open. - or - The Reception Centre is open. Date Open Contact Name Telephone © Napier Emergency Consulting Email Other (Fax/Radio) If the Threat Assessment is available, attach (Schedule 16 - Update as required) There is an opportunity to prevent or reduce the hazard from impacting the community as depicted in the Threat Assessment. Estimated time required months, weeks days hours. Briefly describe what could be done to interdict, contain or divert the hazard prior to impact - or - There is no opportunity to prevent or reduce the hazard from impacting the community as depicted in the Threat Assessment. The identified risks and or vulnerabilities can be reduced. Risk or Vulnerability Proposed Action Estimated Time Required © Napier Emergency Consulting - or - The identified risks and vulnerabilities cannot be reduced within the available time and with available resources. There are people at risk in the expected impact area. Proposed action to preserve life and prevent injury. Action Required Describe Area Affected Approximate Number of People Estimated Time Required Shelter-in- Place Voluntary Evacuation *Mandatory Evacuation Rescue and Recovery *State of Local Emergency mandatory, all others optional depending on need for EMA powers. There are no people at risk in the expected impact area. The area has been swept and cleared: Area description Swept by Date and Time Schedule 12 - Public Information Public Information protocols and processes during an emergency can be divided into two distinct categories: 1. The Public Information Plan and 2. The Public Alerting Plan. This section also includes contact information for newsrooms. 1. The Public Information Plan: In general, the end goal of a Public Information plan should be a coordinated and appropriate response to the emergency by all residents in the . To clarify, ensuring a "coordinated response" is not inferring that citizens have to take drastic action during an emergency. For example, this could mean ensuring that residents utilize the safest identified evacuation route or that they shelter-in-place. Aside from advocating that residents follow certain procedures or take certain actions; residents need to understand the emergency to assess what their best course of action might be within their individual context. The process of achieving this end goal is just as crucial as the end goal itself. Faith in local authorities can be gained or lost during this process. To ensure the Public Information plan for an emergency is effective, the following items should be contained within it. - A checklist for setting up a media centre and assigning staff to public information tasks. - A step-by-step outline for managing news conferences and overall guidelines for dealing with the media in an emergency. - Fill-in-the-blank work sheets for writing news releases. - Guideline for when information should be released and who should approve it before it goes out. - An up-to-date list of local media phone and fax numbers. - Suggestions for communicating with affected residents and ensuring they feel connected to what is happening in their community. - A fan-out list of people who can be called to work on the public information portion of an emergency response. - Before releasing information, it must be approved and vetted. This process looks like this. RM of Bifrost-Riverto Addressing the Media The Public Information plan also needs to consider the media and the requirements that come with addressing the media effectively. If addressed correctly, the media can become the best source to disseminate information to the public. To do this, the Public Information Officer (and accompanying volunteers) must be responsible for: Issuing Information to the Media - News Conferences and Releases After developing an effective process to address the media, the next job is to determine what type of information and content to relay to the media. It has been determined that the will serve as the media centre during an emergency. Further, all liaisons will be coordinated through the Public Information Officer in accordance with the Municipal Emergency Coordinators' instructions. Step 3. Information is released and disseminated through a variety of formats to ensure it reaches as many residents as possible. Step 2. MEC reviews information and ensures it is compatible with the direction given by the Reeve/ Mayor and Council. Step 1. Information is verified, reviewed, and deemed appropriate within the context. If yes, info is sent to MEC for approval. - Establishing a media briefing room. - Establishing times for media briefings. - Arranging media interviews for Council and/or Mayor/Reeve and Incident Commander. - Preparing and issuing news releases outlining the status of the emergency response. - Arranging a media tour once it is safe. - Monitoring news stories to ensure they are accurate and notifying the media when inaccuracies occur. - If safe and deemed appropriate, a tour of the emergency site for the media should be arranged. Municipal Office Generally, three primary details must be addressed in information released to the media: This information will be released during a news release/news conference. These conferences should be held regularly and on a consistent basis. Generally, a news conference should include the following details: 1. What happened. 2. Where it happened (specific site or area location details). 3. Why it happened. 4. When it happened. 5. The number of casualties (both deaths and injuries). 6. The name of the hospital(s) where casualties are being taken (do not discuss the nature of the injuries or identify those affected). 7. What actions are being taken to mitigate or resolve the situation. 8. Any other facts not in dispute; the names of local, provincial, and federal agencies that have responded to the emergency. Before commencing a news conference, ensure an opening statement that provides a briefing on the situation is completed first. Secondly, ensure a written summary of the situation is disseminated to the media entities attending the news conference. This will increase the probability that accurate information is reported by those attending. Sample News Release Informing the public of the Declaration of State of Local Emergency is a requirement under the Emergency Measures Act [Section 11(4)]. The following is a sample news release: DECLARATION OF STATE OF LOCAL EMERGENCY The of Local Emergency due to as of has declared a State of . This Declaration of State of Local Emergency is authorized under the Province of Manitoba's Emergency Measures Act. Everyone in the community is asked to obey all laws, regulations and orders for the duration of the emergency. 1. Nature of the emergency. 2. Dangers posed by the emergency. 3. Efforts taken to mitigate the effects of the emergency. Municipality Bifrost-Riverton Everyone is advised to stay away from the emergency site unless you are an authorized emergency worker. If you are able to assist in the emergency or if you have equipment, you are asked to report this information to: . Everyone, other than emergency workers assisting at the emergency site, are asked to remain at their current place of residence. Further notifications regarding the state of the emergency website (www. will be placed on the . ) and updated on the . If an evacuation is required, notices will be delivered to all residences. Handling Media Interviews Some points to consider when interviewed by the media: - Always give factual information - do not speculate. - Always tell the truth. - Keep opinions to yourself. - Never respond with "No comment" - it implies that you or your community is hiding information. If you are unsure of the answer to a reporter's question, don't guess - tell the reporter you'll provide the correct information as soon as possible, and then do so. - Remember the differences between the media and adjust your answers accordingly - newspapers use much more detail than radio and TV (radio and TV need brief, concise answers) Be prepared to provide the media with honest answers related to the emergency: 1. Who is involved? 2. What happened? 3. Where did it happen? 4. When did it happen? 5. What is the current status? 6. What actions are being done to correct the emergency? 2. The Public Alerting Plan: This component of the emergency plan ties in directly with the Public Information Plan. An effective public alerting plan revolves around utilizing as many methods of dissemination as possible as efficiently as possible. Additionally, contact lists of residents should be established as part of the emergency plan in addition to the lists in Schedule 10. Further, it must identify at risk individuals that may have difficulty receiving an alert. Utilizing multiple modes of the muncipal office by calling 204-376-2391 bifrostriverton.ca Bifrost-Riverton FaceBook page dissemination to relay a message or alert to the residents increases the probability of the message or alert being received. Here are some examples of methods of dissemination; - Loud Hailers: Although loud microphones are intrusive in nature, a situation which dictates the need for an emergency alert shouldn't be considering intrusiveness as a factor. All that matters in this situation is increasing the likelihood of successfully relaying an alert. In this regard, loud hailers are an excellent method of dissemination. Keep the messages short and concise, only relaying very basic info and emphasizing "emergency alert" when speaking. - Social Media: Having the Social Media Liaison set up Official Community Name accounts on every major social media platform (Facebook, Instagram, Twitter) is an excellent way to relay emergency public information and alerts, especially to younger generations. Ensure these posts are professional and consistent, with no unnecessary or non-approved information. Additionally, realize that social media is a lowest common denominator alert approach, and should never be used as a primary method. This is because it is impossible to verify how many people have read the posted message. - Text Messaging: Establish a contact text message list within the community of as many residents as possible. Provide basic emergency information and encourage them to contact others. - Telephone: For those who may have a traditional landline and lack a cell phone, utilizing a phone call method to issue an alert may be an effective option. However, it is not time efficient and should be utilized primarily to contact those who may rely exclusively on a telephone for communications. Newsroom Contact Information Local Media Fax and Phone Numbers for bulletins, notices and news releases Manitoba Radio Stations Fax Phone Email CBC Radio - 89.3FM (Winnipeg) 204-788-3641 Arctic Radio -- 102.9 (Thompson) 204-778-5252 204-778-7361 Manitoba Television Stations Fax Phone A Channel (Winnipeg) 956-0252 947-9613 APTN (Winnipeg) 946-0767 947-9331 CBC-CBWT (Winnipeg) 788-3643 788-3640 CKY/CTV (Winnipeg) 780-3297 775-8016 Global TV (Winnipeg) 233-5615 235-8545 SHAW Cablevision (Winnipeg) 480-3537 480-3412 Manitoba Daily Newspapers Fax Phone Email Winnipeg Free Press [email protected] Winnipeg Sun 697-7412 697-0759 697-7000 632-6506 [email protected] Thompson Citizen N/A 677-4534 Rural Newspapers Fax Phone Email The Carillon 204-326-4860 204-326-3421 Dawson Trail Dispatch 204-422-9768 204-422-8548 [email protected] Southeast Journal 204-373-2493 [email protected] © Napier Emergency Consulting Schedule 13 - Declaring a State of Local Emergency See THE EMERGENCY MEASURES ACT, s. 11 (Schedule 1). THE EMERGENCY MEASURES ACT, s. 11(1) and (2) provide that the Reeve/Mayor and council or, in some circumstances, the Reeve/Mayor alone can declare a State of Local Emergency where a "major emergency" or "disaster" [as defined in THE EMERGENCY MEASURES ACT] is about to happen or has happened. 11(1) In the event of a major emergency or disaster in a municipality or other area within the jurisdiction of a local authority, the local authority may, for the purpose of acquiring one or more of the powers under subsection 12(1), declare a state of local emergency with respect to (a) the entire municipality or other area; or (b) a part of the municipality or other area, if only part of the municipality or other area is affected or likely to be affected by the major emergency or disaster. 11(2) Where the major emergency or disaster is within an incorporated city, town, village or a municipality and the local authority is unable to act quickly, the appropriate mayor or reeve may declare a state of local emergency under subsection (1). The only purpose for a State of Local Emergency is to give the local authority access to the powers set out in THE EMERGENCY MEASURES ACT, s. 12(1) 12 (1) Upon the declaration of, and during a state of emergency or a state of local emergency, the minister may, in respect of the province or any area thereof, or the local authority may, in respect of the municipality or other area within its jurisdiction, or an area thereof, issue an order to any party to do everything necessary to prevent or limit loss of life and damage to property or the environment, including any one or more of the following things: (a) cause emergency plans to be implemented; (b) utilize any real or personal property considered necessary to prevent, combat or alleviate the effects of any emergency or disaster; (c) authorize or require any qualified person to render aid of such type as that person may be qualified to provide; (d) control, permit or prohibit travel to or from any area or on any road, street or highway; (e) cause the evacuation of persons and the removal of livestock and personal property and make arrangements for the adequate care and protection thereof; (f) control or prevent the movement of people and the removal of livestock from any designated area that may have a contaminating disease; (g) authorize the entry into any building, or upon any land without warrant; (h) cause the demolition or removal of any trees, structure or crops in order to prevent, combat or alleviate the effects of an emergency or a disaster; © Napier Emergency Consulting (i) authorize the procurement and distribution of essential resources and the provision of essential services; (i.1) regulate the distribution and availability of essential goods, services and resources; (j) provide for the restoration of essential facilities, the distribution of essential supplies and the maintenance and co-ordination of emergency medical, social and other essential services; (k) expend such sums as are necessary to pay expenses caused by the emergency or disaster. A State of Local Emergency is valid for 30 days including the date of the declaration, but may be made for a shorter period: 11(2.1) A declaration under subsection (1) or (2) is valid for a period of 30 days beginning on the day the declaration is made, unless a shorter period is stated in the declaration in accordance with clause (3)(d). Except in unusual circumstances the State of Local Emergency should be declared for the full 30 days. It can always be ended early if it is no longer required. The declaration must include information set out in THE EMERGENCY MEASURES ACT, s. 11(3) A declaration of a state of local emergency (a) must describe the major emergency or disaster that is the subject of the declaration; (b) must state whether the declaration applies to all or a part of the municipality or other area within the jurisdiction of the local authority, as the case may be; (c) must, if the declaration applies to a part of the municipality or other area, describe the affected area; and (d) must, if the duration of the declaration is to be less than 30 days, state its duration. The declaration must be forwarded to the Minister (via the EMO) 11(3.1) Where a local authority or a mayor or reeve makes a declaration under this section, the local authority or the mayor or reeve, as the case may be, must forthwith communicate the details of the declaration to the minister. It must also be communicated to residents of the affected area: 11(4) Where the local authority declares a state of local emergency under subsection (1) or the mayor or reeve declares a state of local emergency under subsection (2), the local authority or the mayor or reeve, as the case may be, shall © Napier Emergency Consulting cause the details of the declaration to be communicated by the most appropriate means to the residents of the affected area. If it is necessary to extend the State of Local Emergency, any extension must be approved by the Minister: 11(5) If, on application by the local authority, the minister is satisfied that the local authority continues to require one or more of the powers under subsection 12(1) to resolve a major emergency or disaster for which a state of local emergency has been declared, the minister may extend the duration of the state of local emergency -- with any changes to the geographic area affected by the declaration that the minister considers necessary -- for further periods of up to 30 days each. Subsections (3), (3.1) and (4) apply, with the necessary changes, to an extension under this subsection. Extensions are not automatically granted. THE EMERGENCY MEASURES ACT, s. 11(6) sets out some of the information that may be required by the EMO before a recommendation may be made to the Minister: 11(6) Where a state of local emergency has been declared, the local authority must give the co-ordinator any information he or she requests about (a) the need for powers under subsection 12(1) to resolve the major emergency or disaster; and (b) the local authority's response to the major emergency or disaster and its effect on the municipality or other area under the authority's jurisdiction. A local authority can't avoid the requirement to obtain Ministerial approval for an extension by cancelling a State of Local Emergency and declaring a new one: 11(5.1) A local authority, or a mayor or reeve acting under subsection (2), must not declare a state of local emergency in relation to a major emergency or disaster for which a state of local emergency has previously been declared. The exercise of powers which may intrude on the individual rights and freedoms guaranteed under the Charter, should be exercised - in good faith, i.e. only as intended under THE EMERGENCY MEASURES ACT for the purpose of preserving and protecting life, property and the environment; - proportionally, i.e. the harm of the exercise of the power should not exceed the harm that would occur if the power was not used; and - the minimal intrusion necessary to accomplish the intended purpose. QUORUM OF COUNCIL AVAILABLE DECLARATION OF A STATE OF LOCAL EMERGENCY RESOLUTION NO. Date: Of Moved by Councillor Seconded by Councillor WHEREAS the (RM, Town....)QUORUM OF COUNCIL AVAILABLE DECLARATION OF A STATE OF LOCAL EMERGENCY RESOLUTION NO. . Date: Of Moved by Councillor Seconded by Councillor WHEREAS the (RM, town....) of is encountering (state problem...) , that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries, of the of , and to prevent damage to property within those boundaries. THEREFORE BE IT RESOLVED THAT pursuant to Section 11(1) of The Emergency Measures Act, Chapter. E80 of the Continuing Consolidation of the Statutes of Manitoba, the Council of the of declares that a state of local emergency exists, of the of , From this day of , 20 to the day of , 20 . IN WITNESS WHEREOF of the Council of the of has by resolution carried, declared this state of local emergency this day of , 20 . The of . Per: (Printed name) TERMINATION OF STATE OF LOCAL EMERGENCY PURSUANT to Section 15 (1) of The Emergency Measures Act, The council of the of declares that the State of Local Emergency is terminated in the of . Dated this day of , 20 . Moved by Councillor Seconded by Councillor Per: (Printed name) ABSENCE OF A QUORUM OF COUNCIL DECLARATION OF A STATE OF LOCAL EMERGENCY RESOLUTION NO. . Of Date: WHEREAS the (RM, town....) of is encountering (state problem...) , that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries, of the: of , and to prevent damage to property within those boundaries. AND WHEREAS these (state problem...) conditions present such an extreme emergency within the of that there is not sufficient time to convene a regularly constituted meeting of the Council of this of but rather this emergency compels me to respond to this emergency immediately on behalf of the of . THEREFORE pursuant to Section 11(2) of The Emergency Measures Act, Chapter. E80 of the Continuing Consolidation of the Statutes of Manitoba, l (Mayor/Reeve) , of the of declare that a state of local emergency exists, in the of , From this day of , 20 to the day of , 20 . The of . Per: (Printed name) of the of . Municipality of Bifrost Riverton TERMINATION OF STATE OF LOCAL EMERGENCY PURSUANT to Section 15 (1) of The Emergency Measures Act, The council of the of declares that the State of Local Emergency is terminated in the of . of is encountering (state problem...) , that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries, of the of , and to prevent damage to property within those boundaries. THEREFORE BE IT RESOLVED THAT pursuant to Section 11(1) of The Emergency Measures Act, Chapter. E80 of the Continuing Consolidation of the Statutes of Manitoba, the Council of the of declares that a state of local emergency exists, of the of , From this day of , 20 to the day of , 20 . IN WITNESS WHEREOF of the Council of the of has by resolution carried, declared this state of local emergency this day of , 20 . The of . Per: (Printed name) Schedule 14: Evacuation Plan and Shelter-in-Place This section contains information on the 's evacuation plan and shelter-in-place procedures. This includes the plan itself, an evacuation decision flow chart, and a draft of an official notice of evacuation, shelter-in-place procedures and checklist. Evacuation Plan Overview This section addresses potential causes for evacuations, decision to evacuate, evacuation procedures, routes, reception centers, shelter-in-place, and search and rescue. It identifies steps taken if the RM/Town or surrounding areas are impacted by an emergency event requiring evacuation. Potential Causes for Evacuation - Natural Hazards: e.g., floods, grass fires - Technological Hazards: e.g., dangerous goods spill, critical infrastructure failure - Human Caused Hazards: e.g., sabotage to critical infrastructure Evacuation Decision and Notification If an emergency incident requires all or partial evacuation, the procedures described below will be followed. The Incident Commander in consultation with the MEC, will proceed to the Incident Command Post to coordinate the evacuation. The Incident Command Post location will be determined by the Incident Commander at the onset of an emergency. The decision to call for an evacuation will generally be made by the Incident Commander. If time permits this will be done with input from municipal council and other responding agencies. The medium by which a Notice of an Evacuation Order is delivered depends on the circumstances at the time. Possible methods are computerized messaging systems such as All- Net, telephone, siren, door to door notification, loudspeakers, social media message, etc. The most expedient method at the time will be used. Buildings If an entire building is being evacuated, the Emergency Response Team (ERT) will do a door-to- door search of the building if and when conditions permit. All citizens leaving the building will be met by ERT members or by security, and, if necessary, will be given further evacuation instructions. Police and the ERT will prevent unauthorized personnel from re-entering the building. Municipality of Bifrost-Riverton Community When necessary the Incident Commander will recommend evacuation or sheltering in place of the public who may be adversely impacted by an emergency to Fire Department, RCMP and other appropriate officials. The Incident Commander will consider the following before making such a recommendation: If a community evacuation is ordered, and if available (not on incident), the Fire Department along with the RCMP will initiate and complete the evacuation. The circumstances surrounding the incident will determine the medium by which the Community Notification of the Evacuation Order is delivered, routes to be taken, and location of the reception center. Emergency Site Reception Centre Location (see Schedule 7) Possible Evacuation Route Considerations Sheltering Procedures Sheltering- in-place may be necessary whenever the Incident Commander recognizes that people cannot be safely evacuated from an area prior to the arrival of a chemical plume or toxic cloud. In these rare circumstances people involved are instructed to shelter where they are located and: 1. Close all doors and windows and seal with tape 2. Shut down HVAC systems 3. Stay in place and wait for additional instructions The location of acceptable shelter-in-place areas is dependent upon the nature of the incident, properties of the chemical, wind direction, and other incident specific factors. 1. Evidence of a significant release of hazardous materials. 2. Fire involving areas containing hazardous materials 3. Wind direction 4. Potential for explosion Search and Rescue If persons are in unsafe areas, the Incident Commander will determine if a search and rescue effort should be conducted. These efforts, if necessary, will be conducted by the Fire Department, or an outside agency appropriately trained (Hazmat Response Team, Ground Search and Rescue Team etc.) as safety is the number one issue. These operations will only take place if conditions allow. Livestock and Pets The Pet Care Plan will be implemented to care for pets if needed during an emergency. Please refer to the Pet Care Plan for further action. Should livestock need to be evacuated, EOC staff to contact Manitoba Agriculture via the Manitoba EMO Duty Officer at 204-945-5555. Re-entry The Re-entry Guidelines are found in Schedule 18. Additional Information Surrounding Evacuations Having a well-planned and rehearsed ability to remove residents from an emergency zone is one of the most crucial components of the emergency plan. Under s. 12(1) of the Emergency Measures Act (EMA), all evacuations are considered mandatory unless specified otherwise. Voluntary Evacuations: Are initiated in a number of scenarios, including: 1. When the development of an emergency situation is possible but not likely enough to demand immediate egress from the threatened region. 2. When the probability of impact is unevenly distributed across a region, only those in the most vulnerable areas may be required to respond to a mandatory evacuation. It may not always be necessary to issue a mandatory evacuation across the community during an emergency. 3. When an impact analysis suggests the effects of an impact are unlikely to cause a level of harm that demands immediate egress in order to preserve life. 4. When the temporal period between the identification of a possible disaster to an impact of the disaster allows for a cascading evacuation process. This means the evacuation process begins with voluntary evacuations and eventually progresses to mandatory evacuations as time passes. This is especially relevant when the traffic congestion within an evacuation route is a concern and urgency is not a necessity at the time of issuing an evacuation notice. Mandatory Evacuations: The default type of evacuation unless a voluntary evacuation is identified as being preferred for one of the reasons discussed above. These should be initiated in the majority of scenarios that demand evacuation, including: 1. The threat has the potential to harm the residents before any mitigation measures can be put in place to reduce or prevent this from occurring. 2. The development of an emergency or disaster is likely, but the impacts of either scenario are uncertain or unknown (mandatory evacuations represent leaning towards caution). 3. The identified threat has the ability to rapidly overwhelm any available local response measures and exceed the coping capacity of the community. In this scenario, to be safe and lean towards caution, a mandatory evacuation is appropriate. It is important to clarify that evacuations need not apply to the entire community. If a hazard is identified as only being capable of affecting a portion of the community, it may be appropriate to isolate the evacuation notice to that portion of the community. Further, a mandatory evacuation can be applied to the most at-risk portions of a community while a voluntary evacuation can be applied to the portions of the community identified to be at lesser risk. All of these options are completely context dependent and require an in-depth understanding of the situation at play. Gaining this understanding is a matter of assessing and understanding the hazard and the likely impacts of the hazard (see Schedule 4). Evacuation Goals Possible Problems During Evacuations 1. Establishing and maintaining an orderly evacuation. 2. Verification that all citizens have left their homes. 3. Security of the evacuated area. 4. Transportation needs of the evacuees. 5. Preparation and safety of the community for re-entry. 6. Re-establishing utilities and services to the community (normalizing or recovery from the emergency). 7. Meeting the needs of evacuees through the Emergency Social Services Plan. Evacuation Requirements In the event of an evacuation, the following procedures must be observed: 1. Warning The EOC Management Team shall ensure: a) That precise information about the danger involved and the action to be taken is disseminated to the general public. b) That hospitals, care homes, schools, group residences and private residences in the affected area are notified. c) That reception-host communities are notified as to the number of evacuees. 1. Define responsibilities for conduct and control of evacuation. 1. Prescribe priorities for evacuation. 3. Establish hazard free assembly areas. 4. Prescribe evacuation routes. 5. Provide timely and effective warning of the need to evacuate. 6. Provide transport for evacuees and their personal items. 7. Safely and efficiently conduct an evacuation. 8. Secure the evacuation area. 9. Establish and maintain arrangements with the Province of Manitoba Department of Families for provision of: 9.1. General welfare support. 9.2. Reception centres and accommodations. 9.3. Personal services, including counseling; and 9.4. Public information and inquiry. 10. Register all evacuees and maintain movement records. 11. Control the return of evacuees, in conjunction with the Province of Manitoba Department of Families. 12. Provide public health measures for assembly/reception areas. d) What the resource requirements of the host community will be. 2. Evacuation Team It is important to develop a means of notifying the citizens of the community that an emergency has occurred. Notification of residents can be carried out by various methods. There may be the need for utilizing the evacuation team to perform a door- to-door notification of the emergency or disaster. Once the evacuation of affected residents has occurred it is important to know whether there are people who did not evacuate. If deemed safe, the evacuation team can determine if all residents have left the community by doing a door- to-door verification check. The evacuation team should be comprised of the local authority, municipal workers, RCMP, municipal police, Provincial Response Teams and volunteers. The evacuation team will be required to: a) Establish responsibilities and procedures for making the decision to evacuate. b) Establish priorities and procedures for the phased evacuation of the people who remained in the community for the emergency, including the evacuation team. c) Establish a method of warning of all persons remaining in the community. d) Establish a procedure for ensuring all personnel (including evacuation team) are accounted for in case of evacuation. The training of the evacuation team should consist of how to conduct an orderly door-to-door contacting of residents in the event of an emergency, including: a) The delivery of the "Official notification of Evacuation" form. b) The importance of noting the time of notification. c) Providing security to the evacuated area (consult RCMP/police). In the event of carrying out an evacuation, there are various steps and suggestions that will aid in conducting the notification and evacuation such as: 1. Determine the reason and authority for the evacuation. 2. Determine the geographical area and population size of the evacuated area. 3. Prioritize area of evacuation. 4. Determine the method of conducting the evacuation which includes: 4.1. Assemble evacuation teams to carry out the evacuation process, under the direction of police or fire (military assistance if required via Manitoba EMO). 4.2. Refer to Human Resource Contact List for volunteers to assist. 4.3. Ensure accountability and safety measures for the evacuation teams. 4.4. Notifying the evacuees of required information by: i) Media (radio and television) ii) Use of loud hailer/flashing lights iii) Door-to-door notification 4.5. Providing evacuation notices 4.6. Once a premise has been evacuated, then mark same with chalk or orange tape on the front door, or most visible location. 4.7. Determine any resources needed such as maps, road barricades, chalk/orange tape, local phone book, volunteers, flashing lights, loud hailers, traffic directional signs, etc. 4.8. Determine if utilities (hydro/gas/water/sewer) need to be disconnected. 3. Transportation To conduct a safe and successful evacuation, transportation needs to be conducted correctly; 1. Determine the transportation requirements for the evacuees (buses, boats, aircraft, snowmobiles etc.). Many people will have their own mode of transportation but many have special needs that require assistance, such as personal care homes, etc. These people and their locations should be identified prior to an emergency. 2. Determine evacuation routes. Primary, secondary, and tertiary evacuation routes are necessary. 4. Registration Efforts should be taken to document the arrival of evacuating residents from to reception centres or other accommodations. Establishing that residents should contact ESS Coordinator upon arrival to reception center, accommodation, or safety following evacuation should be a focal part of the evacuation notice. Evacuation is not over when the residents leave the community, it is over when the residents have been documented to be safe and able to procure the necessities required by them. Considering that oftentimes the primary evacuation routes center around evacuation to the nearest hub of essential services, efforts should be made to develop a mutual aid agreement or some level of relationship and understanding with potential host communities. This will also allow the host community to better prepare a registration and reception center plan. 5. Security During the evacuation period, the police shall establish and maintain security of the area evacuated. If military assistance is required, notify Manitoba EMO. If private security firms are used, you must obtain authorization from or the private business sector that authorizes financial obligation. 6. List of Elderly/Disabled/Special-Needs Residents A list detailing the names, vulnerabilities, and locations of the most vulnerable within the community should be maintained with both the local hospital and the The vulnerable include disabled, handicapped, elderly, and special needs residents who may lack the ability to receive, understand, or follow evacuation orders. Bifrost Riverton Reeve Municipality of Bifrost-Ri Evacuation Decision Flow Chart . YOU MUST LEAVE BECAUSE OF THE DANGER TO YOUR HEALTH AND SAFETY. PLEASE LEAVE BY: . TAKE THE FOLLOWING ITEMS (as applicable): A) Medications (including any medical appliances - walkers, machines, etc.) B) Money C) Credit cards D) Identification E) Personal (and feminine) hygiene items F) Infant food, diapers, etc. G) Pet(s) - depending on urgency of evacuation BEFORE LEAVING YOUR HOME: 1. Turn off water supply 2. Turn off lights 3. DO NOT turn off your furnace unless advised 4. Ensure all windows are closed and secure 5. Lock your residence REPORT TO THE REGISTRATION CENTRE (registration is important for help in locating friends and relatives) Location of Registration Centre is: (INSERT ADDRESS OF REGISTRATION CENTRE) IF THE EVACUATION IS OUT OF THE AREA REPORT TO THE FOLLOWING LOCATION: (INSERT ADDRESS OF HOST FACILITY/COMMUNITY & ATTACH MAP SHOWING LOCATION) IF ASSISTANCE IS REQUIRED (e.g. Transportation, moving of livestock, etc.): PHONE: has declared a State of Local Emergency because of The Municipality - YOU WILL BE INFORMED THROUGH MEDIA & AT THE RECEPTION CENTRE(S) WHEN IT IS SAFE TO RETURN TO YOUR HOME. - A CITIZEN'S INQUIRY LINE HAS BEEN/WILL BE ESTABLISHED TO ANSWER YOUR QUESTIONS. THE PHONE NUMBER IS: SIGNATURE OF REEVE/MAYOR Shelter-in-Place Procedures Except for tornados and similar extreme wind conditions, facilities are built to withstand Manitoba's weather conditions and temperature extremes. Buildings offer better shelter from extreme winds and flying debris than a vehicle or open space. Sheltering from the weather usually just means remaining indoors. In the event of a tornado or extreme wind event stay away from the exterior windows and move to interior rooms or the centre of the structure away from exterior walls. In a hazardous materials release outside of the building, other than one where there is risk of fire or explosion, it is usually safer to shelter in place rather than attempt to escape noxious chemical fumes without breathing apparatus and protective clothing. Chemicals that are heavier than air can present different hazards than chemicals that are lighter than air. It is important to follow instructions provided by public authorities. When directed by the public authorities to shelter in place, the following should be done to limit outside airflow into the building: If anyone shows signs of illness, such as nausea, vomiting, shortness of breath, or loss of consciousness, advise on site responders or call 9-1-1. - Instruct everyone to remain indoors - Close all external doors and windows - Turn off all fans and vents - Turn off furnace and air conditioning cold air intakes - Most buildings in this climate are reasonably well sealed, but place wet cloths, towels, tape plastic sheets, or similar barriers over obvious gaps in external doors and windows - Remain in place until authorities issue an all-clear and tell you it is safe to go outside Checklist Incident Name Date/Time: Not all activity has to be conducted by the same person, but one person should ensure that all activities have been completed. This is an extreme weather (excluding a tornado) or other external event which requires people to avoid going outside. Remain indoors. No additional building preparation is required. This is a tornado or other extreme wind warning. Move away from windows and exterior walls and move into the interior parts of the building on the lowest level. This is a hazardous material incident outside of the building event and public authorities have directed us to shelter in place and to take at least some of the actions below to prepare the building: Closing all outside windows and doors. Instruct people not to go outside. Turn off all fans and outside vents Turn off air conditioners and close fresh air vents. Place wet cloths, towels or similar obstruction over obvious gaps in external doors or windows. Maintain situational awareness and comply with further directions of public authorities. The hazard is identified in green in the Event Response Checklist Aid. The hazard is identified in orange in the Event Response Checklist Aid, and there appears to be a greater threat to life, injury outside of the building. Public authorities have directed that we shelter in place. A check in any of the above boxes confirms that the response is to shelter in place. Continue to remain indoors and comply with above until instructed otherwise by public authorities. If anyone shows signs of illness, such as nausea, vomiting, shortness of breath, or loss of consciousness, advise responders in the building (do not go outside to look for them) or call 9-1-1. Completed by Date Event Response Checklist Aid The table below outlines the commonly recommended protective actions for each hazard. Please note, any decision to engage in protective actions should be based on the unique circumstances of the particular event and directions from authorities if available. Hazard Protective Action Extreme summer weather Shelter in Place Thunderstorms with strong winds, heavy rain, lightning and hail Tornadoes Other extreme winds Extreme heat and humidity Extreme winter weather Shelter in Place Freezing rain and ice storms Snowstorms and blizzards Extreme cold Fires Evacuate Structural Natural gas explosion Wildland and grass fires Fires and explosions caused by hazardous material Hazardous materials releases inside building Evacuate Hazardous materials releases outside Shelter in Place building Active Shooter inside building Evacuate Active Shooter outside building Shelter in Place Other "terroristic" or criminal acts Situational - Follow Directions from Authorities endangering life and the facilities © Napier Emergency Consulting Time Completed: AM PM _ _ _ _ _ _ _ Schedule 15 - Threat Assessment This simple threat assessment is intended for use during an actual event where there is a known, actual hazard or unfolding event and follows a WHAT - SO WHAT - NOW WHAT analysis. It is NOT INTENDED to be used for human threat analysis, e.g. potential violent behaviour. Threat assessments may be amended as new information becomes available that might alter the Part Two (So What) analysis, or Part Three (Now What) response recommendations. Prepared by: Date Prepared: Based on information that was accurate on Position or title: Date Time Assumptions (Relevant information or considerations that are assumed to be true based on commonly accepted doctrine, theory or practice (Note: While such assumptions may be useful, even necessary, care should be taken not to continue to rely on an assumption that is contradicted by available evidence.): Common Environmental Data Atmospheric (Barometric) Pressure: Temperature: _ oC or oF Dew Point Lightning: Yes or No Distance: mbar or kPa or in. Hg or psi or other oC or oF Humidity: _ % Humidex: km or miles (flash/bang = 3 sec per km, 5 sec per mi) Wind Speed (near surface): kph or mph or kt Wind Direction (from): Other wind information (e.g. directional shift, winds aloft): Extreme wind characteristics (e.g. tornadic, microburst, gusts, extreme straight line, etc.): "What" Component Provide a brief description of an actual hazard or unfolding event that is likely to cause death or injury to people, damage to property or the environment, or the interruption of critical services. Include relevant descriptive information, measurements or other quantitative data that helps someone understand the severity of the event: at AM PM _ © Napier Emergency Consulting e.g. in the case of flooding - current peak water flow or water elevation, crest location, and estimated crest arrival (speed of onset), flow rate and elevation at critical locations, containment, control or diversion infrastructure including capacities, protection elevation or other limitations, number of people in affected area. e.g. in the case of hazardous materials incident - substance, relevant substance characteristics such as toxicity, explosive or flammability characteristics, flashpoint, lighter or heavier than air, available containment and resources; e.g. in the case of wildland fire or wildland urban interface fires - location, size and fire area extents, temperature and humidity, wind speed and direction, topography, available fuel (flammable materials) at and ahead of the fire extents including fire brakes, values-at-risk (property and infrastructure) at and ahead of the fire extents, available protection and fire fighting resources). Attach maps or other materials. "So What" Component Brief analysis as to the actual risks or likely impacts of existing hazard on people, property and infrastructure, including significant disruptions of critical services. Identification of people, areas or values (properties) at risk, including critical indicators of vulnerability, e.g. inundation zones or properties likely to be impacted at different peak flow rates or water elevations. Analysis of expected impact on containment, control or diversion infrastructure based on current information, adequacy of available resources, speed of onset or time to impact. Discussion of anticipated outcomes if no action taken. © Napier Emergency Consulting "Now What" Component Describe options that may be available to prevent or reduce harm to people, values (property) at risk, the environment or continuity of critical services within the time available to the expected impact or onset. As a general rule options include either measures that may be taken affecting the hazard or cause of the threat itself, or measures which reduce the risks to people, property, the environment or critical services. In most cases, we lack the means to stop naturally occurring hazards, e.g. tornados, lightning storms, ice storms or blizzards, but we can take measures to mitigate the impact or risks to people, property, the environment or loss of critical services. The "now what" assessment should inform action planning. Event EMERGENCY MEASURES ORGANIZATION COMMUNITY IMPACT ASSESSMENT Local Authority / Municipality: Date Prepared: Contact Person: Position/Title: Phone: Email: Alternate Person: Position/Title: Phone: Email: Type: (flood, heavy rains, wind storm, etc.) Date(s): Description: Number of persons evacuated: Evacuated to: Number of days: Pre-emptive actions (briefly describe actions taken to prevent or reduce damages): Private Property (Private Sector) Number of homes: Minor: Number of farm operations: Minor: Number of businesses: Minor: Major: Major: Major: Destroyed: Destroyed: Destroyed: Describe damages (basement and/or main floor flooding, wind & rain damages, fire losses, etc.): Municipal Property / Infrastructure (Public Sector) Damage to Buildings (owned by local authority) Building description (use) Damage description Number of damaged bridges: Minor: Major: Destroyed: Number of damaged sites that require engineer reports or contractor estimates: Total number of all damaged sites (bridges, road washouts, culvert and drainage system damages): Total estimated damage for all sites: $ Are any public sector damages covered by your insurance policy? Yes: No: If yes, have you contacted your insurance provider? Yes: No: Fax or mail the completed form to: Emergency Measures Organization Phone: 204-945-3050 1525-405 Broadway Toll Free: 1-888-267-8298 Winnipeg, Manitoba R3C 3L6 Fax: 204-945-4929 Updated: March 2018 Email: [email protected] Damages Pre-emptive actions and activities (evacuations, diking, etc.) Comments and Additional Information Schedule 17 - Business Continuity Plan Overview This Plan addresses the need to maintain operation of critical municipal functions and services during and interruption. All services listed below are considered critical or necessary to maintain life safety; or prevent damage to critical infrastructure, loss of confidence in government, or significant loss of revenue. The business continuity plan can be activated by the Mayor, MEC, CAO or any department head whose service, function, or process is interrupted, or any other person with delegated authority as required. The plan will be deactivated when the Municipal Emergency Coordinator determines the interruption is resolved, or standard procedures are able to resolve the situation. Municipal Succession Plan In the event that senior staff are unable or unavailable to function in their normal position, the identified position(s) below will assume their role and responsibilities until such time as the normal staff person is able to resume their position. Position Name Contact Info Backup (Name and Position) Backup Contact Info Mayor/Reeve Brian N Johnson 204-785-3634 Council Shawn Magnusson Chad Johnson Ken Stadnek David King Gordon Klym Corey Palsson 204-641-4399 204-378-0018 204-641-4168 204-641-0224 204-641-3615 431-283-3069 CAO Jordon Willner 204-806-4303 Tanis Johnson Assistant CAO 204-376-2391 204-376-2742 MEC Warren Toderan 204- Don Emes or Shelley Napier 204-641-1044 or 204-808- 0108 Fire Chief Jason Comeau 204-641-2167 Troy D'Hont Deputy Fire Chief 204-641-1656 Public Works Jason Comeau 204-641-2167 Police Cpl. David Spakowski 204-376-5253 431-272-0021 cell 9-1-1 Business Continuity Plan Contact Information Community Name Municipality of Bifrost-Riverton BCP Manager Name CAO BCP Manager Contact Info Jordan Willner 204-806-4303 BCP Plan Alternate Locations Municipal Office Municipal Emergency Operations Center Last Revised Revision List Revision Number Details Revised By Date BCP Distribution List Name Details Date Critical / Top Priorities An example is provided in the first line of the table. For more information refer to Risk and Business Impact assessments. RTO / Priority (How long it can be down) Service / Function / Process Name (What is it?) Minimum Required Operating Level (The minimum required) Resources Required (Staff / Equipment) (Key resources needed) Location / Normal Service Area (Where is it done?) Alternate Location / Service Area (Where else can it be done?) Initial Restoration Activities (Actions to avoid disruption) 3 days down Example Payroll Example Base pay deposits Example 1 HR specialist Example Headquarters Example 123 Tree Drive Example Ensure system is functional. Switch to manual time tracking. Example 1, < 2hours Fire Service RM wide service 1x Freightliner Fire Truck 1X Ford F-Series Truck 5 Fire Fighters RM Wide N/A Activate Mutual Aid 1, <8 Hours Water Treatment Plant 10L/second 3 staff Charcoal Electricity UV Lights RM Wide N/A Contact private sewage disposal companies (schedule 10) 3 days RM Office CAO 2 staff 1 telephone or cell 1 computer RM Wide Town of Arborg or RM of Fisher office Ensure all work is backed up and saved off site. 1 day Fuel fueling stations available in RM - see resources list in emergency plan Gasoline, diesel and propane RM Wide Other fuel stations in area 1, < 1 Hour Healthcare RM wide service Staffed as per RHA standards RM wide RHA to manage Ensure communications with RHA rep 1, <8 Hours Telephone RM wide service RM wide serviceBellMTS 204-958-2500 Account No: Have BellMTS remotely forward phone lines to municipal cell phones. Critical Services and Supplies Service / Resource Agency Contact Information Workaround Utilities Manitoba Hydro BellMTS Manitoba Hydro: Brad Hay - 204-771- 4042 BellMTS: 204-958-2500 Issue boil water advisory if necessary and source septic trucks. Allocate generators and back-up power to the most vulnerable (i.e.. Hospitals) with focus on preserving fuel if necessary for this purpose. This is especially pertinent during the winter. Septic Service Arborg Septic Services Dave's Septic Services 204-376-5730 204-641-2148 Contact companies within the surrounding area. Water (emergency drinking water) Local suppliers such as: Sobeys Wal-Mart Superstore Costco Contact outside grocers or suppliers in area or in Winnipeg for delivery of bottled drinking water. Issue boil water advisory for all residents if necessary Plumbing Services Einarson Plumbing 204-378-5550 Communications Plan Message considerations:  What is the Impact, and expected duration (if known)?  What is affected?  What actions they should take (personal, business)  What services are requested (if any)  When to expect more information, how they will receive it Impacted Staff Role Work Phone # Cell Phone # Email Emergency Contact CAO 204-376-2391 204-806-4303 Mayor/Reeve 204-376-2391 204-785-3634 All Council Members Refer to Page 1 Refer to Page 1 Refer to Page 1 A/CAO 204-376-2391 Ext. 103 204- Public Works 204-641-2167 204-641-2167 Fire Chief 204-641-2167 204-641-2167 Police - RCMP 204-376-5253 9-1-1 Cpl. D. Spakowski 431-272-0021 9-1-1 Municipal Departments Department Name Contact Backup Administration CAO Jordan Willner 204-806-4303 A/CAO Tanis Johnson 204-376-2391 Fire Department Jason Comeau 204-641-2167 Deputy Fire Chief Troy D'Hont 204-641-1656 Police Service Cpl. David Spakowski 204-376-5253 Public Works Jason Comeau 204-641-2167 Critical Suppliers and External Dependencies Select all contacts within the list that are externally dependent on the services provided by the community and ensure they are included within any business continuity messaging. Impacted Service/Function/Process Stakeholders Impacted Contact Information Example: Water and wastewater service Example: all residents/local business Example: use social media, press release Utilities (water, sewage, hydro, etc.) All residents/local businesses Hydro - Brad Hay 204-771-4042 Taxation Assessments Manitoba Municipal Relations Contact 204-945-5854 and provide situational update Public Works, road closures, snow clearing, minor flooding All residents/local businesses RM to manage RCMP All residents/local businesses 9-1-1 or Contact D Division in Winnipeg for additional coverage if needed. Fire Department All residents/local businesses Call for area Mutual Aid under ongoing agreements FSP Specific Business Continuity Plans: Impacted Functions, Services, Processes Maximum Allowable Downtime / Recovery Time Objective / Critical time period Minimum Required Resources Alternative Delivery Options / Manual Process Example: Telephone Service 72 hours 1 land line BellMTS call forward to cellphone or VoIP service. Internet Service 24 Hours 15mbps connection Switch to backup service provider and raise backup service provider speed Office Staff 72 Hours 2 (CAO + 1 staff) CAO to perform staff functions as able until additional staff become available. Office Space 72 Hours 300 square feet Relocate municipal office to the Town of Arborg or RM of Fisher municipal offices FleetNet Radio 30 minutes 1 FleetNet Radio Use telephones to contact fire department, police and public works Computers and Printers 72 Hours 1 laptop or desktop and 1 printer Additional available at the RM or the Municipal EOC. Municipal employee's personal computers can also be utilized. Contact for repair or replacement computers at local suppliers such as Best Buy. Dependencies Fill out the action lists below for each of the dependencies you have identified. Function/Service/Process: Power Outage Internal Dependencies: All Municipal Departments External Dependencies: Residents Specific Actions First Hour  Contact Public Works Manager to perform impact assessment  Notify Manitoba Hydro at 1-888-624-9376  Notify municipal office staff of relocation  Notify Department Heads, local police, local fire, that the municipal office has been relocated.  Post Signage on Municipal Office doors to notify public that services are relocated to the [Rec. Centre] 8 hours  Notify internal departments of interruption 72 Hours  Print notice in municipal paper if the outage is expected to continue  Notify external dependencies of interruption 1 week  Contact Manitoba Municipal Relations and Manitoba EMO Duty Officer (204-945-5555) to notify of interruption and relocation 2 Weeks  Contact building insurance company  Consider long term interruption recovery plan  Notify public of continued interruption and service relocation 3 weeks  Develop long term Interruption recovery plan  Notify public of continued interruption and service relocation 1 month  Activate long term interruption recovery plan  Notify public of continued interruption and service relocation Return to Normal  Notify public that services have returned to normal  Notify internal departments that services have returned to normal  Notify external dependencies that services have returned to normal Function/Service/Process: Forest Fire Internal Dependencies: All Municipal Departments External Dependencies: Residents, Visitors and Area Business' Specific Actions First Hour  Notify Provincial Agencies via EMO D/O at 204-945-5555  Advise Fire Department and call OFC for assistance if required 8 hours  Notify internal departments of disruption 72 Hours  Advise residents/business of anticipated disruption through messaging platforms.  Provide anticipated time frame of return to business  Notify external dependencies of interruption 1 Week  Contact Manitoba Municipal Relations and Manitoba EMO Duty Officer (204-945-5555) to notify of interruption and relocation 2 Weeks  Contact building insurance company  Consider long term interruption recovery plan  Notify residents/business' of continued interruption and service relocation 3 Weeks  Develop long term Interruption recovery plan  Notify residents/business' of continued interruption and service relocation 1 month  Activate long term interruption recovery plan  Notify residents/business' of continued interruption and service relocation  Return to Normal  Notify public that services have returned to normal  Notify internal departments that services have returned to normal  Notify external dependencies that services have returned to normal    Business Impact Assessment Requirement Explanation Brief Impact Explanation Legal Requirement Yes Required for municipal services Contractual Requirement Yes Contractors that service the municipality (cleaning, heavy equipment, etc.) will be affected. Some residents are dependent upon these contracts for income, so there are secondary impacts to local economy. Impacts to Life, Safety, or Security Yes A lack of services provided by each of the municipal departments can have wide ranging impacts to public works, recreation, utilities and general services. These services are in place because they improve the quality of life of residents substantially. Without them, quality of life and the basic safety net provided by these services is lost Environmental Impacts Yes Loss of the ability to repair damaged community infrastructure can have wide ranging effects on local environment. This infrastructure is in place to contain or displace many environmental pollutants/contaminants. If this infrastructure is damaged and the repair capability is lost (i.e. sewer system) then it can have a number of primary effects on residents and secondary effects on environment. Reputational Impacts / Embarrassment Yes There is potential for embarrassment among municipal government and/or provincial government. This is largely tied to economic stall or closure a result of impact on services the local economy is reliant on. $/Period or Amount Fines for Downtime Variable charges for: CRA payroll, tax/deductions, GST remittance. Loss of Revenue Tax revenue if emergency is during tax due date/impacts to utility revenue Insurance Level Key Time Period(s) (Constant, Critical periods, etc.) End of month reporting to province and federal government, payment processing and posting of penalties. Council meetings, payroll and tax sale process. Critical yearly in March for Property Tax assessments, tax due date end of September. Every Council meeting held monthly Maximum Allowable Downtime (Hours, Days, Weeks, Months) 1 week Recovery Time Objective (Hours, Days, Weeks) 1 week © Napier Emergency Consulting Schedule 18 - Municipal Re-entry Plan This section includes the Re-Entry Plan and procedures intended for a return to the community following an evacuation. A re-entry checklist is available at the end of this schedule. It is incumbent upon the municipality to have a separate Re-Entry Plan as part of the municipal emergency plan to ensure a safe and efficient re-entry after an evacuation. The local authority must first ensure the region is generally safe from life threatening injury and that basic infrastructure like roads and emergency response access is assured. While individual property owners oversee their own repairs, the municipality must facilitate their success by coordinating the agencies, people and services that will be utilized by all of the affected residents. The services identified below must be evaluated during the wind down period of the emergency event prior to any resident being allowed to re-enter the community following an evacuation. Many factors must be taken into consideration and each re-entry will be evaluated on its own set of criteria and needs. The following plan is a basic starting point for council to consider in conjunction with specifics of the individual event. Each requirement and/or agency needs to be contacted, assessed and managed by the Municipal Emergency Coordinator, or his designate. All information on critical infrastructure must pass inspection prior to re-entry being allowed. Re-Entry Plan/Procedures Following the conclusion of the emergency and its associated first and second order impacts, must begin the re-entry process to ensure the welfare of its citizens. Overall, this process must balance the need for a timely re-entry with the need for ensuring the safety, comfort, and welfare of those returning. If executed correctly, the anxiety of returning residents will be greatly diminished, and the community will resume regular activities in a timely fashion. Discussions surrounding community re-entry should begin immediately during the post emergency phase. A collaborative assessment between Reeve/Mayor, Council, the Municipal Emergency Coordinator, Incident Commander, and Provincial MEMO Response Team personnel should determine whether community (or portions of the community) re-entry is feasible and appropriate. Council may cancel the State of Local Emergency before the commencement of re-entry into the community. Bifrost-Riverton © Napier Emergency Consulting Reeve/Mayor and Council Responsibilities: - Assess whether or not the community is safe to re-enter through consultation with the MEC, Site Reps and Provincial Response Team personnel - May consider terminating the Local State of Emergency before the commencement of re-entry Municipal Emergency Coordinator Responsibilities: - Ensure all essential utilities and services have been restored prior to re-entry. - Arrange to have streets cleared of debris (Public Works). - Determine if provincial roads, highways and bridges are safe for evacuees to return on (Manitoba Infrastructure). - Arrange for disposal of dead animals. Consult with Manitoba Agriculture. - Transportation must be coordinated. Many residents will return in their own vehicles; however, some will require transportation assistance (bus, plane, train). - Implement Re-entry Checklist - attached. - It may be necessary to arrange additional security patrols during and shortly after re- entry of citizens. - Arrange a community meeting for the purpose of providing information to residents from the Provincial and Federal response agencies regarding: o Events of the emergency - Provide advice or information to concerned citizens such as food safety, warning of hazards, changes in their environment, and potential methods of compensation. o Continue Citizen Inquiry telephone line, if applicable, and through website, social media, etc. to help with dissemination of information. o Public Alerting can be used to inform evacuees of re-entry and any other information such as what to bring (food, medications, etc.) o Register Evacuees as they re-enter and return to their homes. Remove markers from homes to indicate evacuee(s) have returned. - An information handout containing the same advice and information should be prepared and passed out to returning residents. - Have media broadcast to evacuees that they may re-enter the community and other relevant information. (What to bring, etc.) - Last to re-enter may be the elderly, disabled, special needs and hospital patients. - Evacuees returning to their homes should be logged and recorded. © Napier Emergency Consulting Addressing Vulnerable Individuals The individuals identified as vulnerable may require specific resources in order to re-enter the community. This may preclude them from entering immediately, but they must be accommodated for as quickly as possible. Ensuring they have the resources, infrastructure, and utilities required to safely resume their normal lives is crucial and may take some specific attention to accommodate. The Municipal Emergency Coordinator, Healthcare professionals, and Essential Social Services personnel should work collaboratively to ensure the needs of these individuals are met. © Napier Emergency Consulting Community Re-Entry Check List To aid in this process, a re-entry checklist can be utilized to ensure the efforts have been comprehensive and ensure the safety of the returning evacuees. The purpose of this checklist is to ensure completion of each of the actions listed above and then contact each of people/organizations listed below - in order to ensure approval before re-entry begins. Incident Commander/EMO Building Inspector/Office of Fire Commissioner (ensure integrity of structures) Reeve/Mayor and Council Medical Officer of Health (or Emergency Health Services) Environment Officers Fire/Flood report updated (Manitoba Conservation & Climate approval) Air, Water, Land (environmental) conditions satisfactory Food supplies adequate (confirmed by Municipal Emergency Coordinator) Essential supplies adequate (confirmed by Municipal Emergency Coordinator) Community fuel supplies adequate Essential Services Checklist Before re-entry, the following services must be operational. Hospital/medical supplies; Ambulance/EMS Telecommunications (landline/cell towers operational) Fire Department (fire suppression capability) Safe water access (boil advisory is not ideal but may be necessary) Food and essential supplies (stores open and stocked) Fuel supplies (ensure gas stations are in service and operational) Basic utilities (plumbing, heating, sewage, electricity) operational © Napier Emergency Consulting Non-Essential but Preferred Services Financial Services Social Services Public Works Services Internet/Television Services School (open and operational) Restoration of utility services (water, communications, sewage, waste disposal, electricity, heating/cooling) and essential emergency services (Police, Fire EMS) are the responsibility of . . BellMTS, Shaw, Rogers, and private business owners should be supported in order to ensure these services are restored in a timely fashion. Essential Personnel Checklist (see Schedule 14) The following personnel should be present in the community prior to commencement of the re- entry phase. At the very least, enough personnel should be present to maintain a healthcare, policing, social services, firefighting, emergency management and administrative capacity. Ideally, all the personnel who represent these positions within the community would be present upon re-entry. Municipal Emergency Coordinator Reeve/Mayor Council Members Municipal Office Employees Fire Chief/Firefighters Waste Transfer Personnel Police Officers Medical Staff EMS Personnel Emergency Social Services Manager/ ESS Volunteers Grocery Store Manager/Grocery Store Employees Bifrost-Riverton © Napier Emergency Consulting We must do everything possible to ensure that these requirements are met prior to allowing re-entry into the evacuated area. This will help to lessen the danger to citizens and will help make the re-entry more efficient and safer for everyone. It may be necessary to employ outside resources, such as plumbers, contractors and inspectors prior to allowing re-entry to help ensure all safety concerns are met. The local authority will work with government agencies and non-government agencies to meet criteria set provincially. Ad-hoc committees may be put together to deal with on-going specific concerns such as: - Donation Management - Temporary Housing - Financial Assistance - usually managed through Red Cross - Disaster Financial Assistance (DFA) usually managed through Manitoba EMO - Contractor Assistance - helping residents to identify ethical trades to support re- building - Critical Incident Stress support - available privately and through government agencies Community re-entry following a large-scale evacuation will dictate its own specific needs and the above information is to be used as a guide. It is important that no short cuts be taken in the re-entry phase. If we do not make sure all vital services and safety aspects are available, we may be allowing people to enter an unsafe environment, which will cause further problems and possibly delay successful re-entry. This in the long run could lead to extra costs and possible legal consequences. Additional specific check-list requirements will be added to this section prior to re-entry after a community event. If necessary, a Re-Entry Coordinator will be appointed by Council to be part of the local Emergency Management Team. Transportation Some residents may lack the ability to transport themselves; in particular, the more vulnerable. To address this issue, the number of evacuees requiring transportation should be pre- determined. This role will fall on Emergency Social Services, the MEC, Transportation manager, or a combination of these duties. Following this, the number and type of vehicles available should be addressed. Here is an outline of this process: © Napier Emergency Consulting Number of Residents Requiring Transportation: Number and Type of Available Vehicles 1. Private Vehicles 2. Commercial Bus 3. Aircraft 4. Community/School Buses 5. Trains 6. Handi-Transit / Taxis Access Available After determining the number of people requiring evacuation and the accompanying number of vehicles available, it is important to identify the access available to the community. Without access, none of these vehicles can be utilized. Further, the safety of these access routes/points needs to be verified before they are utilized. This process should be a combined effort between the MEC, Transport manager, RCMP, Manitoba Infrastructure representatives, and Manitoba Conservation/Climate personnel. Roads Open Name Condition Suitable for Use? © Napier Emergency Consulting Railway Open Name Condition Suitable for Use? Airport Open Name Condition Suitable for Use? © Napier Emergency Consulting EOC Record of Re-Entry of Evacuees Name of Evacuee Date/Time of Pick Up Company/Driver Picking Up © Napier Emergency Consulting Driver Record Re-Entry of Evacuees Name of Evacuee Date/Time of Delivery Evacuee Signature Acknowledging Safe Delivery Driver Signature (sign each time) Schedule 19 - Demobilizing the EOC While on the surface it may seem straightforward, demobilizing the EOC is an important process to detail. Firstly, as the emergency concludes, ICS sections are going to begin retracting up to the section chiefs. Further, the Public Information Officer and Incident Commander may no longer be required. As this occurs, each section should ensure that: A status report for any ongoing activity is required (for continuity) prior to the release of duties (see Appendix for forms). Once all duties have been released, these status reports can then be used in a final report for the MEC to close down the EOC. Once the emergency event has passed, we must begin the process of closing the municipal EOC. The following points will be taken into consideration: - Stream of incoming inquiries from residents is manageable by the CAO or MEC - Need for ongoing information to Council is produced and managed by the MEC - Consistent messaging on a daily basis - Recovery operations are organized - Disaster Financial Assistance information is available through the municipal office - Necessity for staff complement has diminished - Incident command at the site has shut down, no further need for operational equipment - Duty officer system in place for after hour inquiries - Monitoring of social media, website and Facebook by staff and logged for action - Media calls diminishing but still being monitored - Human resource and stakeholder information are still accessible, but need has diminished. Before the EOC can be demobilized ensure: - Council's need for information can still be met by the MEC with updated information - All additional human resource expertise is no longer required on a daily basis - You still have access to information should questions arise - Equipment has been cataloged and accounted for. Plan to restock EOC kits by position. - EOC can be released for other purposes (training staff, meeting space, etc.) - Logbooks and all operational notes have been accounted for and organized - After-action report is prepared - Staff and Council are debriefed in a timely manner and the debrief information becomes part of the After- Action report. 1. All relevant actions taken during the emergency have been recorded in detail and filed appropriately. 2. All emails and communications between provincial, federal, and private sector partners have been documented and backed up. 3. That the sequence of events relevant to each section have been placed on a timeline. DEMOBILIZATION STATUS REPORT As the emergency winds down certain positions (e.g., IC, PIO, etc.) may not be required. A status report is required (for continuity) prior to them being released from their duties. FINAL REPORT FOR: (PRINTED NAME) (POSITION TITLE) (DATE) (SIGNATURE) SIGN