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P:\Municipality of Louise\Policies\Machinery road maintenance .doc
MUNICIPALTY OF LOUISE
POLICY & PROCEDURES MANUAL
Reference
Classification
Public Works
Policy & Procedure
Subject
Pages
Maintenance - machinery roads
Authority
Effective Date
Council
13 May 2020
Approved
Index
Resolution 2020.05.10
PURPOSE
To outline the procedure for Maintenance of Machinery roads.
DEFINITION
It is the policy of the Municipality to ensure that the maintenance of machinery roads be
carried out in the most professional and cost effective manner.
PROCEDURE
Maintenance
1. A Request for Machinery Road Maintenance (in writing) will be received at the
Municipal Office. Administration will request Rural Public Works Foreman to
review.
2. The Rural Public Works Foreman will contact the applicant and ask them to
disc/harrow the machinery road in question and arrangements will be made for the
Municipal grader to grade and level the road. This work will be carried out by
public works staff within the cycle of their routine road maintenance program.
3. Unless exceptional circumstances exist, this grader work will be carried out only
once at no cost to the applicant in a 12 month period. Should additional work be
requested this will be on a cost recovery basis as per Municipal Service Fees By
law.
4. If additional work is required then the Public Works Foreman and/or Works and
Operations Committee shall consider patching the problem area if the budget
provisions allow OR place the project on the map for consideration for the next
season/budget year under Road Re-Construction.
5. If the municipal road allowance has been reduced in size by one or more
landowners/renters, those benefiting from the extra acres may consider patching
the problem at their own expense. Notification to the municipal office of the
patching works to be undertaken would be welcomed.