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P:\Municipality of Louise\Policies\Rural ditch mtnce & unlawful work for website.doc
MUNICIPALTY OF LOUISE
POLICY & PROCEDURES MANUAL
Reference
Classification
Public Works
Policy & Procedure
Subject
Pages
Ditch maintenance & unlawful work
Authority
Effective Date
Council
24 February 2021
Approved
Index
Resolution 2021.02.16
PURPOSE
To provide guidelines for Municipal ditch maintenance located in the rural area within
the Municipality of Louise.
DEFINITION
For the purpose of this policy a "Municipality ditch" is defined as all rights-of-way
owned by the Municipality located at the edge of a municipal road.
PROCEDURE
Maintenance
1. The Municipality is responsible for the ongoing maintenance of all municipal
ditches.
2. No work by adjacent property owners or tenants will be allowed to be carried out
in a municipal ditch.
3. If, in the opinion of the property owner (or tenant), work needs to be carried out in
a municipal ditch a 'Request for Work' application be submitted to the Municipal
Office with an application fee of $10.00. 1 application per location
4. All applications reviewed by the rural Public Works Foreman who will prepare a
recommendation for the Works and Operations Committee.
5. If application approved by the Works and Operations Committee, the rural Public
Works Foreman to meet the applicant on site and outline the proposal.
Administration to advise any applicant of denied application.
6. On agreed (cost share) by the applicant, a project profile be drawn up by the rural
Public Works Foreman and work be carried out by the appointed area contractor of
the Municipality of Louise.
7. Upon completion of the work, the rural Public Works Foreman meet with the
applicant on site, inspect the project and sign as complete
8. Municipality of Louise responsible to apply for any licences and permits needed.
9. The Municipality of Louise make payment to the contractor for work carried out
and invoice the applicant 50% of costs incurred as per agreed cost share (not
including GST) as an accounts receivable.
P:\Municipality of Louise\Policies\Rural ditch mtnce & unlawful work for website.doc
10. The Municipality will, on an annual basis, budget a $ value for expenditure and
upon reaching this limit will hold any incomplete approved applications and carry
forward to the following year.
11. The Municipality of Louise to appoint a contractor to carry out the work (see items
1 - 3 as below)
12. Should work be carried out by a private landowner in contravention of item 2 the
following process will be followed -
a) Rural Public Works Foreman will take photographs of the site
b) The matter will be discussed at the next Works and Operations meeting
c) Remedial measures will be determined
d) Such remedial measures will be conveyed, in writing, to the land owner
e) If required, the Municipality of Louise will submit an application for a WRL
with all associated surveys as needed.
f) If approved remedial work will be carried out by the Ditch Maintenance
contractor as per the terms of the licence
g) The Municipality of Louise will invoice the property owner for 100% of costs
incurred (licence, associated costs, contractor costs)