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Cemetery Policy - Administration - September 2024
1
MUNICIPALITY OF RHINELAND
POLICY NO. 2024-90
ADOPTED BY: Resolution No. 434/ 24
Last Updated: October 2023
DATE: September 25, 2024
Page: 1 of 5
TITLE:
Cemetery Policy
Department:
Administration
PURPOSE: The purpose of this policy shall be to establish the regulations for the
Plum Coulee and Gretna Cemeteries.
RATIONALE: To establish a structured system for the sale of plots, maintenance and
transference of plots.
POLICY STATEMENT: The Municipality has 2 Cemeteries that are maintained by the
LUD of Plum Coulee and the LUD of Gretna. This policy will ensure consistency
regarding such matters.
DEFINITIONS:
Interment" means the burial, placement or scattering of human remains or
cremated remains in a plot
Administration" refers to the administrative staff and operations of the
Municipality of Rhineland
1. ADMINISTRATION
a. All Cemetery plots shall be purchased at the Municipal Office in Altona. Plots
will be sold in a sequential fashion as determined by the administration.
b. All records, maps, and other data related to cemeteries will be kept at the
Municipality of Rhineland office in Altona.
c. Any changes or requests not outlined in this policy may be brought to the
Council or CAO for approval.
2. CEMETERY PLOT PURCHASE AND OWNERSHIP
d. Plots shall not be sold in advance. One additional plot may be purchased
in advance in order to reserve an adjoining plot for the surviving spouse.
Cemetery Policy - Administration - September 2024
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e. Cemetery plots purchased shall not be resold or transferred without the
approval of the Administration. No refunds will be given on plot
purchases. Schedule B - Request to Transfer Cemetery Plots form must
be completed for any transfer requests.
f. Location of plots purchased shall be located and staked by the Municipal
staff prior to excavation.
g. No interment or memorial installation may occur until all fees and the
purchase price of the plot, including cremated remains plots, have been
paid in full. Upon receipt of the full payment, the Municipality shall issue
a receipt.
If the funeral home is handling the arrangements, the interment or
memorial installation may proceed without advance payment, provided
that an agreement has been made with the Administration beforehand.
3. GRAVE AND INTERMENT REGULATIONS
h. The grave shall be 5 feet wide by 10 feet long.
i. Urns, containers, and ash interments are allowed in the same plot as a regular
coffin interment, with a maximum of two urns per plot. There is an additional
fee for this extra interment, as stated in the fee schedule.
j. The interment of two caskets in one plot (grave stacking) will not be permitted.
k. The cost of digging and closing the grave must be borne by those arranging the
burial. A clean-up fee shall be charged for each plot upon interment, including
urns and containers, as stated in the fee schedule.
l. Grave covers and/ or above-ground level curbs made of concrete, fibreglass or
other materials are not permitted.
4. HEADSTONES AND DECORATIONS
m. Headstones of natural rock may be used with a maximum size of 3' x 3' and 4'
height on a single plot. Headstones must be placed on a concrete base with the
top of the base at ground level. All headstones must be on a concrete base
which is to be installed in such a manner as to prevent future shifting issues
screw-in peer or concrete peer).
n. Planters, decorations, flowers, wreaths, vases, statues, solar lights, or other
items may be placed on a headstone or the concrete base it rests on. Shrubs,
trees, fences, or other plantings are not permitted.
o. The Municipality
reserves the right to remove and/ or dispose of any flowers,
Cemetery Policy - Administration - September 2024
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wreaths, containers, or other items if they interfere with mowing, maintenance,
or become unsightly due to wind, sun, or other causes.
p. The Municipality is not responsible for damaged or stolen decorations.
5. MAINTENANCE AND RESPONSIBILITY
q. All maintenance and repairs of headstones are the responsibility of the
deceased's family. The Municipality assumes no responsibility for headstones
damaged by vandalism or during cemetery maintenance.
r. Reasonable precautions will be taken to protect [lot holders and their rights
within the Cemetery. however, the Municipality distinctly disclaims all
responsibility for loss or damage from causes beyond its reasonable control,
and especially from damage caused by the elements, an act of God, thieves,
vandals, explosions and unavoidable accidents.
s. The Municipality accepts no responsibility for the normal or ongoing
maintenance of memorials. Municipal staff take precautions to avoid damage
but will not be held liable for damage to headstones, covers, or items during
cemetery maintenance.
6. MUNICIPAL STAFF RESPONSIBILITIES:
Schedule maintenance to provide proper care to the cemetery grounds.
Mow the grass as necessary.
Stake lots prior to excavation.
Clean up excess dirt from new plots.
Maintain the appearance of plots (top dressing, sow grass).
Maintenance
of cemetery tools and equipment.
Tree pruning and watering.
Snow removal when required.
Oversee all volunteer work.
Reports to the Municipality of Rhineland - Public Works Director.
7. GENERAL CEMETERY RULES
t. Dogs or other animals are not allowed within the Cemetery.
u. The Speed limit within the Cemetery is a maximum of 10 km at all times.
All vehicles and bikes must remain on roadways at all times.
v. Except for special memorial services, firearms are expressly prohibited from
being carried, discharged or displayed at the Cemetery. Police or RCMP
permission must be had during special memorial services.
Cemetery Policy - Administration - September 2024
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FEE SCHEDULE
FEES FOR THE PLUM COULEE AND GRETNA CEMETERY:
Single Plot $600.00 per plot
Single Plot $900.00 per plot where concrete ribbon exists
Clean-up fee due at the time of excavation $100.00
Registration of each cremation interment (plot cost plus) $100.00
12 & UNDER
No Charge
Cemetery Policy - Administration - September 2024
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MUNICIPALITY OF
RHINELAND
POLICY NO. 2024-91
Schedule B
Page: 1
TITLE: Request to transfer Cemetery
Plots
Department to
Review:
Administration
The Municipality of Rhineland will not accept any liability for the transference of
Cemetery plots. Please complete the form and return it to our office for review.
Initial Owners Information:
Name:
Phone No.
Mailing Address:
Email Address:
Cemetery Name:
Plot numbers:
Plot numbers to be transferred:
Relationship to Owner:
I
the owner or legal guardian/ power of attorney
or executor for
am transferring ownership of the above-
stated plots to .
I understand that the Council and
staff of the Municipality of Rhineland assume no legal liability or responsibility.
Name:______________________
Signature: ____________________
Date:________________
If other signatures are required please include them and the relationship to the owner
of the plots. If more space is needed please add another page.
Name:
Signature:
Relationship:
Name:
Signature:
Relationship:
Name:
Signature:
Relationship:
Name:
Signature:
Relationship: