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Release of Information Policy - Administration
MUNICIPALITY OF RHINELAND
POLICY NO. 2024-69
ADOPTED BY: Resolution No. 14/ 24
Last Updated: August 2017
DATE: January 10, 2024
Page: 1 of 2
TITLE: Release of Information Policy
Department: Administration
PURPOSE: The Municipality of Rhineland Administration office receives requests
occasionally to release and supply information to realtors, lawyers, appraisers,
property owners, accountants, and other interested parties. This policy addresses the
parameters of the release of such information. In any case, the Freedom of Information
and Protection of Privacy Act (FIPPA) is in place and must be adhered to at all times.
RATIONALE: This policy will ensure consistency and fairness when dealing with
requests for information.
POLICY STATEMENT: This policy will ensure consistency with the Administration
and all staff in dealing with requests for information. As a public "body", the
Municipality of Rhineland is subject to Manitoba's access and privacy legislation:
The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal
Health Information Act (PHIA).
Links:
The Freedom of Information and Protection of Privacy Act
The Personal Health Information Act
ADMINISTRATION AND PROCEDURES:
The following is the Municipality of Rhineland's Procedure for releasing information to
the above parties:
1. All Requests for property tax information will be provided within the Parameters of
FIPPA.
2. Requests from the property owner for property tax information and copies of the
property tax statements will be provided to them at a cost as set out in the Fees
and Charges Policy.
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Release of Information Policy - Administration
3. Requests from lawyers for copies of property tax statements or tax certificates will
be provided and may be subject to cost as set out in the Municipality of Rhineland
Fees and Charges Policy.
4. Requests from all other parties for copies of property tax statements will not be
provided unless the interested party can provide written authorization from the
property owner and may be subject to cost as set out in the Municipality of
Rhineland Fees and Charges Policy.
5. Access to property information will be limited to the publicly available data in the
Municipality's assessment roll for all other interested parties. Reproduction of
documents containing personal identifiers is not permitted.
6. Council may, in consultation with the Policy Committee and by resolution, amend
this Policy.
7. If you wish to make an application for records under FIPPA, an application form is
available at our Municipal website or by contacting our Municipal office.