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R.M. of ELLICE - ARCHIE
MUNICIPAL PRIVATE WORKS POLICY
1 | P a g e
Amendment approved by Resolution #92-17 (April 2017)
Approved by Resolution #196-15 (June 2015)
PRINCIPLES:
Establishing a Private Works Policy ensures that municipal equipment and resources are used in a fair and
equitable manner. It also serves to enhance the overall accountability and transparency of the
municipality.
The purpose of this policy is to outline Council's requirements for the undertaking of private works by the
municipality.
PREAMBLE:
This policy operates in addition to other policies and by-laws of the municipality.
1. DEFINITIONS:
Employee - means any person employed by the municipality, and includes the Chief
Administrative Officer, designated officers, full-time, part-time, contract, or casual employees.
Private works - any work undertaken by the municipality on private property other than a public
work that is the responsibility of the municipality.
2. SCOPE:
Private works are not a core function of the municipality and will not take precedence over public works.
Private works will only be considered if private contractors or equipment are not available within the
municipality to either supply the service or perform the required work. The municipality will refer
requests for private works to local private operators where available.
This policy applies to works and services carried out by the municipality on private property, within and
outside the boundaries of the municipality.
3. RATES:
Rate charged for private works are based on MHCA Equipment Rental Rates issued annually.
Residential Ratepayer Charges for equipment are as follows:
Equipment
Residential
Ratepayer Charge
Massey Tractor w/ Loader
70
$
John Deere 772G Summer
75
$
John Deere 772G Snow
75
$
New Holland B115 Backhoe
75
$
*Hourly rate
R.M. of ELLICE - ARCHIE
MUNICIPAL PRIVATE WORKS POLICY
2 | P a g e
Amendment approved by Resolution #92-17 (April 2017)
Approved by Resolution #196-15 (June 2015)
4. APPLICATIONS/APPROVALS;
All private works applications must be made in writing to the municipality and approved by Council or a
designated officer of the municipality.
The applicant will be provided with a cost estimate prior to the municipality undertaking the works. The
applicant will be required to sign an approval form of the written estimate for a private works project
estimated by the municipality to exceed an hours' time.
Council reserves the right to review and consider, prior to the work being undertaken by the municipality,
any private works project estimated to exceed an hours' time.
5. PAYMENT:
The applicant will be invoiced for public works undertaken by the municipality, at the rates fixed in this
policy. Payment is due on receipt of invoice from the municipality. Interest will be charged, at the rate of
[same as penalty on tax arrears] per month, on any balance outstanding after 30 days of the invoice date.
6. LEGAL LIABILITY;
The applicant shall indemnify the municipality against any claim, action or process for damage or injury
which might arise during the progress of such private works. The applicant may be required to sign a
waiver form before the private work is undertaken by the municipality.