Security Camera Grant Policy — full text

This is the exact embedded text of the captured official document. Snapshot 25784becfa57 · verified 2026-06-10 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

Page 1 of 3 THE RURAL MUNICIPALITY OF PINEY "Security Camera Grant Policy" ****************************************************************** Subject: Security Camera Grant Effective Date: April 9th, 2025 Replaces Policy: March 11th, 2025 Resolution No.: 474 Resolution Date: April 8th, 2025 ****************************************************************** A. DEFINITIONS: Eligible Organizations: An eligible organization must have a charter or mission statement or constitution and elected board of directors and independent funds. The RM may request supporting documentation. The organization must have long standing merit with the greater interest of the community at large in mind. Organizations must be open for all residents of the RM and provide broad benefit. All eligible organizations must have a plan for solvency and disposal of community funded assets whereby the assets remain in the RM. Ineligible Organizations: An ineligible organization is one that is not open to the public and does not have the greater interest of the community at large in mind. Any organizations that are RM owned are viewed as ineligible organizations. Organizations that do not secure property insurance coverage are viewed as ineligible organizations. B. PURPOSE AND EXPECTATION: The purpose of the Security Camera Grant is to supply funding to eligible organizations for the purchase of security equipment and initial setup of the equipment. The grant is designed to offset the cost of security improvements for community organizations within the Rural Municipality of Piney. This grant will run for a two year period commencing April 1st, 2025 and ending December 31st, 2026. Page 2 of 3 C. POLICY GUIDELINES & SUBMISSION FORMS: 1. The Security Camera Grant Submission Form attached hereto as Schedule "A" must be used by all eligible organizations when submitting grant reimbursement under this policy. 2. The maximum approved limit over a two year period for the Security Camera Grant shall not exceed $2,500.00 per location and organization. If two (2) separate and independent organizations share the same building, each organization must have a separate exterior entrance to the facility and be self-contained for each organization to qualify for the grant. Shared use of a common space shall only be considered for one grant in total. 3. All eligible organizations may apply for both years the grant is offered but will only be eligible to receive the maximum amount of $2,500.00 for the full duration of the program. 4. The Security Camera Grant is only given to eligible organizations who have already purchased security improvements for their community in the current calendar year. 5. Each eligible organization must show proof of purchase with receipts and photos of the equipment at the time of submission. Receipts must total or be greater than the grant revenue. 6. Eligible purchases under this grant include security cameras, doorbell cameras, alarm systems, motion detectors, reinforced doors or windows, anti-graffiti film and paints, security gates, roll-down protection shutters and permanent security fencing. The initial set-up for the security equipment can be covered in the $2,500.00 maximum grant amount being offered. D. SUBMISSION FORM DEADLINES: 1. Grants submissions along with receipts and proof of completion must be submitted to the RM of Piney office by December 31st of the calendar year the project was purchased. 2. Submissions can be sent to the Assistant CAO by email or mail. Funds will be disbursed in the form of a cheque within 2-4 weeks once the submission form, receipts, and proof of completion are received. Page 3 of 3 Schedule "A" to Security Camera Grant Security Camera - Grant Submission Form Project Location: ________________________________________________________________________ Project Start Date: _________________________ Date of Completion: _____________________________ Name of Applicant: ________________________________________________________________________ Applicant Address: ________________________________________________________________________ Contact Name: ________________________________________________________________________ Phone Number: ___________________________ Email:______________________________________ Budget RM Grant Request (maximum amount of $2,500): ________________________________ Other Government Grants (confirmed/unconfirmed): ________________________________ Balance of funds to be covered by community organization: ________________________________ Total Project Revenue: $_______________________________ Expense Detail: ________________________________________________: ____________________________________ ________________________________________________: ____________________________________ ________________________________________________: ____________________________________ ________________________________________________: ____________________________________ Total Project Value: ____________________________________ By signing below, I confirm that I have read the Security Camera Grant Policy and agree to the terms of this policy as presented. Receipts and proof of completion for the security equipment being submitted and/or the initial set-up fees have been submitted to the RM Office at this time. Signature: _______________________________________ Date:_______________________________