2023 Financial Plan Adoption - May 9, 2023 Regular Council Minutes — full text

This is the exact embedded text of the captured official document. Snapshot 359a1293a8ec · verified 2026-06-09 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

Rural Municipality of Roland Meeting Minutes May 9, 2023 - Regular Council - 08:30 AM Minutes of the regular meeting of the Council of the Rural Municipality of Roland held in the Memorial Hall in Roland, Manitoba, at 8:30 a.m.,Tuesday, May 9, 2023 PRESENT: Reeve Jodi Gaultier Councillors Robynn Linde John Fox Jason McIntosh Carrie Hennan CAO Kristin Olson 202305-01 1. ACCEPTANCE OF THE AGENDA Councillor Hennan Councillor Linde RESOLVED THAT Council accept the agenda, as presented. Carried 202305-02 2. MINUTES Councillor Gaultier Councillor Fox RESOLVED THAT Council adopt the minutes of the regular meeting of April 11, 2023, as circulated. Carried 3. PUBLIC HEARING 202305-03 3.1 Close Regular Meeting Councillor Fox Councillor Linde RESOLVED THAT Council recess this regular meeting for the purpose of holding public hearings. Carried 202305-04 3.2 Re-convene Regular Meeting Councillor McIntosh Councillor Linde RESOLVED THAT Council do now adjourn the Public Hearing and reconvene the regular meeting. Carried 3.3 9:00am - 2023-1 : Kroeker Farms - Conditional Use (new water storage resevoir) & Vary minimum yards (from 325 ft to 32.08 ft) 202305-05 3.3.1 Conditional Use Decision Councillor McIntosh Councillor Fox RESOLVED THAT Council approves the Conditional Use Application #2023-1 filed by Kroeker Farms Ltd., to construct new water storage reservoir on SE 15- 4-5W. Carried 202305-06 3.3.2 Variation Decision Councillor McIntosh Councillor Fox RESOLVED THAT Council approves the Variation Application #2023-1 filed by Kroeker Farms Ltd., to vary the minimum 325 foot distance required for a irrigation dugout or pond on the North and East boundaries to 32.08 feet on SE 15-4-5W. Carried 3.4 9:20am - 2023-2 : Glen & Cheryl Baleja - Conditional Use (new off-stream storage reservoir) & Vary minimum yard (from 325 to 0 on South & 295.28 on East) 202305-07 3.4.1 Conditional Use Decision Councillor Hennan Councillor McIntosh RESOLVED THAT Council approves the Conditional Use Application #2023-2 filed by Glen & Cheryl Baleja, to construct an off-stream water storage reservoir on SE 5-5-4W. Carried 202305-08 3.4.2 Variation Decision Councillor Hennan Councillor McIntosh RESOLVED THAT Council approves the Variation Application #2023-2 filed by Glen & Cheryl Baleja, to vary the minimum 325 foot distance required for a irrigation dugout or pond on the South boundary to 0 feet and on the East boundary to 295.28 feet on SE 5-5-4W. Carried 3.5 9:40am - 2023-3 : Carrie Hennan - Vary to allow two residences on one parcel 202305-09 3.5.1 Variation Decision Councillor Gaultier Councillor McIntosh RESOLVED THAT Council approves the Variation Application #2023-3 filed by Carrie Hennan, to vary to allow for two residences on one parcel on Lot 1 - Plan 34948. Carried **NOTE: Councillor Hennan declared an interest in item 3.5.1 and removed herself from the meeting during discussion and decision. 4. UNFINISHED BUSINESS 4.1 Website 4.2 Rail Land Development 202305-10 4.3 Boundary Trails Health Centre Expansion Councillor Fox Councillor Hennan RESOLVED THAT Council approves the per capita contribution towards the Boundary Trails Health Centre Foundation building project, for a total contribution of $127,095 to be paid over a 4 year period commencing in 2023. Carried 4.4 Utility Rates 5. DELEGATES 5.1 10:00am - Bill Whitehead : Fairview Cemetery 202305-17 6. ACCOUNTS Councillor Hennan Councillor Fox RESOLVED THAT council authorize payment of accounts as follows: April 12, 2023 to May 9, 2023 Cheque No.10500 to 10540 $196,058.05 Payroll $25,484.13 Carried 7. FINANCIAL STATEMENTS 202305-11 7.1 2022 Financial Statements Councillor Hennan Councillor Gaultier RESOLVED THAT the Draft Audited Financial Report for the year 2022 as prepared by Reid & Miller Chartered Professional Accountants be and is hereby accepted and adopted as presented. Carried 202305-12 7.2 2023 Financial Plan Councillor Linde Councillor McIntosh WHEREAS the Council of the Rural Municipality of Roland have prepared the 2023 Financial Plan and presented same at a Public Hearing held April 20, 2023; RESOLVED THAT the 2023 Financial Plan and 5-year Capital Expenditure Program be adopted as presented, and be incorporated into the 2023 Tax Levy By-law. Carried 8. CORRESPONDENCE 8.1 Webinar - MASC Service Centres - May 10, 2023 8.2 DFA Resolution Request - RM of Montcalm 8.3 MTS Proposed Tower 8.4 Watershed District - Provincial Announcement 8.5 Dust Proofing Request 8.6 AMM - June District Meeting (Central June 12 in Portage) 9. REPORTS OF COMMITTEE 9.1 8:30 am - Murray Peirson : Public Works Report * Triple L cleaned ditches of snow in country and around town. Had Tobacco Creek Excavating do some snow removal as well * Had some damage with flooding washing some roads out. Had problems with water running over road on 27N and going into a yard. Had two high hoe's working all night to keep ice moving under bridges. Have most wash outs fixed except the ones with water still running * Put in new 50' x 24" culvert under Rd 20N between 21 & 22W *Plowed snow as needed * Graders are working at blading and pulling in some shoulders * Removed all snow equipment and put mulchers on graders. * Replaced one country meter and one town meter * Started summer hours on May 1st * Removed chaff from the ends of culverts so water would run * Repaired water leak in Myrtle pump house * Put new bearings and seals in one of the mulchers * flushed sewer lines * Had to use generator on Sunday for the lift stations because of the power outage * Rd 18W 9.2 Jodi Gaultier * Still numerous discussions with ratepayers regarding concerns around Morden Lagoon plans * Attended Winkler & District Health Care Board Meetings - lots of work with physician recruitment * Attended Boyne Care Holdings tour and group meeting * Met with Swains about flooding concerns - very positive outcomes * Attended the Carman Area Foundation Gala 9.3 Carrie Hennan * Met with Ashley Dueck regarding issues with truck traffic and dust on road * Talked to Murray about caved in roads for closures * Concerns about non- compliance for conditional use permit at pig barn * Started working on constructing pumpkins for playground - hoping to use the rink * Looking to drafting a policy for handling gifts etc. * Hearing that people are happy to see that we are offering Push, Pull, Drag this year * Considering a rebate program for private beautification again 9.4 John Fox * Working with Public Works for plans for road work this summer & details of implementation 9.5 Robynn Linde * Nothing to Report 9.6 Jason McIntosh 9.7 Roland Fire Dept * Looking at getting 2 Thermal Imaging Cameras * Pricing out a building for training similar to RM of Thompson - would it be acceptable for it to be placed at the Waste Transfer Station site? 9.8 Office Report 10. NEW BUSINESS 10.1 PVWC Strategic Planning 10.2 Fall Cardio Drumming Session 202305-15 10.3 Roland 4-H Club Councillor Linde Councillor Fox RESOLVED THAT Council authorize a grant of $200.00 to the Roland 4-H Club for Town Clean Up for 2023. Carried **NOTE: Reeve Gaultier declared an interest in item 10.3 and removed herself from the meeting during discussion and decision. 202305-16 10.4 Subdivision Application 4169-23-8290 Councillor Gaultier Councillor Fox RESOLVED THAT Council approve the subdivision application #4169-23-8290 filed by Douglas & Diane Mowbray to subdivide 22.38 acres from the residential /agricultural holdings of 157.38 acres and consolidates it with another title of 2.62 acres forming a 25 acre parcel and residual 135 acre parcel on the South West 1/4 of Section 28-4-4WPM with the following conditions : 1 ) That a conditional use order be obtained to ensure compliance with the RM of Roland Zoning By-law; and 2) That the additional dwelling located on CT 3192651/4 is either moved off the land, or demolished to comply with the RM of Roland Zoning By-law. Carried 10.5 Tile Drainage Application 6-4-4 11. BY-LAWS 11.1 1-2023 - Tax Levy Bylaw : 2nd & 3rd Reading 202305-13 11.1.1 2nd Reading Councillor Hennan Councillor Fox RESOLVED THAT Council give second reading to By-Law No. 1-2023 Carried 202305-14 11.1.2 3rd Reading Councillor Linde Councillor Gaultier RESOLVED THAT Council give third and final reading to By-law No. 1-2023. Name Yes No Abstained Absent Councillor Fox ✓ Councillor Gaultier ✓ Councillor Hennan ✓ Councillor Linde ✓ Councillor McIntosh ✓ Carried 12. BUILDING PERMITS 202305-18 13. ADJOURNMENT RESOLVED THAT Council do now adjourn at 1:15pm. Carried Office Report : April 12 - May 9, 2023 - Applications received for Conditional Uses / Variations o Notices drafted and sent to appropriate recipients - Queries about rate for seasonal campsite? - Worked on, completed and submitted Municipal Capacity Building Fund Application with Way To Go Consulting for Asset Management - Spring melt / flooding work - Sent letter of intent to K Block - Follow up with water billing issues - Submitted Pesticide ad to newspaper - Hosted Financial Plan Public Hearing on evening of April 20 - Arranged garbage pick up for golf course - Received complaint about grading at lane - forwarded to PW - Pricing for water connection - Attended annual conference for Manitoba Municipal Administrators - Advertising for Push, Pull, Drag - May 24 - Received confirmation of Green Team Funding o Advertising for Summer Student - Sending out Scholarship information pending clarification on rules -