Council Chamber(s) - Use of Facility by Non-Council and/or Fire Policy — full text

This is an automated transcription (OCR) of the captured official document — minor recognition errors are possible; the source document governs. Snapshot 956c0f85521a · verified 2026-06-10 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

## PURPOSE From time to time, the Council Chambers are used by organizations within the Municipality which are not directly Council and/or Fire Department related organizations. The Rural Municipality of Wallace-Woodworth has adopted this policy to establish consistent guidelines for the use of the Council Chambers), by Non-Council/Fire Department organizations. ## POLICY - 1.0 Elkhorn - The Rural Municipality of Wallace-Woodworth does not allow the use of the Elkhorn Satellite Office (10 Grange Street/ 12 Richhill Avenue) for any use other than that directly related to the operations of the Municipality. - 2.0 Virden - The Rural Municipality of Wallace-Woodworth does not allow the use of the Main Office (154023 - PR # 257 Virden) for any use other than that directly related to the operations of the Municipality. - 3.0 Kenton - The Rural Municipality of Wallace-Woodworth does allow the use of the Kenton Satellite Office (220 Cornwall Street) for public use, from time to time. - 3.1 The Kenton LUD Office Manager will take any/all bookings for the Council Chambers at Kenton, and will keep a calendar for the same. - 3.2 The Kenton LUD Office Manager will make sure the Council Chambers are accessible to the "User" after hours. ie. unlocking the fire hall door entrance, leaving lights on, etc. - 3.3 Regardless of any/all public bookings for the Council Chambers, should the Council need the Council Chambers to hold a Special Meeting of Council, a Council Standing Committee Meeting, or otherwise Council related organization, Council bookings will always take precedence over public use. - 3.4 The Council Chambers must be left as they are found, this includes the use of the kitchen and bathrooms. ## R.M. OF WALLACE-WOODWORTH ## General Policies Council Chamber(s) - Use of Facility by Non-Council and/or Fire Policy APPROVED by: Resolution No. 15/147 Revision Date: February 2017 DATE: Feb. 24, 2015 PAGE: 1  ## R.M. OF WALLACE-WOODWORTH ## General Policies Council Chambers) - Use of Facility by Non-Council and/or Fire Policy APPROVED by: Resolution No. 15/147 Revision Date: February 2017 DATE: Feb. 24, 2015 PAGE: 2 - 3.5 Outdoor footwear must be removed before entering the Council Chambers in order to reduce extra janitorial expense. - 3.6 Use of the Council Chambers is at no charge to the public, however, should the Municipal Staff consider the state of the Council Chambers unacceptable following the meeting/event, there will be an invoice sent to the "User" for janitorial services in the amount of $50.00. - 3.7 The computers and filing systems located in the Council Chambers are not to be accessed by any "User" other than Municipal Office Staff. Any violation of this may result in a ban of the space for future use by the "User" and/or the "Organization", and other consequences as deemed appropriate by Council, may be pursued. - 3.8 The entire building is designated as a No Smoking Facility. - 3.9 The "User" will be responsible for any/all damages to the Facility.