This is the exact embedded text of the captured official document.
Snapshot 6f3798900690 · verified 2026-06-10 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Sustainable
Procurement Action
Plan
2022-2025
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
1
Table of Contents
Land and Water Acknowledgment ................................................................................................... 2
Introduction .................................................................................................................................... 2
What is Sustainable Procurement? .................................................................................................. 3
A Four-Pillar Program ............................................................................................................................. 4
Sustainable Procurement Program ................................................................................................. 5
Vision and Goals ...................................................................................................................................... 5
Sustainable Procurement Mechanisms ............................................................................................ 7
Below Threshold Purchases ($10,000) .................................................................................................. 7
Sustainable Procurement Questionnaires on RFx ............................................................................... 7
Community Benefit Agreements ........................................................................................................... 7
Set aside contracts for Indigenous businesses and Social Enterprises ............................................. 9
Communication and Engagement .................................................................................................. 10
Roles and Responsibilities .............................................................................................................. 11
Training .......................................................................................................................................... 13
Reporting ........................................................................................................................................ 13
All Pillars ................................................................................................................................................ 14
Social and Indigenous .......................................................................................................................... 14
Environmental ....................................................................................................................................... 14
Implementation Plan ...................................................................................................................... 15
Year 1 Implementation Actions ............................................................................................................ 16
Year 2 Implementation Actions ............................................................................................................ 19
Year 3 Implementation Actions ............................................................................................................ 20
Recommendations and Next Steps ................................................................................................. 20
Appendix A - Definitions ................................................................................................................. 21
Appendix B - Strategic Alignment ................................................................................................... 23
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
2
Land and Water Acknowledgment
Winnipeg is located in Treaty One Territory, the home and traditional lands of the Anishinaabe
(Ojibwe), Ininew (Cree), and Dakota peoples, and in the National Homeland of the Red River
Métis. Our drinking water comes from Shoal Lake 40 First Nation, in Treaty Three Territory.
Introduction
Every purchase has an economic, social, environmental, and cultural impact. The City of
Winnipeg spends $400M annually on goods, services, and construction. Achieving 'best value'
for residents through sustainable procurement is an opportunity to formalize and maximize
positive benefits and minimize adverse effects of procurement.
While many Suppliers are already providing positive benefits in their communities, such as
running apprenticeship and vocational training programs for Equity Groups and First Nations,
Inuit and Red River Métis peoples, this is not formally recognized in the current procurement
practices of the City.
To address this gap, Winnipeg, like other municipalities across Canada, is adopting
Sustainable Procurement practices to intentionally recognize the work already being done by
Suppliers to create positive impact and to amplify the positive impacts that can happen
through spending.
To date, efforts have focused on addressing environmental and ethical human rights issues
with successful outcomes such as purchasing energy efficient copiers, green cleaning
supplies, and Fairtrade certified coffee.
Through a phased-in and iterative approach, the Sustainable Procurement Action Plan (SPAP)
will work to enhance fair, open and transparent purchasing across all four pillars of
Sustainable Procurement: environmental, ethical, social, and Indigenous.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
3
What is Sustainable Procurement?
Sustainable Procurement is about capturing the economic, social, environmental, and
cultural impacts of purchasing decisions to foster healthy and vibrant communities. It is a
powerful tool to help the City deliver on sustainability priorities outlined in key Plans and
Policies. See Appendix B for strategic alignment of sustainable procurement.
Sustainable Procurement embeds relevant sustainability considerations into the selection of
goods and services, along with factors such as price, quality, service, and technical
specifications. It maintains fair, open, and transparent bidding, while addressing both the
sustainability factors for a specific good or service as well as the operational practices of
suppliers along the supply chain. Sustainable Procurement means getting best value for the
City over the total life of a good or service, while seeking and amplifying opportunities that
address environmental, ethical, social, and Indigenous opportunities and risks.
Here are three examples of what this looks like in practice:
1. When the City buys coffee for its food services areas, it could add organic, Fairtrade or
locally roasted coffees to the mix of coffees offered, or only carry blends that have a
recognized sustainability certification (e.g., Fairtrade). This preference could be
expressed in bidding documents. Then, when evaluating bids from potential
suppliers, the City would look at how effectively suppliers were able to deliver on
sustainability opportunities and, importantly, whether these came at a price that
represented best overall value.
2. When buying promotional items, looking at the procurement through a sustainability
lens could mean prioritizing purchases from Indigenous businesses or from social
enterprises who provide employment for individuals facing barriers.
3. When purchasing for construction projects, bid documents could include a question
about whether a company uses an internal or external organization's construction
employment-training program that recruits workers from target Equity Groups.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
4
A Four-Pillar Program
Winnipeg has adopted a four-pillar model which promotes a comprehensive approach to
sustainable procurement that addresses supply chain opportunities across four pillars:
environmental, ethical, social, and Indigenous.
The City has historically addressed environmental and ethical risks and opportunities; and in
recent years has started to address opportunities in the social and Indigenous pillars such as
purchasing from social enterprises and Indigenous businesses. Now, through the
implementation of the SPAP, the City will develop a program that delivers positive outcomes
across all four pillars.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
5
Sustainable Procurement Program
A Sustainable Procurement Program is built on a foundation of shared vision and goals which
are achieved through an iterative process of implementing a set of diverse mechanisms to
achieve defined metrics, while still ensuring that the procurement process is fair, open, and
transparent. A Sustainable Procurement Program is founded on city policy, led by city staff,
with the engagement and advice of community stakeholders, Indigenous Rightsholders, and
business sectors.
Vision and Goals
The Sustainable Procurement vision includes the high-level aspirations that the community
and the City have identified through various strategic plans, engagement with City staff, and
engagement with stakeholders and Indigenous Rightsholders. The strategic plans and policies
that inform the vision include:
o Winnipeg's Indigenous Accord
o OurWinnipeg 2045 Development Plan
o Winnipeg's Poverty Reduction Strategy
o Universal Design Policy
o Equity Diversity and Inclusion Policy & Strategy
o Newcomers Welcome and Inclusion Policy & Strategy
o Winnipeg's Climate Action Plan
o Winnipeg's Green Building Policy: New City-owned Buildings and Major Additions
o Winnipeg's Green Fleet Plan
See Appendix B for the strategic alignment with the relevant policies and plans.
Sustainable Procurement Vision
Our procurement practices fully consider the relevant social, economic, cultural, and
environmental impacts related to the goods and services we purchase and the suppliers who
deliver them. Sustainable procurement helps to:
o Increase environmental responsibility and resilience through Indigenous knowledge,
natural resource preservation, renewal, enhancement, and reuse.
o Develop an equitable, diverse, and inclusive community and remove systemic
barriers.
o Support education and employment opportunities to foster social and economic
equity.
o Strengthen community cohesion through inclusive engagement, reconciliation,
collaboration, and responsiveness with all members of the community.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
6
Sustainable Procurement Goals
The Sustainable Procurement goals take the high-level vision and ground them with specific
outcomes that can be asked for and reported on in the procurement process. These goals will
contribute to the vision:
o Increase employment of First Nations, Inuit and Red River Métis peoples
o Increase employment of Equity Groups
o Increase in organizations paying a Living Wage
o Increase training and apprenticeship opportunities for Equity Groups, including First
Nations, Inuit and Red River Métis peoples
o Increase contract and subcontracts with social enterprises, Indigenous businesses
and diverse businesses
o Enhance City of Winnipeg knowledge of public and private employment training
entities and increase partnerships between contractors and these entities
o Align public and private education and training programs with potential employment
through sustainable procurement
o Suppliers are recognized for and increase their contributions to the advancement of
the Winnipeg community socially, economically, culturally and environmentally
o Increase energy efficiency and reduce greenhouse gas emissions
o Increase economy circularity, reduce consumption and increase waste diversion
o Increase access to local and sustainable food
In the table below the sustainable procurement program is summarized. The vision, goals,
mechanisms and reporting metrics lead to each other in that order. Then the reporting
metrics provide feedback on the vision and goals.
Note: The ethical pillar is not featured in the table because the requirement for no forced
labour or child labour is a standard that will be applied across all procurements moving
forward.
Vision
o
Increase environmental responsibility and resilience through Indigenous knowledge, natural resource preservation, renewal, enhancement, and reuse.
o
Develop an equitable, diverse, and inclusive community and remove systemic barriers.
o
Support education and employment opportunities to foster social and economic equity.
o
Strengthen community cohesion through inclusive engagement, reconciliation, collaboration, and responsiveness with all members of the community.
Five Key Sustainable Procurement Opportunity Areas for the Indigenous, Social and Environment Pillars
Social, Indigenous and Environmental Pillars
Employment
Skills and Training
Social Value in the Supply Chain
Community Development
Environment
Goals
o
Increase employment of First Nations, Inuit and Red River Métis peoples (Employment, Indigenous)
o
Increase employment of Equity Groups (Employment)
o
Increase in organizations paying a Living Wage (Employment)
o
Increase in training and apprenticeship opportunities for Equity Groups and First Nations, Inuit and Red River Métis peoples (Skills and Training)
o
Increase contracts and subcontracts with social enterprises, Indigenous businesses and diverse businesses (Social Value in the Supply Chain, Indigenous)
o
Enhance City of Winnipeg knowledge of public and private employment training entities and increase partnerships between contractors and these entities (Employment, Skills &
Training, Community Development)
o
Align public and private education and training programs with potential employment through sustainable procurement (Employment, Skills & Training, Community Development)
o
Suppliers are recognized for and increase their contributions to the advancement of the Winnipeg community socially, economically, culturally and environmentally (Community
Development)
o
Increase energy efficiency and reduce greenhouse gas emissions (Environment)
o
Increase economy circularity, reduce consumption and increase waste diversion (Environment)
o
Increase access to local and sustainable food (Environment)
Sustainable Procurement Mechanisms
o
Below threshold purchases
o
Sustainable Procurement RFx Questionnaire
o
Community Benefit Agreements
o
Set aside contracts for Indigenous businesses and social enterprises
Reporting Metrics
All
o
#, $, % of bids that included sustainability (environmental,
ethical, social, Indigenous) specifications
o
Average weighting allocated to sustainability in RFPs
o
Number of solicitations that included at least one diverse
supplier, Indigenous supplier, or social enterprise on the bidders
list
o
Percent of contracts with mandated targets for GHG emission
reductions
Indigenous and Social
o
% of spend with Indigenous / diverse
businesses, and social enterprises
o
#, $ value of contracts awarded to Indigenous /
diverse businesses and social enterprises
o
# of equity group members who received
employment or skills training on city projects
Environment
o
% of spend on 3rd party eco-certified products
o
GHG emission reductions (tCO2 equivalent)
o
Waste reduction or avoidance (kg)
Feedback
Design Flow
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
7
Sustainable Procurement Mechanisms
The Sustainable Procurement program will use multiple procurement mechanisms
appropriate to advance the vision and goals while complying with legal and trade agreement
parameters.
Below Threshold Purchases ($10,000)
Purchasing Card spend will prioritize SPAP goals.
Create and utilize Social Enterprise, Indigenous Business and Diverse Business Supplier List.
Below trade agreement threshold purchases can intentionally include businesses from the
supplier list in requests for quotes.
Sustainable Procurement Questionnaires on RFx
A set of Sustainable Procurement Questionnaires will be used to evaluate and provide
appropriate weighting of the sustainable procurement component of bid documents. This will
be included on various RFx documents, such as Request for Information (RFI), Request for
Quotation (RFQ) and Request for Proposal (RFP). The questions asked in the Questionnaire
will align with the sustainable procurement goals listed above.
Community Benefit Agreements
A community benefit agreement (CBA) is a legally enforceable agreement on construction,
infrastructure and development projects for specific social value outcomes like hiring,
training, apprenticeships, or procurement and sub-contracting that ensures projects enhance
social, cultural, Indigenous, environmental, and economic opportunities for the community.
The benefits are designed with a specific community focus, so the approach to both the
structure of the CBA and the targets varies widely across Canada and internationally.
The development of CBAs is an iterative process and requires consideration on a project-by-
project basis upon criteria that will be developed with stakeholders and Indigenous
Rightsholders participation, as well as meaningful engagement with stakeholders and
Indigenous Rightsholders as to the project-specific issues and merits of its use.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
8
The key design components needed to develop the CBA tactic within the SPAP are:
o What scale or type of project will trigger a CBA consideration
o Feasibility review on potential CBA projects to determine if project is appropriate
o Early and meaningful engagement with the City, Indigenous Rightsholders, industry
and community stakeholders in the planning and design of the CBA to maximize the
project opportunities
o How the CBA will be incorporated into the selected bid process
o What specific community benefit outcomes will be sought related to hiring, training
apprenticeships, and social value purchasing also known as, the CBA targets
o How the community benefits are reported
o What is the accountability and incentive framework for efforts toward and
accomplishment of targets
CBA Pilot North End Water Pollution Control Centre
Council passed a motion that future tenders for subsequent phases of the North End Water
Pollution Control Centre Project require bidders to include the following information and
undertakings in their submissions, which will be evaluated as part of that Bid Opportunity.
Projects like this provide a foundation for a Sustainable Procurement CBA pilot to be
developed with the following components and the design elements listed above.
1. Specific information on its intended partnerships or self-directed plans to secure a
diverse skilled project labour workforce.
2. Estimated numbers and classifications of skilled tradespersons to be employed.
3. Specific commitments to engage skilled labour including targets for employment of
Equity Groups and First Nations, Inuit and Red River Métis Peoples within the
Manitoba market.
4. Proposed plans and partnerships with organizations to promote employment and
training initiatives for Indigenous and other Equity Groups within the Manitoba
market.
Following this pilot project, the CBA tactic may be applied to other infrastructure and
construction projects based on a feasibility assessment process through consideration and
engagement on a project-by-project basis with stakeholders and Indigenous Rightsholders.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
9
Set aside contracts for Indigenous businesses and Social Enterprises
Trade Agreements allow targeted set aside purchasing opportunities for Indigenous
businesses. When the decision parameters are met, the SPAP will allow staff to identify and
utilize Indigenous only bid opportunities.
Trade Agreements allow exceptions for purchasing from non-profit social enterprises, SPAP
will allow staff to identify opportunities and utilize this option for procurement.
Prior to implementation, full transparency and the decision parameters for the utilization of a
set aside opportunity will be designed with meaningful engagement with stakeholders and
Indigenous Rightsholders to ensure a fair, open, and transparent procurement process.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
10
Communication and Engagement
The success of the SPAP requires a meaningful, iterative, transparent, engaged, and
relationship building communication and engagement process.
a. Identify a designated staff person to serve as the Sustainable Procurement Liaison,
providing a point of contact and continuity internally and externally.
b. Establish a multi-sector stakeholder and Indigenous Rightsholders Sustainable
Procurement Advisory Table. Members from the Sustainable Procurement Action Plan
Main Working Group along with select internal city policy and program staff will be
invited to join. Additional external community, business, Equity Groups and First
Nations, Inuit and Red River Métis representatives may be invited to join as well, as
determined by the Sustainable Procurement Liaison.
c. Facilitate a Winnipeg social procurement purchaser and supplier roundtable as a
process for understanding opportunities and creating procurement relationships. The
members of the Sub-external Working Groups will be invited to participate as
suppliers, purchasers, training organizations, Equity Groups and First Nations, Inuit
and Red River Métis peoples who can build relationships to deliver on sustainable
procurement goals in City contracts. The City will be a purchaser, but other public and
private purchasers will be invited to participate as well to increase sustainable
procurement opportunities across Winnipeg.
d. Host an Indigenous procurement engagement and relationship building event twice
per year in partnership with Indigenous Relations Division. These events will be
hosted in collaboration with Indigenous Chamber of Commerce, Manitoba Métis
Federation, Indigenous businesses and Rightsholders.
e. Utilize the City's website and social media accounts to promote and educate suppliers
and external stakeholders and Indigenous Rightsholders on SPAP program
implementation.
f.
Consistent with existing City policy and bid templates, SPAP processes will offer a
post-tender debrief to all bidders upon written request.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
11
Roles and Responsibilities
Materials Management will lead development and implementation of the Sustainable
Procurement Program with strong support from the Office of Sustainability, Indigenous
Relations Division, Equity Office, client departments, and subject matter experts in supporting
departments. Delivering on sustainable procurement requires coordination and collaboration
across departments and meaningful engagement with external stakeholders and Indigenous
Rightsholders. The table below outlines a proposed division of program implementation
responsibilities for key internal departments and external stakeholders and Indigenous
Rightsholders that promotes collaboration and engagement.
Role
Responsibilities
Sustainable Procurement
Liaison
-
Primary point of contact for sustainable procurement at the City of Winnipeg for
internal departments and external stakeholders, and Indigenous Rightsholders.
-
Responsible for overseeing the Social Procurement Framework and Sustainable
Procurement Action Plan.
-
Lead the Sustainable Procurement Advisory Table and report annually to the Executive
Policy Committee.
-
Support the Winnipeg Social Procurement Roundtable.
-
Enhance City of Winnipeg knowledge of public and private employment training
entities.
Sustainable Procurement Advisory
Table Representatives from Materials
Management,
client departments and supporting
departments, external stakeholders
and Indigenous Rightsholders
-
Meet quarterly to review the Sustainable Procurement Program.
-
Provide perspectives and serve as an information sharing link between community,
industry, stakeholders and Indigenous Rightsholders and the Public Service.
-
Discuss successes and challenges encountered and adapt program development as
needed.
-
Identify upcoming procurement opportunities that have sustainability
opportunities/risks.
-
Support communication and engagement within and across departments.
-
Advise on the implementation of the Social Procurement Framework (SPF).
-
Contribute to the iterative development of tools, related procedures, social value
requirements, evaluation criteria, and measurement KPI's and targets.
Winnipeg Social Procurement
Roundtable
Winnipeg purchasers, including
the City but others as well,
members of the Sub-external
Working Groups, local social
enterprises, Indigenous businesses
and diverse businesses
-
The City will work with a community organization(s) to convene a quarterly roundtable
to bring together purchasers and suppliers to build relationships and identify
opportunities.
-
Opportunity for private sector purchasers who sell to the City to connect with social
enterprises, Indigenous businesses and diverse businesses and incorporate them into
their supply chain for larger City projects.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
12
City Department
Responsibilities
Materials Management
Those who manage and facilitate
the procurement process.
-
Develop and maintain program elements such as sustainable procurement tools and
related procedures.
-
Collaborate with client departments to identify sustainability opportunities and risks in
procurements.
-
Assist with incorporating sustainability criteria into specifications.
-
Develop and deliver SP training and communications for employees.
-
Lead sustainable procurement program measurement and reporting.
Office of Sustainability
Those responsible for policy work on
Winnipeg's Climate Action Plan, and
the Green Building Policy for New
City-Owned Buildings and Major
Additions
-
Provide advice and direction on alignment with Climate Action Plan.
-
Advise on climate and other environmental risks within the City's supply chain.
-
Provide sustainability advice on development of environmental specifications.
-
Incorporate SP into future climate action and climate resiliency planning.
-
Contribute data and information for reporting and other communications.
Client departments
Those who hold authority on
buying decisions and end-users
of products/services
-
Identify sustainability opportunities within upcoming procurements.
-
Collaborate with Materials Management to incorporate sustainability into
specifications and assign appropriate weighting to sustainability evaluation criteria.
-
Contribute data and information for reporting and other communications.
-
Manage suppliers to ensure delivery of sustainability outcomes specified in contracts.
Supporting departments
Subject matter experts with
knowledge, expertise, and shared
interest in ensuring SP supports City
priorities.
-
Provide expertise and advice for the development of sustainability requirements within
solicitations and participate on evaluation teams.
-
Assets and Project Management: advise on Universal Design Policy opportunities.
-
Communications: advise on the Training & Communications Plan; support delivery
mechanisms; and help align with branding and other communications initiatives.
-
Community Services: advise on Poverty Reduction Strategy, Newcomers Welcome
and Inclusion Strategy, and department opportunities.
-
Economic Development Office: advise on Indigenous procurement opportunities and
partnerships.
-
Equity Office: advise on Equity Diversity and Inclusion (EDI) Policy and Strategy, and
report on EDI Goal 5 and EDI Strategic Action 4.4.
-
Indigenous Relations Division: advise on engagement with First Nations, Inuit and
Red River Métis peoples, Indigenous businesses, and businesses with employment of
First Nations, Inuit and Red River Métis peoples that take concrete actions to support
the Journey of Reconciliation and the Missing and Murdered Indigenous Women, Girls
and Two-Spirited Peoples Calls for Justice.
-
Planning Property and Development: advise on CBA's and links to OurWinnipeg 2045.
-
Public Engagement: advise on external stakeholder engagement.
-
Strategic Planning: advise on alignment with City Strategic Plans and Policies.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
13
Training
A diverse set of training materials and methodologies will be designed and implemented to
support internal and external stakeholders, Indigenous Rightsholders and users to engage
with and respond to sustainable procurement. The City website, webinars, and posted videos
can be utilized to support the SPAP implementation and the cross-sector learning across
multiple topics, including cultural diversity and inclusion, supplier readiness, and internal City
staff capacity.
To support the Indigenous pillar of the program, information for non-Indigenous companies
and individuals to learn about Indigenous history and rights will be available. Acknowledging
the intersectionality of the pillars, Indigenous knowledge of environmental stewardship will
be foundational to the environmental pillar.
As the Sustainable Procurement Liaison develops knowledge of public and private sector
employment training entities, opportunities to align and channel sustainable procurement
training opportunities with these entities will be identified and implemented.
Reporting
Sustainable Procurement success occurs when City purchasing contributes to the vison and
goals identified above.
The measures below are aligned with achieving the goals, and will need continuous review,
clarity and revision by internal city staff in consultation with the Sustainable Procurement
Advisory Table.
The identified mechanisms' implementation priorities, RFx Questionnaires, and CBA
requirements will be set based upon achieving measurable outcomes, such as outlined below.
To ensure public transparency and accountability, the Sustainable Procurement Liaison, on
behalf of the Sustainable Procurement Advisory Table, will report to Executive Policy
Committee on the progress of the Sustainable Procurement Program Action Plan and
outcomes. The reporting will be at minimum on an annual basis and more frequently as
deemed necessary by the committee.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
14
The following reporting metrics have been identified for the sustainable procurement pillars.
All Pillars
o Number and value of bids that include SPAP goals with measurable specifications
o Range of weighting allocated to sustainability in RFx documents
o Number of below threshold solicitations that include at least one diverse supplier,
Indigenous supplier, or social enterprise
o Number of public solicitations responses that include diverse supplier, Indigenous
supplier, or social enterprise bids
o Number and percent of contracts with mandated targets for GHG emission reductions
o Number and value of bids won by local and small businesses
Social and Indigenous
o Percent of total spend with Indigenous businesses, diverse businesses, and social
enterprises
o The number and the dollar value of contracts awarded to Indigenous, diverse
businesses and social enterprises
o Number of Equity Group members and First Nations, Inuit and Red River Métis peoples
who received skills training or apprenticeship opportunities through City contracts
o The number and the dollar value of sub-contracts awarded to Indigenous, diverse
businesses and social enterprises through Tier 1 contractors and CBA agreements
Environmental
o Percent of spend on 3rd party eco-certified products
o GHG emission reductions (tCO2 equivalent) reported by City contractors
o Waste reduction or avoidance (kg) reported by City contractors
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
15
Implementation Plan
The Sustainable Procurement Action Plan for 2022 to 2025 consists of a three-year, iterative
process with components related to the Sustainable Procurement Program, communication
and meaningful engagement, implementation, training and evaluation. Through these key
elements, robust implementation plans will contribute to the sustainable procurement vision
and goals. It is possible that as the plan develops and we gain learnings, the plan may shift
and evolve as needed.
Environmental
Ethical
Social
Indigenous
-
Increase energy
efficiency and
reduce greenhouse
gas emissions.
-
Increase economy
circularity, reduce
consumption and
increase waste
diversion.
-
Increase access to
local and
sustainable food.
Retain highest level
possible of ethical
procurement, such as
avoiding unfair labour
and enforcing
elimination of labour,
forced labour, and
employment
discrimination.
Achieve positive outcomes identified in the Social
Procurement Framework including:
-
Suppliers are recognized for and increase
their contributions to the advancement of the
Winnipeg community socially, economically,
culturally and environmentally
-
Increase in employment of First Nations, Inuit
and Red River Métis peoples
-
Increase in employment of Equity Groups
-
Increase in organizations paying a Living
Wage
-
Increase in training and apprenticeship
opportunities for Equity Groups, and First
Nations, Inuit and Red River Métis peoples
-
Increase in contract and subcontracts with
social enterprises, Indigenous businesses and
diverse businesses
-
Enhance City of Winnipeg knowledge of public
and private employment training entities and
partnerships between contractors and these
entities.
-
Align public and private education and
training programs with potential employment
through sustainable procurement
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
16
Year 1 Implementation Actions
Program Element
Actions
September - November 2022
Program
-
Develop SPAP procedure guidance to supplement the Materials
Management Policy and include processes for each of the Sustainable
Procurement Mechanisms
Communication and
Engagement
-
Appoint the Sustainable Procurement Liaison
-
Establish the Sustainable Procurement Advisory Table
-
Establish the Winnipeg Social Procurement Roundtable
-
Host an Indigenous Procurement Luncheon in collaboration with
Indigenous Chamber of Commerce, Indigenous businesses and
Rightsholders
-
Establish formal partnerships with First Nation, Red River Métis and Inuit
Rightsholders
-
Begin engagement on the design of the CBA Pilot for the North End Water
Pollution Control Centre Phase 2
Implementation
-
Work with client departments to design pilot plan. Identify 10 to 15
upcoming procurements with high sustainability opportunities to pilot.
These can include:
o
Contracts with potential to be set aside for social enterprise or
Indigenous businesses
o
Projects with sustainable procurement RFx questionnaire
opportunities
o
Projects with potential to reduce greenhouse gas (GHG) emissions
-
Create a supplier registry through a standing Request for Information (RFI)
for social enterprises, Indigenous businesses and diverse businesses and
utilize existing directories
-
Develop sustainable procurement RFx questionnaire
Training
-
Integrate sustainable procurement informational materials into Selling to
the City webinars
-
Provide priority purchasing criteria and training for Purchasing Card users
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
17
-
Provide training materials on the purpose and the use of the SPAP
Questionnaire for internal and external stakeholders and Indigenous
Rightsholders
Evaluation
-
Define metrics based on goals and questionnaires, develop reporting
processes, and create a user Evaluation Guide
-
Build a Social Value Menu with various clauses for each pillar
December 2022 - February 2023
Program
-
Develop the CBA process for a City pilot project such as the North End
Water Pollution Control Centre
Communication and
Engagement
-
Create a landing page for Sustainable Procurement which will include
information on the program, opportunities to engage and the standing RFI
for the supplier registry
-
Establish formal partnerships with First Nation, Red River Métis and Inuit
Rightsholders
-
Create short videos for website landing page
-
Host the quarterly Sustainable Procurement Advisory Table
-
Support the quarterly Winnipeg Social Procurement Roundtable
Implementation
-
Implement and monitor the pilot plan
Training
-
Continue internal and external training
Evaluation
-
Report quarterly to the Sustainable Procurement Advisory Table
March - May 2023
Program
-
Collect data and draft annual report to Executive Policy Committee
Communication and
Engagement
-
Host the quarterly Sustainable Procurement Advisory Table
-
Support the quarterly Winnipeg Social Procurement Roundtable
-
Host an Indigenous Procurement engagement event in collaboration with
Indigenous Chamber of Commerce, Indigenous businesses and
Rightsholders
-
Report relevant data to First Nation, Red River Métis and Inuit
Rightsholders as part of the formal partnership agreements
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
18
Implementation
-
Gather data on pilots and move to full implementation of sustainable
procurement mechanisms
Training
-
Integrate sustainable procurement messaging into Selling to the City
webinars
-
Continue internal and external training
-
Create short videos
Evaluation
-
Report quarterly to the Sustainable Procurement Advisory Table
-
Report to First Nation, Red River Métis and Inuit Rightsholders as part of
the formal partnership agreements
June - August 2023
Program
-
Update the program as needed to reflect findings from the pilot phase
Communication and
Engagement
-
Host the quarterly Sustainable Procurement Advisory Table
-
Support the quarterly Winnipeg Social Procurement Roundtable
-
Hold ongoing engagements with First Nation, Red River Métis and Inuit
Rightsholders as part of the formal partnership agreements
Implementation
-
Implement Sustainable Procurement across purchases
o
Contracts with potential to be set aside for social enterprise or
Indigenous businesses
o
Projects with social value opportunities
o
Large-scale infrastructure project(s) to pilot a community benefit
agreement process
o
Projects with potential to reduce greenhouse gas (GHG) emissions
Training
-
Updates as needed
Evaluation
-
Report to Executive Policy Committee on Sustainable Procurement
Program, and First Nation, Red River Métis and Inuit Rightsholders as part
of the formal partnership agreements
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
19
Year 2 Implementation Actions
September 2023 - August 2024
Program
-
Apply a minimum weighting for sustainability criteria in solicitations
-
Monitor and update procedures as needed
-
Review Year 3 implementation actions and refine as needed
Communication and
Engagement
-
Create and promote success stories
-
Host the quarterly Sustainable Procurement Advisory Table
-
Support the quarterly Winnipeg Social Procurement Roundtable
-
Host two Indigenous Procurement engagement events in collaboration
with Indigenous Chamber of Commerce, Indigenous businesses and
Rightsholders
-
Hold ongoing engagements with First Nation, Red River Métis and Inuit
Rightsholders as part of the formal partnership agreements
Implementation
-
Develop a Supplier Code of Conduct
-
Develop new tools to support specific topics (e.g., GHG reductions, circular
economy) or processes (Total Cost of Ownership).
-
Include sustainability performance measures in ongoing contract
management conversations and performance reviews
Training
-
Provide annual training to staff and to suppliers
Evaluation
-
Identify preliminary targets based on baseline reporting
-
Report annually to Executive Policy Committee on Sustainable
Procurement Program
-
Report to First Nation, Red River Métis and Inuit Rightsholders as part of
the formal partnership agreements
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
20
Year 3 Implementation Actions
September 2024 - August 2025
Program
-
Review program for recommended updates
-
Design implementation plan for years 4-6
Communication and
Engagement
-
Host the quarterly Sustainable Procurement Advisory Table
-
Support the quarterly Winnipeg Social Procurement Roundtable
-
Host two Indigenous Procurement engagement events in collaboration
with Indigenous Chamber of Commerce, Indigenous businesses and
Rightsholders
-
Hold ongoing engagement with First Nation, Red River Métis and Inuit
Rightsholders as part of the formal partnership agreements
Implementation
-
Create standard sustainability specifications for common product/service
categories (for example print materials, building deconstruction).
Training
-
Provide annual training to staff and to suppliers
Evaluation
-
Assess and adjust targets
-
Report annually to Executive Policy Committee on Sustainable
Procurement Program
-
Report to First Nation, Red River Métis and Inuit Rightsholders as part of
the formal partnership agreements
Recommendations and Next Steps
Based on the timeline and workplan outlined above the framework and design work of Phase
1 will provide City of Winnipeg with the plans, outcomes and processes to implement the
SPAP and help develop the Program elements over a three (3) year period.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
21
Appendix A - Definitions
"Best value" seeks to meet all requirements around cost, quality and trade agreements,
while also seeking to advance positive sustainability impacts and reduce potential negative
impacts or mitigate potential risks.
"Community Benefit Agreement" is a specific mechanism or contractual arrangement used
in the procurement of large-scale infrastructure projects to ensure the project delivers social
value to the local community.
"Diverse business" is a business that is at least 51 per cent owned, managed, and controlled
by an equity group.
"Equity Groups" are groups that have historically been denied equal access to employment,
education, and other opportunities and includes but is not limited to: Indigenous Peoples,
Racialized peoples, newcomers (less than 5 years in Canada); Persons with Disabilities;
Women; people facing poverty; Veterans, and 2SLGBTQ+ (Two-spirit, Lesbian, Gay, Bisexual,
Trans, Queer, plus) Peoples.
"HIPO" or High Impact Procurement Opportunity is a procurement with high volume, high
spend and / or strategic importance for sustainability to be prioritized for sustainable
procurement.
"Indigenous business" is a business that is 51 per cent owned, managed, and controlled by
one or more Indigenous Persons of Canada (member of a First Nation, the Red River Métis
Nation, or Inuit communities).
"Indigenous Rightsholders" refers to the Red River Métis Nation, First Nations, and Inuit
Rightsholders. Rightsholders in this context refers to both Treaty and Aboriginal rights, which
were given constitutional recognition in Section 35 (1) of The Constitution Act, 1982.
Indigenous Rights include a range of cultural, social, political, and economic rights held by
Indigenous Peoples, including the right to establish treaties; and include the right to land to
practice the right to fish, to hunt, and to practice one's own culture.
"Living Wage" defined as the amount needed for a person working full-time to cover basic
necessities; support healthy development of children; escape financial stress; and participate
in the social, civic and cultural life of the community.
"Purchasing Card" refers to a credit card procured by the City of Winnipeg and provided to
Public Service employees to pay for goods and services required for the delivery of City of
Winnipeg services.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
22
"RFx" is an acronym for Request for [x], where x stands for Information (RFI), Proposal (RFP)
or Quotation (RFQ).
"Social Enterprise" refers to a business that seeks to achieve a defined social, cultural, or
environmental goal and the majority of net profits are reinvested in the social, cultural, or
environmental goal. It often involves a mandate to hire, train and provide wrap- around
supports for people facing multiple barriers to employment.
"Social procurement" is the practice of leveraging procurement to generate added social
value above and beyond the value of the goods or services themselves.
"Sustainable Procurement" is the practice of embedding relevant sustainability
considerations into the selection of goods and services, along with traditional factors such as
price, quality, service, and other functional specifications. Sustainable procurement means
getting best value for an organization over the total life of a good or service, while seeking
opportunities that address environmental, ethical, social, and Indigenous opportunities and
risks.
"Tier 1 Supplier" refers to a supplier that supplies goods or services directly to the
purchasing organization.
"Tier 2 Supplier" refers to a supplier that supplies goods or services directly to a Tier 1
Supplier.
"Total Cost of Ownership" refers the direct social, environmental and financial costs to the
City of products, services and construction during their acquisition, use and end of life phases.
All contracts will be evaluated based on the full range of costs that may include acquisition,
maintenance, replacement, legal disposal, training costs, environmental and social impacts
associated with goods or services.
"Workforce Development" refers to providing employment, apprenticeships and training
opportunities for people experiencing economic disadvantage, including those from equity
groups. This includes recognized apprenticeship training programs that provide candidates
with access to the skilled trades.
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
23
Appendix B - Strategic Alignment
In the matrix below an analysis of Winnipeg policy
and plans which are related to the key sustainable procurement opportunity areas of
employment, training and skills development, social value supply chain, community
development and environment inform the identification of the sustainable procurement
vision.
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
Winnipeg's Indigenous Accord
Create a more equitable and
inclusive society by closing the
gaps in social, health, and
economic outcomes that exist
between Indigenous and non-
Indigenous Canadians.
X
X
X
OurWinnipeg 2045 Development Plan
Leadership and Good
Governance: Promote trust and
government responsiveness
through meaningful, inclusive and
informed community
engagement.
X
Environmental Resilience:
Prioritize the transition to a
resilient, low-carbon future.
X
Environmental Resilience:
Promote low-carbon, energy-
X
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
24
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
efficient buildings through low-
energy building design,
construction and retrofitting.
Environmental Resilience:
Minimize and divert waste from
landfill.
X
Economic Prosperity: Address
poverty as an unacceptable and
costly outcome of systemic
barriers, through collaboration
with the community and other
government bodies.
X
X
X
X
Social Equity: Achieve a safe,
resilient, and inclusive community
by eliminating systemic barriers
that result in discrimination, and
creating opportunities for social,
economic and political inclusion.
X
X
X
X
Social Equity: Build social
cohesion through community
development solutions,
coordinated, effective
partnerships, and responsive
service delivery.
X
Winnipeg's Poverty Reduction Strategy
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
25
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
Improving the lives of the most at-
risk residents makes the city
better for everyone.
X
X
X
X
The urgent housing needs of
shelterless residents are
addressed through proactive,
multi-sectoral partnerships.
X
X
Improve employment and income
outcomes for low-income
Winnipeggers through hiring,
training, compensation, and
purchasing practices.
X
X
Review purchases and look for
products or services that overlap
with what social enterprises offer.
X
Residents in extreme poverty are
most impacted by the
environmental crises.
X
Improvements to transportation
and transit infrastructure and
services prioritize areas of higher
poverty, and increased
interconnectivity to employment
X
X
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
26
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
and affordable goods and
services.
Community development models
and collaborative approaches are
enhanced or initiated for service
planning and delivery in areas of
higher poverty.
X
Use of City's tools and resources
are maximized to reduce system
inequities.
X
Universal Design Policy
Ensure that new civic buildings,
environments, products, services
and programs are designed to be
useable by a wide range of
citizens.
X
X
Equity Diversity and Inclusion Policy & Strategy
To create an inclusive city where
community members feel safe,
supported, included and engaged
in meaningful change,
improvements, products,
X
X
X
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
27
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
programs and services to foster
social and economic equity.
Practice sustainable procurement
and develop supplier diversity.
X
X
Develop best practices in
sustainable procurement in all
four pillars: Indigenous, social,
environmental and ethical.
X
X
X
X
X
Newcomers Welcome and Inclusion Policy & Strategy
Build relationships to foster
community safety and trust.
X
Create training and employment
opportunities for Newcomer
youth at the City.
X
X
Support Newcomer employment
opportunities through social
procurement policies and related
initiatives.
X
X
X
Winnipeg's Climate Action Plan
Understand and Integrate
Business and Economic
Implications of Climate Action
into Decision Making Processes.
X
Reduce Consumption and
Increase Waste Diversion.
X
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
28
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
Ensure New Areas of Growth are
Designed According to the
Principles of Complete
Communities.
X
X
Implement Opportunities to
Improve Winnipeg's Resilience
and Adaptability to the Effects of a
Changing Climate.
X
Winnipeg's Green Building Policy for New City-Owned Buildings and Major Additions
All newly constructed City-owned
buildings and major additions
with a footprint greater than 500
square meters (5,400 square feet)
shall be certified by a green
building standard (LEED® Silver or
better, Green Globes Design™ 3
Globes or better, or other such
third-party verified standards).
X
Winnipeg's Green Fleet Plan
Ensure all light duty fleet tenders
put a significant weight on fuel
efficiency to ensure light duty
vehicles are as fuel efficient as
possible.
X
Explore the opportunity to
prioritize low-emitting
X
City of Winnipeg | Sustainable Procurement Action Plan 2022-2025
29
Strategic Vision
Sustainable Procurement Pillars and Key Opportunity Areas
Social, Indigenous, Ethical and Environmental Pillars
Employment
Skills and
Training
Social Value
In the Supply
Chain
Community
Development
Environment
engines in call-out lists for
outsourced work in City tenders.
Consultation with the private
sector would be a part of this
exploration.
Investigate the feasibility of
applying the strategies of the
green fleet plan to all pieces of
equipment rented by the City for
delivery of City services.
X
Explore the opportunity for
requiring adherence to the City's
anti-idling directive in all
outsourced tenders' bid
opportunity templates.
X