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VOLUNTEER RECOGNITION POLICY
Policy Number
P2023-05
Classification
ADM
Effective Date
2023-11-20
Approval Authority
Council
Supersedes
2008-03
Mandated Review
2028
1. PURPOSE
To ensure that volunteers are continually celebrated and recognized for the work that they do
in an ongoing and equitable way.
2. SCOPE
This policy applies to all volunteers who contribute to community life within the limits of the
City of Bathurst.
3. DEFINITIONS
(1)
COMMUNITY
GROUP
means society non-profits that operate within a single local
community. They are often run on a voluntary basis and are self-
funded. Some are formally incorporated, with a written
constitution and a board of directors, while others are much
smaller and are more informal.
(2)
VOLUNTEER
means are individuals who reach out beyond the confines of paid
employment and normal responsibilities to contribute time and
service to the municipality in the belief that their activity will
have a positive effect on the community. Volunteers provide
programs and services to the residents of bathurst to help enrich
their quality of life.
4. POLICY STATEMENT
The City of Bathurst recognizes and values the volunteers that contribute their time and service
to enrich the quality of life within the community.
Volunteer Recognition Night is an awards evening organized by the City of Bathurst to
highlight outstanding contributions to community life and achievements of individual
volunteers and community groups for their contributions to the community.
1. PROCEDURE
a) Organizing Body
The Recreation, and Tourism Department will act as the organizing body for the City
of Bathurst's Volunteer Recognition Night.
The evening will be organized, planned and scheduled to ensure maximum
participation by the public.
b) Nominations
Nomination forms (Schedule A) are available at City Hall and on the City's website.
They will also be sent by the Recreation and Tourism Department to all local service
clubs, groups and associations.
Award nominations will be solicited from the community at large, including City of
Bathurst staff and Council who are not directly involved with the program.
Nominations shall be made in writing on the approved nomination form.
Nomination forms will be submitted to the City of Bathurst Recreation and Tourism
Department, located at the K.C. Irving Regional Center, beginning January 1 and no
later than February 28 each year.
All nominations become the property of the City of Bathurst and will not be returned.
5. RELATED DOCUMENTS
- Nomination Form
6. REVISION HISTORY
Date
(mm/dd/yyyy)
Description
of Change
Sections
Person who
Entered Revision
(Position Title)
Person who
Authorized
Revision (Position
Title)
SCHEDULE "A"
VOLUNTEER RECOGNITION AWARD
Award for an individual volunteer or a group of volunteers who have taken a
lead role in supporting our community through volunteerism
Application deadline: February 28
PLEASE COMPLETE THE NEXT STEPS TO COMPLETE THIS NOMINATION FORM
Completing this nomination form is a 6-step process. All steps must be completed fully for your nomination form to be
considered. Nominees for volunteer recognition can be individual volunteers or groups of volunteers who have taken
a lead role in supporting our community through volunteerism.
STEP 1 - RELATIONSHIP TO THE NOMINEE
1. Are you nominating yourself for the Volunteer Recognition Award? YES NO
2. Are you nominating a family member for the Volunteer Recognition Award? YES NO
STEP 2 - CONFIRM THE ELIGIBILITY OF THE NOMINEE
The nominee is at least 18 years of age.
The nominee has contributed to supporting our community through volunteerism. Political and public advocacy work
are excluded.
I hereby confirm that the nominee has been made aware of my intent to submit a nomination and has consented to
this nomination.
I confirm
STEP 3 - PROVIDE YOUR CONTACT INFORMATION AND THE CONTACT INFORMATION OF THE NOMINEE
Please provide your contact information.
Last Name:
First Name:
Mailing Address:
City:
Province:
Postal Code:
Telephone Number:
Email Address:
Please provide the name and contact information of the person you are nominating, If you are nominating a group
of volunteers, rather than an individual volunteer, provide the name of the group, the number of people in the
group, and the name and contact information of the person recognized as the group's representative.
Name of the group:
Number of people in group:
Last Name:
First Name:
Mailing Address:
City:
Province:
Postal Code:
Telephone Number:
Email Address:
STEP 4 - DESCRIBE WHY THE NOMINEE DESERVES TO BE RECOGNIZED
Using the space below, please describe in writing the nominee's volunteer contributions. Please describe these
contributions in terms of their importance and impact.
STEP 5 - ENSURE THAT WE HAVE PERMISSION TO SHARE YOUR INFORMATION AND THE NOMINEE'S
INFORMATION
You and the individual volunteer, or representative of a group of volunteers, you nominate have to provide
permission to collect, use, retain, and share the information in this nomination form.
I consent to the collection, use and disclosure of my information as described in this nomination form.
Your Signature Date (YYYY - MM - DD)
The nominee must also provide his or her permission to use the information related to the nomination.
I, the nominee or representative of the nominated group, consent to the collection, use and disclosure of the
information as described in this nomination.
I, the nominee or representative of the nominated group, consent that if selected as an award recipient, I will
participate in the awards ceremony.
Signature of Nominee Date (YYYY - MM - DD)
STEP 6 - SUBMIT YOUR COMPLETED NOMINATION FORM
When you have completed the nomination form, please submit it either:
In person:
KC Irving Regional Centre
Volunteer Recognition Awards Committee
14 Sean Couturier Avenue
Bathurst NB E2A 6X2
Electronically: [email protected]
Application deadline: February 28
Thank you for taking the time to complete this application and submitting your nomination!