This is the exact embedded text of the captured official document.
Snapshot 8df72571507d · verified 2026-06-07 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
COMMUNITY SUPPORT POLICY
Policy Number
P2025-07
Classification
ADM
Effective Date
June 16, 2025
Approval Authority
COUNCIL
Supersedes
1989-17
Mandated Review
2027
1. PURPOSE
All funding requests shall only be considered, and funding decisions made in accordance with
this Policy to ensure that funding is delivered in consistent and equitable manner within the
overall financial parameters as set by Bathurst City Council.
2. SCOPE
This policy applies to all organizations located within the City of Bathurst or providing a
service that benefits Bathurst's residents, wishing to apply for one of the three funding streams.
3. DEFINITIONS
(1)
CITY
means the City of Bathurst
(2)
COUNCIL
means the mayor and councillors of the municipality
(3)
DONATION
means a sum of money below $5,000.00
(4)
GRANT
means a sum of money of $5,000.00 or above
(5)
SPONSORSHIP
means a commitment of funds in exchange for specific
benefits
4. POLICY STATEMENT
The City of Bathurst Community Support Policy establishes a structured, transparent, and
equitable framework for allocating financial support to organizations. Its purpose is to ensure
that funding is distributed effectively to initiatives that benefit the community, foster culture,
arts, social development, tourism, youth, and education, and align with the City's strategic
priorities.
5. OBJECTIVES
a) To provide guidance in the form of an overarching policy to govern the administration of
the following three funding types: Grant, Donation, and Sponsorship.
b) To establish the common principals by which funds are to be awarded.
6. GRANTS
a) Overview
i) This applies to all organizations, which reside within the City of Bathurst's municipal
boundaries and provides a service(s) to Bathurst's residents requesting funding of
$5,000.00 or more.
b) Application
i) The City will advertise an annual call for funding on its website and other relevant
media once per year.
ii) Requests shall include the application form (Schedule A) and a financial statement;
incomplete applications may not be considered.
iii) Applications must be submitted by the last Friday of the month of August.
iv) Applicants shall provide a presentation to Council during a public meeting in
September.
v) The public presentation must include the following
a. The amount requested by the organization
b. Information about the organization such as history, mission, and any other
relevant information
c. The specific purpose, program and/or activity for which the funds will be used
d. A detailed description on how this grant is of benefit to the City of Bathurst
vi) All completed applications will be reviewed and assessed by the Council. Following
annual Council budget deliberations, successful applicants will be notified in writing
of their grant amount, as well as any additional conditions that must be met by the
applicant in order to receive the full amount of funding offered.
vii) Only one application per calendar year will be accepted unless otherwise specified by
Council.
viii)
Organizations applying for grant funding must include all eligible projects and
programs planned for the year in their application, as there will be no opportunity to
reapply until the following year.
c) Eligibility
i) Any of the following, which reside within the City of Bathurst's municipal boundaries
and provides a service(s) to Bathurst's residents are eligible to apply for a grant:
(a)
A registered charitable or non-profit organization; and
(b)
Any organization or corporation if, in the opinion of Council, the grant will assist
in the development of the municipality.
d) Reporting
i) Grant recipients must submit a final report (detailing how the grant was used) by the
first Friday of December during the year the grant was given, or as otherwise specified
by Council.
IMPORTANT: Failure to fulfill this requirement can lead to the group(s) no longer being
eligible for future grant requests.
7. DONATIONS
a) Overview
i) This applies to all organizations, which reside within the City of Bathurst's municipal
boundaries and provides a service(s) to Bathurst's residents requesting funding of
$4,999.00 or less.
b) Application
i) Applications must be submitted before one of three deadlines
a. May 1st
b. September 1st
c. December 1st
ii) Requests shall include the application form (Schedule A) and written report outlining
its programs and its objectives for the year for which funds are being sought,
incomplete applications may not be considered.
iii) All completed applications will be reviewed and assessed by the Grant Committee who
will submit their recommendations to Council. Successful applications will be notified
in writing of their donation amount, as well as any additional conditions that must be
met by the applicant in order to receive the full amount of funding offered.
iv) Only one application per calendar year will be accepted unless otherwise specified by
Council.
v) All applications will be considered until the annual budget allocation has been depleted.
c) Eligibility
i) Any of the following, which reside within the City of Bathurst's municipal boundaries
and provides a service(s) to Bathurst's residents are eligible to apply for a donation:
(a) A registered charitable or non-profit organization
(b) Any organization or corporation if, in the opinion of Council, the grant will assist
in the development of the municipality.
ii) Organizations that receive annual grants under this policy are ineligible to apply for
donations or sponsorships during the current grant year.
d) Reporting
i) Donation recipients must submit a final written report (detailing how the donation was
used) by the first Friday of December during the year the donation was made, or as
otherwise specified by Council.
IMPORTANT: Failure to fulfill this requirement can lead to the group(s) no longer being
eligible for future grant requests.
8. SPONSORSHIPS
a) Overview
i) This policy applies to all organizations, which reside within the City of Bathurst's
municipal boundaries and provides a service(s) to Bathurst's residents requesting
funding in the form of a sponsorship.
b) Application
i) Applications must be submitted before one of three deadlines
a. May 1st
b. September 1st
c. December 1st
ii) Requests shall be detailed and include:
(a) Description of the campaign
(b) Sponsorship levels and associated benefits
(c) Contact information
iii) All completed applications will be reviewed and assessed by the Grant Committee who
will submit their recommendations to Council. Successful applications will be notified
in writing of their sponsorship amount.
iv) Only one application per event per calendar year will be accepted unless otherwise
specified by Council.
v) All applications will be considered until the annual budget allocation has been depleted.
c) Eligibility
i) Any of the following, which reside within the City of Bathurst's municipal boundaries
and provides a service(s) to Bathurst's residents are eligible to apply for a sponsorship:
(a) A registered charitable or non-profit organization
(b) Any organization or corporation if, in the opinion of Council, the grant will assist
in the development of the municipality.
ii) Organizations that receive annual grants under this policy are ineligible to apply for
donations or sponsorships during the current grant year.
9. NOTIFICATION OF FUNDING DECISIONS AND PUBLIC REPORTING
i) Applicants will receive notification, in writing, whether their application was
successful or not, following Council's decision.
ii) The City of Bathurst shall release to the public, on an annual basis, the organizations
that have been assisted through this policy.
10. RELATED DOCUMENTS
- Community Support Program Application Form.
11. REVISION HISTORY
Date
(mm/dd/yyyy)
Description
of Change
Sections
Person who
Entered Revision
(Position Title)
Person who
Authorized
Revision (Position
Title)
APPENDIX A
COMMUNITY SUPPORT POLICY APPLICATION
APPLICANT OR ORGANIZATION INFORMATION
Official Name in Full
Acronym (if applicable)
CONTACT
Contact Person
Address
Telephone
Cell
*Please note that if your funding request is approved, the cheque will be mailed to the address provided in this section.
MAIN SECTOR SERVED BY YOUR ORGANIZATION
Arts and Culture
Tourism
Youth and Education
Community Engagement
Other
MISSION AND MANDATE OF YOUR ORGANIZATION
BRIEF DESCRIPTION OF THE ORGANIZATION
NOTE : Please include details of your main activities and the people who benefit from these activities.
FINANCIAL STATEMENT INCLUDED *Only for grant requests
Yes
No
WRITTEN REPORT DETAILING PROGRAMS AND OBJECTIVES FOR THE FUNDING
YEAR INCLUDED *Only for donation requests
Yes
No
TYPE OF REQUEST
Grant
Donation
Sponsorship
AMOUNT REQUESTED
One application per calendar year may be submitted
SUBMIT COMPLETED APPLICATION VIA EMAIL OR IN PERSON TO:
City Clerk
150 St-George Street
Bathurst, NB E2A 1B5
Email: [email protected]
FOR OFFICE USE ONLY
Approved by Council
Amount Granted
Notes
Final written report submitted by the first Friday of December of donation year