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GPS POLICY
Policy Number
P2010-01
Classification
ADM
Effective Date
2024-04-15
Approval Authority
CAO
Supersedes
NA
Mandated Review
2028
1. OVERVIEW
The City of Bathurst is dedicated to the health and safety of its employees, as well as the
efficient use and maintenance of all its vehicles. The use of GPS is a valuable tool to promote
safer driving habits and alleviate risks associated with the use of City of Bathurst vehicles.
2. PURPOSE
The purpose of this policy is to manage City of Bathurst vehicles more efficiently and cost
effectively while fostering safe operation of City of Bathurst vehicles.
3. SCOPE
This policy applies to all employees operating vehicles on City business, whether in a vehicle
owned, leased or rented by the City.
4. DEFINITIONS
(1)
CAO
means the Chief Administrative Officer of the City's administration
appointed for the City of Bathurst.
(2)
CITY
means the City of Bathurst
(3)
GPS
means an electronic system using a network of satellites to indicate on a
computerized receiver the position of a vehicle, ship, person, etc.
5. POLICY STATEMENT
1. GENERAL GUIDELINES
a) City vehicles are distinctly marked with the City's name and crest and the way they are
operated directly reflects on the City's public image. City vehicles are to be used as
necessary to conduct business of the City and its operations. Employees shall not
operate City vehicles for pleasure travel or to conduct private business. However, it is
recognized that a minimum amount of personal use of a City vehicle may be required
for those employees who are assigned a take-home vehicle while they commute to and
from work in the City vehicle and conduct their daily work in or from a City vehicle.
2. OPERATIONAL GUIDELINES
a) City of Bathurst employees operate City-owned vehicles on behalf of the City and drive
thousands of miles every year. The City's commitment to road safety and employee
welfare, in addition to the well-being of the general public, are the driving factors for
utilization of GPS tracking.
i. - Monitoring through GPS units will be limited to legitimate business purposes with
the overall intention of employee safety and security, increasing productivity and
assisting in quick response in order to inform the public on the progress of
operations.
ii. GPS units will be used on company and contractor vehicles and large-scale
equipment as necessary and will be capable of tracking the location, speed, and
vehicle and implement statuses.
iii. GPS devices are intended to act as both a tool to assist employees, and a tracking
system for City-owned property.
iv. Monitoring may occur during regular working hours and overtime.
v. Employees are prohibited from altering, modifying, adjusting and/or turning off the
GPS device during regular working hours and/or overtime hours.
vi. Information obtained by these devices will be kept confidential.
vii. The installation of a global positioning system (GPS) in an employer's vehicle(s)
does not violate the privacy rights of employees as set out in applicable legislation.
3. DISCIPLINARY ACTIONS
a) In the event that an employee is found to be in violation of company policy by speeding,
driving recklessly, turning the device off during regular working hours and/or overtime
hours, or engaging in dereliction of duty by not working, making unscheduled stops at
unapproved locations or going unreasonably off-course, the employee may be subject
to disciplinary action up to and including termination of employment. The Union
reserves the right to challenge any actions that may be taken by Management relating
to, or arising from, the installation and use of GPS; by exercising any and all rights
under the collective agreement and/or relevant legislation.
4. LEGAL COMPLIANCE
a) The provisions of this policy are subject to any federal, provincial, territorial or local
laws that may prohibit or restrict their applicability and shall be conducted in
accordance with and limited by such laws notwithstanding any terms of this policy to
the contrary.
5. ACKNOWLEDGEMENT & AGREEMENT
I, _____________________________, acknowledge that my supervisor has reviewed the
contents and has provided me with a copy of the GPS Policy of the City of Bathurst.
Signature:
Date:
6. REVISION HISTORY
Date
(mm/dd/yyyy)
Description
of Change
Sections
Person who
Entered Revision
(Position Title)
Person who
Authorized
Revision (Position
Title)