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CELL PHONE POLICY
Policy Number
P2023-01
Classification
ADM
Effective Date
2023-04-17
Approval Authority
CAO
Supersedes
2009-02
Mandated Review
2028
1. PURPOSE
The purpose of this policy is to govern the acquisition, usage, and management of wireless
cellular phones for the City of Bathurst business use by the organization's employees. In
addition, this policy outlines appropriate standards, guidelines, and procedures for appropriate
use, reimbursement policies, and other issues.
It is also the purpose of this policy to protect corporate resources, protect employee safety,
manage communications costs, and help minimize corporate liability.
2. SCOPE
This policy governs all City of Bathurst employees who use company or personally owned cell
phones for the purpose of conducting City of Bathurst business and operations. The City of
Bathurst reserves the right to revoke cell phone privileges at any time should it deem necessary
to do so.
The City of Bathurst Information Technology (IT) department has sole discretion over the
distribution, configuration, and security measures of cellular phones and related technology. If
any non-approved devices, installation, or usage of such technology is discovered, the IT
department reserves the right to remove and/or deactivate them immediately.
3. POLICY STATEMENT
Possession and use of a company-owned and supported cell phone is a privilege, not a right.
Any employee requiring the use of a cell phone must receive prior approval from his or her
manager via an approved business case, application, or other channels stating why the
employee needs such technology to fulfill his or her job duties. Eligible employees may use
personally owned cell phones.
1. APPROPRIATE USE
a) Cell phones and service packages used to conduct City of Bathurst business must be
used responsibly, ethically, and cost effectively. Therefore, the following policy
statements must be adhered to at all times:
i. Some employees may need to use personally owned cell phones to conduct City of
Bathurst business. In such cases, the City of Bathurst will provide a cell phone
requirement allowance of $60 per month for employees who must use his/her
personal cell phone for work purposes, subject to the following conditions:
(a) A manager must first authorize the employee to use his/her personal cell phone
for conducting City of Bathurst business. An authorization letter must be signed
by the employee's supervisor and submitted to the Accounts Payable clerk.
(b) The City of Bathurst will pay an allowance equal to $60 per month. The cell
phone requirement allowance will be paid through Accounts Payable and is
considered a taxable benefit.
ii. No employee shall:
(a) Play games on the cell phone during working hours.
(b) Use their phones for any reason while driving a company vehicle.
(c) Use their cell phone's camera or microphone to record confidential information
without authorization.
(d) Use their phones in areas where cell use is explicitly prohibited.
(e) Download or upload inappropriate, illegal or obscene material.
(f) Conduct illegal transactions, harassment, or any other unacceptable behaviour,
as defined in the City of Bathurst policies.
(g) Install any applications that could harm or compromise the security of City data.
As may be communicated from time to time by the IT Department or the
immediate supervisor.
iii. It is understood by all employees either : A) having a corporate owned device or B)
having a personal device with City of Bathurst data present on the device (such as
e-mails) that the City of Bathurst IT Department reserves the right to remotely wipe
any application or data from the device if it is lost, stolen, or otherwise unavailable
for the data to be removed if the employee is no longer employed by the City of
Bathurst for any reason.
iv. Whenever a company-owned cell phone is damaged, lost, or stolen, such incidents
must be reported immediately to the employee's supervisor, the IT Department, and
the Accounts Payable clerk.
v. Prior to termination of employment or job duties requiring cell phone use, each cell
phone user must:
(a) Surrender his or her company-owned cell phone to his or her manager, the IT
department, or the Accounts Payable clerk.
(b) If the user does not return their company-owned cell phone, he or she will be
required to reimburse the City of Bathurst the price of the cell phone.
(c) Should the employee wish to keep his corporate-provided cell phone upon
departure, the employee may choose to pay out the remaining contract amount
for the device. If no amount is owing on the contract the employee may keep
the device. This is done on an as-is basis with no device warranty expressed or
implied.
4. RELATED DOCUMENTS
- Policy Receipt Acknowledgement - Cell Phone Policy
5. REVISION HISTORY
Date
(mm/dd/yyyy)
Description
of Change
Sections
Person who
Entered Revision
(Position Title)
Person who
Authorized
Revision (Position
Title)
Policy Receipt Acknowledgement
Cell Phone Policy
Accusé de réception d'une politique
Politique sur les téléphones cellulaires
I have read and been informed about the
content, requirements, and expectations of the
cell phone policy for employees at the City of
Bathurst. I have received a copy of the policy
and agree to abide by the policy guidelines as
a condition of receiving a cell phone from the
City of Bathurst.
J'ai pris connaissance du contenu, des
exigences et des attentes de la politique sur
les téléphones cellulaires pour les employés
de la Ville de Bathurst. J'ai reçu une copie de
la politique et j'accepte de m'y conformer à
titre de condition pour recevoir un téléphone
cellulaire de la Ville de Bathurst.
I understand that if I have questions, at any
time, regarding the cell phone policy, I will
consult with the Information Technology
Department.
Je comprends que si j'ai des questions, à
n'importe quel moment, au sujet de la
politique sur les téléphones cellulaires, je
consulterai le Service des technologies de
l'information.
Please read the cell phone policy carefully to
ensure that you understand the policy before
signing this document.
Veuillez lire attentivement la politique sur les
téléphones cellulaires pour vous assurer de la
comprendre avant de signer ce document.
Employee signature / Signature de l'employé
Employee printed name / Nom de l'employé en lettres moulées
Manager signature / Signature du gestionnaire
Date