B-01 — Disposition of Town Owned Assets Policy — full text

This is an automated transcription (OCR) of the captured official document — minor recognition errors are possible; the source document governs. Snapshot e8374d16b490 · verified 2026-06-07 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

## DISTRICT OF CARLETON NORTH ## DISPOSITION OF TOWN OWNED ASSETS POLICY ## POLICY NO: B-01 Supersedes: Amended: Buildings, Facilities, And Properties B-01 September 10, 2024 Town of Florenceville-Bristol Disposition of Town Owned Assets Policy ## 1. PURPOSE: To establish a policy for the disposition of Town-owned unneeded and obsolete assets based on cost effectiveness, community benefit and good environmental practices, in a fair, open and transparent manner. ## 2. SCOPE: This policy applies to all Town-owned assets which are no longer required. For the purpose of this policy, assets will be divided into the following categories: Land & Buildings, Vehicles & Machinery, and Office Furniture, Materials & Equipment. ## 3. PROCEDURES: ## 3.1. Land & Buildings - 3.1.1. Prior to the sale of Town-owned land or buildings, Council approval shall be obtained. - 3.1.2. All Town-owned land shall be posted for Expressions of Interest. Land and buildin all be sold at a price as close to market value as possible. Council is not obligate to accept any of the Expressions of Interest. - 3.1.3. If no acceptable offers are received following the Expression of Interest, the land and buildings shall be listed with a licensed real estate company. ## 3.2. Vehicles & Machinery - 3.2.1. The appropriate department head shall complete a Surplus Asset Report (see Schedule A) to determine the approximate value of the asset. The CAO will then determine if the asset should be offered to another municipality or organization, or if it should be sold. - 3.22. Where icement of a siftiar ve to rama in i ery, sem achine/ma hairy sham be traded. - 3.2.3. Where the CAO does not feel there is a suitable municipality or organization for the asset, and where a trade-in is not more cost-effective, the asset may be offered to Town staff via email at the estimated assessed value determined by the department head and approved by the CAO. - 3.2.4. If no Town staff are interested in the asset at the estimated assessed value, the asset shall be offered for sale by public notice on the Town's website and social media pages at the estimated assessed value. - 3.2.5. It is the responsibility of the purchaser to arrange pickup of the asset. ## 3.3. Office Furniture, Materials & Equipment - 3.3.1. The appropriate department head shall complete a Surplus Asset Report (see Schedule A) to determine the approximate value of the asset. The CAO will then determine if the asset should be offered to another municipality or organization, or if it should be sold. - 3.3.2. Where the CAO does not feel there is a suitable municipality or organization for the asset, it may be offered to Town staff via email at the estimated assessed value determined by the department head and approved by the CAO. - 3.3.3. If no Town staff are interested in the asset at the estimated assessed value, the asset shall be offered for sale by public notice on the Town's website and social media pages at the estimated assessed value. - 3.3.4. It is the responsibility of the purchaser to arrange pickup of the asset. ## 3.4. Other Disposal - 3.4.1. For items that are not sold after the above process is exhausted, the item will be disposed of as scrap in an environmentally acceptable manner, or disposed of at a suitable landfill. ## Certification for District of Carleton North Policy Manual: I certify that this Disposition of Town-Owned Assets Policy was adopted by Council as indicated above.    Mayor Prate aren September 10, 2024 Date of Council Resolution Anny was Clerk OF CALE TON JANUARY 1 2023 September 10,2024 Date Policy in Effect  ## Schedule A: Surplus Asset Report Manager/Director Name: Asset Description: (and attach photo) Asset condition: Reason for asset disposal: Approximate value: Signature: Date: ## To be completed by the Treasurer: Debt owing against asset: Depreciated value: Treasurer Signature: ## Preferred option to be completed by CAO: Offer to Neighbouring municipality: Donate to non-profit organization: Offer for sale on Facebook for CAO/Clerk Signature: $ - [ ] Donate Sale Price: $ Date: 19 Station Road, Florenceville-Bristol, NB ETL 3JS T: 506.392.6763 F: 506.392.5211 wwww.carletonnorth.con Asset sold to: - [ ] CAO/Clerk Signature : $ Date: