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unofficial consolidation, the official version is held by the municipal clerk.
1
Fundy Albert Flag Policy
Effective Date: November 4, 2025
1. PURPOSE STATEMENT
The Municipality of Fundy Albert will fly flags on its premises on a permanent basis and
on a temporary basis to mark special occasions. This policy applies to all municipal
buildings, parks, and public facilities under municipal control, including leased lands. It
also provides guidelines for receiving and considering requests from the public to display
a flag on municipal property. No individual, organization, or group may install or fly a flag
on any municipal property without prior authorization from the Municipality.
The Municipality recognizes that flags are important symbols of civic pride, identity, and
respect. The proper display and care of flags reflect the Municipality's commitment to
national, provincial, and community values.
2. LEGISLATIVE AUTHORITY
This Policy is adopted under the authority of Section 10 of the Local Governance Act,
S.N.B. 2017, c.18, which authorizes Council to manage and regulate the use of municipal
property and to establish related policies.
The Municipality will ensure adherence to the Rules for Flying the National Flag of Canada,
issued by the Government of Canada, and the Government of New Brunswick Protocol
Manual for official flag display practices and procedures.
3. DEFINITIONS
-
"Chief Administrative Officer (CAO)" means the head of the municipal
administration and the only employee who reports directly to Council.
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"Council" means the Mayor and Councillors of the Municipality of Fundy Albert.
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"Half-mast" means the position halfway between the top of a mast and its base,
generally used for flags to show respect or mourning.
-
"Special Occasion" means a commemorative date, event, or recognized period
observed by a community organization that may warrant a request to the
Municipality to have a flag flown.
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4. PERMANENT FLAGS
4.1 Location and Display
The following flags will be flown on a permanent basis on municipal properties:
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2849 Main Street, Hillsborough - Two Flagpoles
o The Hillsborough Public Library will permanently fly the National Flag of
Canada and the Provincial Flag of New Brunswick on a daily basis.
o One flagpole is designated for the display of a special occasion flag, when
permitted under this Policy. In such cases, the special occasion flag will be
flown in place of the Provincial Flag of New Brunswick for a specified
period.
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61 Academy Street, Hillsborough - Two Flagpoles (Future Installation)
o The Municipal Office will fly the National Flag of Canada and the Provincial
Flag of New Brunswick on a daily basis.
o One flagpole is designated for special occasion flags, under the same terms
as above.
-
McClelan Memorial Park, Riverside-Albert - Three Flagpoles
o The park will permanently fly the National Flag of Canada, the Provincial Flag
of New Brunswick, on a daily basis.
o The Acadian Flah will be flown annually from June 1 to August 31 to
recognize the region's Acadian heritage and cultural significance.
o One pole is designated for special occasion flags under this Policy, flown
temporarily in place of the Provincial Flag.
-
9 Bicentennial Road, Riverside-Albert - One Flagpole
o The Riverside-Albert Recreation Centre will permanently fly the National
Flag of Canada on a daily basis.
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All permanent and special occasion flagpoles shall meet applicable engineering and
safety standards and be maintained in good condition by the Municipality.
4.2 Position of Honour
When multiple flags are flown on separate poles, the National Flag of Canada shall occupy
the position of honour, in accordance with federal and provincial flag protocols.
5. HALF-MASTING
5.1 Circumstances
Flags shall be flown at half-mast as a sign of mourning or solemn respect in the following
circumstances:
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When directed by the Office of Protocol (Government of New Brunswick) or the
Government of Canada;
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Upon the death of a sitting member of Council of Fundy Albert;
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Upon the death of an active municipal employee;
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In other circumstances as determined jointly by the Mayor and the Chief
Administrative Officer (or their designates);
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On designated commemorative dates such as Remembrance Day (November 11)
and National Day for Truth and Reconciliation (September 30).
5.2 Emergency or Exceptional Circumstances
In the event of a national tragedy, local disaster, or other emergency situation, the Mayor
or Chief Administrative Officer may authorize the immediate half-masting of flags
without the need for a Council resolution. Such action shall be communicated to Council
as soon as reasonably possible, and the duration shall be determined in consultation with
the Mayor or CAO.
5.3 Duration
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Flags shall remain at half-mast from the time of notification until sunset on the
day of the funeral or memorial service.
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If no funeral is held, the flag shall be lowered for at least one full business day
within ten days of notification.
6. SPECIAL OCCASIONS
The Municipality may receive requests to fly flags recognizing community events or
organizations. The following guidelines apply:
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Special occasion flags shall only be flown on designated flagpoles, as listed in this
Policy.
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Requests must be submitted in writing using Appendix A - Application to Fly a
Community Organization Flag.
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Applications must be received a minimum of six (6) weeks prior to the requested
display date to allow for Council consideration.
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Council approval is required for all special flag displays.
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In time-sensitive cases, the CAO, in consultation with the Mayor, may authorize a
temporary flag display, subject to ratification by Council at its next regular
meeting.
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Approved flags shall be provided by the applicant and must be in good condition.
The Municipality will not fly a damaged or poor-quality flag.
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Flags will normally be flown for a maximum of seven (7) consecutive days, unless
otherwise approved by Council resolution.
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The Municipality reserves the right to refuse or remove a flag at any time if it
becomes damaged, deteriorated, or presents a safety concern.
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Requests will be considered in the order received.
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The Municipality will advise the public of the significance of any special occasion
flag through municipal communication channels.
6.1 Ineligible Requests
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The Municipality will not approve flag requests that promote or represent:
a. Political parties or campaigns;
b. For-profit corporate entities;
c. Religious organizations or observances;
d. Groups supporting social or racial intolerance, violence, or hatred.
6.2 Public Awareness
Where appropriate, the Municipality may post brief explanatory information about the
special occasion flag being displayed on its website or social media.
7. DAMAGED OR RETIRED FLAGS
Flags that are damaged, faded, or no longer in suitable condition for display will be retired
respectfully in accordance with the Government of Canada's Guidelines for the Disposal of
the National Flag of Canada and similar standards for other flags.
8. FLAGS AT THE DISCRETION OF COUNCIL
Council may, by resolution, direct Administration to fly a flag on a community flagpole for
a specific event, recognition, or period of mourning. Such decisions shall be documented
in the Council minutes and specify the reason, duration, and location for the display.
9. ADMINISTRATION AND CONTACT
Municipality of Fundy Albert - Municipal Office
61 Academy Street, Hillsborough NB E4H 2R4
Phone: (506) 734-3733
Email: [email protected]
10. TRANSPARENCY AND RECORDKEEPING
All flag-raising requests, approvals, and Council decisions will be recorded and retained in
accordance with the Archives Act (S.N.B. 2009, c. A-26.1), and the Right to Information and
Protection of Privacy Act (RTIPPA).
Approved flag events shall be noted in Council minutes for public access.
_______________________
____________________________
Mayor
Clerk
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APPENDIX A - Application to Fly a Community Organization Flag
Instructions:
- Applications must be submitted a minimum of six (6) weeks prior to the requested
date.
- The Municipality reserves the right to determine which flags may be flown on
municipal property.
- Approved flags must be provided by the applicant in good condition.
- The significance of the flag provided will be used for any public communication.
- The flag shall only be flown on the designated Special Occasion Flagpole, pursuant to
this Policy.
TO BE COMPLETED BY COMMUNITY ORGANIZATION
Name of Organization: ____________________________________________
Significance of Flag: ____________________________________________
Requested Duration to be Flown: __________________________________
Name & Title: _________________________________________________
Contact Phone Number: __________________________________________
Contact Email: _________________________________________________
Image Attached: Yes No
Preferred Location (select one):
2849 Main Street, Hillsborough - Hillsborough Public Library
61 Academy Street, Hillsborough - Municipal Office (future installation)
McClelan Memorial Park, Riverside-Albert
9 Bicentennial Road, Riverside-Albert - Recreation Centre
TO BE COMPLETED BY THE MUNICIPALITY
Date Received: ____________________________
CAO or Designate Signature: ____________________________
Council Decision Date: ____________________________