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unofficial consolidation, the official version is held by the municipal clerk.
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB
E5J 2G2
POLICY TITLE: PUBLIC ALERT SYSTEM USAGE POLICY (VOYENT ALERT SYSTEM)
POLICY NUMBER: 2025 - 02
VERSION NUMBER:
DATE APPROVED: MAY 7, 2025
EFFECTIVE DATE: MAY 7, 2025
Policy Statement:
This policy establishes guidelines for the use of the Public Alert System (PAS) to disseminate non-
emergency information efficiently and effectively to the public.
Policy Scope:
This policy applies to all authorized personnel and agencies utilizing the Public Alert System for
non-emergency communications. It does not cover emergency alerts governed by the Emergency
Alert System (EAS) policy.
Objectives:
The objectives of the Public Alert System include:
-
Keeping the community informed of important non-emergency updates.
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Enhancing transparency and engagement between authorities and the public.
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Promoting safety, well-being, and community awareness.
Authorized Uses:
The PAS may be used for:
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Community Updates: Notifications about town hall meetings, policy changes, or local
initiatives.
-
Event Announcements: Information about public events, cultural festivals, or civic
programs.
-
Service Notifications: Updates on utility work, road closures, or service disruptions.
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Weather Advisories: Non-severe weather updates or precautionary information.
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Public Education: Campaigns on health, safety, or environmental awareness.
Prohibited Uses:
The PAS shall not be used for:
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Personal, political, or commercial purposes.
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Sharing unverified or speculative information.
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Non-official communications or those unrelated to public interest.
Authorized Personnel:
Only authorized individuals may activate the system. Authority must be granted in writing by
Council and those granted authority must review and agree to abide by this policy and understand
the consequences of its inappropriate use.
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB
E5J 2G2
Message Guidelines:
All messages disseminated via the PAS must:
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Be accurate, clear, and concise.
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Avoid causing unnecessary concern or confusion.
-
Include:
o Subject: A brief summary of the notification.
o Details: Specific, relevant information.
o Action: Any required or recommended steps for recipients.
o Contact Information: How to obtain additional details or assistance.
Communication Channels:
The PAS may utilize various platforms, including:
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Email newsletters.
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Text message alerts.
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Social media accounts.
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Official websites.
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Automated phone systems.
Frequency and Timing:
-
Notifications should be scheduled at appropriate times to maximize engagement and
minimize disruption.
-
Overuse or excessive frequency of alerts should be avoided to prevent desensitization.
Privacy and Data Protection:
-
Recipient data (e.g., phone numbers, email addresses) shall be stored securely and used
exclusively for authorized PAS communications.
-
Compliance with applicable data protection regulations is mandatory.
Testing and Maintenance:
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Regular testing of the PAS shall be conducted annually to ensure reliability.
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Platforms and tools must be maintained to support seamless operation.
Monitoring and Feedback:
-
The effectiveness of PAS messages shall be periodically reviewed through public feedback.
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Adjustments to messaging strategies will be implemented as needed.
Compliance and Accountability:
-
Unauthorized or inappropriate use of the PAS is strictly prohibited and may result in
disciplinary actions.
-
All messages must be logged, including the sender, content, and distribution date.
Amendments:
This policy shall be reviewed annually and revised to reflect technological advancements, community
needs, or regulatory changes.
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB
E5J 2G2
Effective Date:
This policy is effective as of May 7, 2025 and will be reviewed annually to ensure its effectiveness.
Contact:
For more information or if you have any questions about this policy, please contact the Chief
Administrative Officer for the Rural Community of Fundy Shores
Version Log:
Version Number
Amendment Description
Approved By
Approval Date
1
Council
May 7, 2025
Annotation for Official Policy Book
This is to certify that the foregoing is a true and accurate copy of the Public Alert System Usage for
the Rural Community of Fundy Shores, which was adopted by Council at its duly convened meeting
held 7th day of the May, 2025.
________________________________
____________________________
Linda N. Sullivan Brown
Date
Chief Administrative Officer/Clerk
Rural Community of Fundy Shores