This is the exact embedded text of the captured official document.
Snapshot bc4be3238ab1 · verified 2026-06-07 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB
E5J 2G2
POLICY TITLE: EMERGENCY ALERT SYSTEM USAGE POLICY (VOYENT ALERT SYSTEM)
POLICY NUMBER: 2025 - 03
VERSION NUMBER:
DATE APPROVED: MAY 7, 2025
EFFECTIVE DATE: MAY 7, 2025
Policy Statement:
The purpose of this policy is to establish guidelines for the appropriate use of the Emergency Alert
System (EAS) to ensure timely, accurate, and effective communication during emergencies to protect
public safety.
Policy Scope:
This policy applies to all personnel authorized to activate the EAS, including the Chief
Administrative Officer, Emergency Management Officials, and other designated authorities.
Authority
Only authorized personnel may issue alerts.
Criteria for Activation
The EAS may be activated for:
-
Imminent Threats: Severe weather events, natural disasters, or other emergencies that pose
an immediate risk to life or property.
-
Public Safety Alerts: Significant threats requiring public attention.
-
Testing and Maintenance: Scheduled tests to ensure system functionality and readiness.
Testing and Maintenance schedules must be shared publicly and announced on the Local
Governments website, Social Media channels and through a community mailer.
Authorized Personnel
Only authorized individuals may activate the system. Authority must be granted in writing by
Council and those granted authority must review and agree to abide by this policy and understand
the consequences of its inappropriate use.
Message Guidelines
All EAS messages must:
-
Be clear and concise to avoid confusion.
-
Include specific instructions or recommended actions.
-
Indicate the nature of the emergency and affected area.
-
Be disseminated in a timely manner to ensure effectiveness.
Communication Channels
The EAS may utilize multiple channels, including:
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB
E5J 2G2
-
Wireless Emergency Alerts (WEA) to mobile devices - Voyent Alert.
-
Social media platforms and official websites.
-
Public sirens or loudspeaker systems, if applicable.
Testing and Training
-
Regular testing of the EAS shall be conducted per once annually, during safety week to
ensure operational readiness.
-
Training sessions for authorized personnel shall be held annually to ensure compliance with
protocols.
Monitoring and Evaluation
-
The use of the EAS will be monitored to ensure compliance with this policy.
-
Post-event evaluations will be conducted to assess the effectiveness of the alert and identify
areas for improvement.
Privacy and Data Protection:
-
Recipient data (e.g., phone numbers, email addresses) shall be stored securely and used
exclusively for authorized PAS communications.
-
Compliance with applicable data protection regulations is mandatory.
Compliance and Accountability
-
Unauthorized use of the EAS is strictly prohibited and may result in disciplinary action or
legal consequences.
-
All activations must be documented, including the time, content, and individual responsible.
Amendments
This policy shall be reviewed annually by the Public Safety Committee and Council and updated as
necessary to reflect changes in laws, technology, or best practices.
Effective Date:
This policy is effective as of May 7, 2025 and will be reviewed annually to ensure its effectiveness.
Contact:
For more information or if you have any questions about this policy, please contact the Chief
Administrative Officer for the Rural Community of Fundy Shores
Version Log:
Version Number
Amendment Description
Approved By
Approval Date
1
Council
May 7, 2025
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB
E5J 2G2
Annotation for Official Policy Book
This is to certify that the foregoing is a true and accurate copy of the Emergency Alerting System
Usage for the Rural Community of Fundy Shores, which was adopted by Council at its duly
convened meeting held 7th day of the May, 2025.
________________________________
____________________________
Linda N. Sullivan Brown
Date
Chief Administrative Officer/Clerk
Rural Community of Fundy Shores