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Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB E5J 2G2
www.fundyshores.ca
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POLICY TITLE: COMMUNITY GRANT POLICY
POLICY NUMBER: 2023 - 06
VERSION NUMBER: 1
DATE APPROVED:
EFFECTIVE DATE:
Policy Statement
The Rural Community of Fundy Shores has many non-profit organizations who, through their active
memberships, provide foundational support in many areas in our community. This policy reflects
the willingness and financial ability of the Local Government to recognize and support the ongoing
efforts of our volunteer organizations who serve a vital role in providing valuable programs and
services throughout our community.
Citation
This policy is adopted under the authority of Section 102 of the Local Governance Act, RSNB 2017, c.
18.
Purpose
To provide:
1) Operating funding to eligible organizations that can demonstrate their positive
contributions to the Fundy Shores citizenry.
2) Sponsorship funding and one-time donation to eligible organizations for their positive
contributions to Fundy Shores and their citizens.
3) In-Kind support to eligible organization for events that will benefit the citizens of Fundy
Shores.
Types of Support
There are three types of support for which organizations may apply:
1) Operating Grants
a. Provides operational funding to support community-based organization for their
programs and operational expenses.
b. Provides operational funding to support tourism, recreation and cultural
organizations for their programs and operational expenses.
2) Sponsorship / One-Time Donation
a. Provides funding for tournament hosting/travel and facility discounts for properties
owned by the Rural Community of Fundy Shores.
b. Provides a means for organization to apply for funding where they do not meet the
registered charitable or registered non-profit requirements of the funding
organization.
c. One-time monetary donations to organization and/or individuals affiliated with
eligible organizations.
3) In-Kind Support
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB E5J 2G2
www.fundyshores.ca
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a. Provides support to organization through the use of Community equipment,
facilities, or staff time.
Eligibility Requirements
1) Operating Grant
a. Any organization applying for funding under this policy shall meet ALL of the
following requirements:
i) Be a not for profit or charitable organization
ii) Have a volunteer Board of Directors or Executive Board;
iii) Have been in operation for at least one year;
iv) Demonstrate the ability to raise funds through their own means;
v) Provide their organization's annual revenue and expenses;
vi) Demonstrate a need for operational funding assistance;
vii) For grants over $5000, audited financial statements are required; and
viii)
Demonstrate how their application for funding will benefit the residents of
the Rural Community of Fundy Shores;
ix) Demonstrate how their application for funding aligns with the Rural Community
of Fundy Shores strategic documents.
2) Sponsorship / One-Time Donation
a. Demonstrate their ability to raise funds through their own means;
b. Demonstrate how their application for funding will benefit the residents of the Rural
Community of Fundy Shores and how their application for funding aligns with the
strategic documents/direction of the community.
3) In-Kind Support
a. Demonstrate their ability to raise funds through their own means;
b. Demonstrate how their application for funding will benefit the residents of the Rural
Community of Fundy Shores and how their application for funding aligns with the
strategic documents/direction of the community.
Exclusions
1) The following types of organization are not eligible to apply for any funding opportunities
from the Rural Community of Fundy Shores:
a. For Profit Organizations and/or Businesses.
b. Federal and/or Provincial Government mandated service delivery responsibilities;
c. Political organizations; and
d. Churches or Religious affiliated organizations.
Application & Review Process
1) Operating Grants
a. The Rural Community of Fundy Shores shall issue a call for funding application once
per year.
b. All organizations shall complete the Operating Grant Application Form and submit
the form in full by the deadline advertised on the website and social media platforms
for the Rural Community of Fundy Shores. Failure to do so may disqualify the
applicant.
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB E5J 2G2
www.fundyshores.ca
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c. All applications will be considered until the budget allocation has been depleted.
2) Sponsorship / One-Time Donations
a. Sponsorship / One-Time Donation application may be submitted at any time
throughout the year, up to $1000.
b. Applications exceeding $1000.01 will only be considered during the annual budget
process.
c. Request for funding will need to be received ten (10) weeks prior to the support is
required. This will give Council the time to review the request and discuss its
alignment with the strategic direction of the community.
3) In-Kind Support
a. The Rural Community of Fundy Shores shall review the In-Kind Support Applications
at any time throughout the year.
b. All eligible organizations requesting in-kind support shall not exceed $500.
c. Request for in-kind support shall be received six (6) weeks prior to the support
being needed.
d. Applications shall be reviewed and awarded subject to the available of Staff, services,
facilities or equipment being requested.
General Conditions
1) All grants are awarded subject to Council's approval.
2) Grants may be awarded within certain terms and conditions. The letter of award shall state
if any particular restrictions apply to the Grant. Funding may be revoked for failure to
comply with the terms and conditions stipulated in the letter.
3) Funding may be revoked should there be a misappropriation of funds, failure to report or
misrepresentation by the receiving organization.
4) The group or organization receiving a grant under this policy shall recognize the Rural
Community of Fundy Shores as a sponsor of their organization, event, etc.
Version Log
Version Number
Amendment
Description
Approved By
Approval Date
Annotation for Official Policy Book
This is to certify that the foregoing is a true and accurate copy of the Community Grant Policy for the
Rural Community of Fundy Shores, which was adopted by Council at its duly convened meeting held
4th day of the October, 2023.
_________________________________________________
____________________________________________
Linda N. Sullivan Brown
Date
Chief Administrative Officer
Rural Community of Fund Shores