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Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB E5J 2G2
POLICY TITLE: SCENT-FREE WORKPLACE POLICY
POLICY NUMBER: 2024 - 02
VERSION NUMBER: Final
DATE APPROVED:
EFFECTIVE DATE:
Policy Statement:
The purpose of this policy is to ensure a healthy, safe, and comfortable environment for all
employees, clients, and visitors. Fragrances and scented products can cause serious health issues for
individuals with sensitivities or allergies. This policy aims to minimize exposure to such substances in
the workplace.
Policy Scope:
This policy applies to all employees, contractors, visitors, and clients within our workplace premises,
including offices, meeting rooms, break rooms, and shared spaces.
Policy:
1.
Prohibited Products:
o
The use of perfumes, colognes, and other scented personal care products (e.g., body
sprays, lotions, hair sprays) is not recommended in the workplace.
o
Employees are encouraged to choose unscented or fragrance-free versions of
hygiene products such as deodorants, soaps, shampoos, and conditioners.
o
The use of air fresheners, scented candles, potpourri, and other fragrance-dispensing
devices is prohibited in all work areas.
2.
Expectations for Visitors:
o
Clients, visitors, and contractors are expected to refrain from wearing strong scents
when visiting our premises.
o
Signs will be posted at entry points to remind all visitors of our scent-free policy.
3.
Responsibilities:
o
Employees are responsible for adhering to this policy and ensuring their personal
products are scent-free.
o
Managers should ensure compliance with this policy and address any concerns or
complaints related to fragrances promptly.
Rural Community of Fundy Shores
31 Malcolm Meehan Road
Musquash NB E5J 2G2
o
Chief Administrative Officer will provide guidance on implementing this policy
and will support employees who experience sensitivities or health issues due to
exposure to scents.
4.
Accommodation for Health Needs:
o
Employees with medically diagnosed sensitivities or conditions related to fragrances
should inform their supervisor or the Chief Administrative Officer for appropriate
accommodations.
o
Management will work with affected individuals to implement reasonable
accommodations, such as adjusting workspaces or increasing ventilation.
5.
Non-Compliance:
o
Non-compliance with this policy will be addressed according to our organization's
disciplinary procedures. Employees may be asked to wash off strong scents or
change clothes if necessary.
Effective Date:
This policy is effective as of [Date] and will be reviewed annually to ensure its effectiveness.
Contact:
For more information or if you have any questions about this policy, please contact the Chief
Administrative Officer.
Version Log:
Version Number
Amendment Description
Approved By
Approval Date
Annotation for Official Policy Book
This is to certify that the foregoing is a true and accurate copy of the Scent Free Policy for the Rural
Community of Fundy Shores, which was adopted by Council at its duly convened meeting held
13th day of the November, 2024.
________________________________
____________________________
Linda N. Sullivan Brown
Date
Chief Administrative Officer/Clerk
Rural Community of Fundy Shores