Fundy-St. Martins, New Brunswick
· adopted 2023-01-17
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unofficial consolidation, the official version is held by the municipal clerk.
SIGNING AUTORITIES POLICY - FUNDY-ST. MARTINS
Authority:
Council Motion:
Date Approved:
January 17,2023
Purpose of Poli CV
To provide signing authorities for Agreements, Contracts and Bank Accounts for
Fundy-St. Martins.
Policv Statement
t. The signing authorities of the Village shall be the Mayor, the Deputy
Mayor, the Chief Administrative Office (CAO) and the Municipal Clerk.
2. All agreements, and official documents requiring authorized signatures,
that are operational in nature and/or within the budget shall be signed by
two signing authorities, one of which shall be the CAO. (ie. Leases, service
contracts, project contract). ln the absence of the CAO, the Mayor or
Deputy Mayor may sign.
All agreements, and official documents requiring authorized signatures,
that are outside normal operational requirements shall be signed by two
signing authorities, one shall be an Elected Official signing authority and
one Administration signing authority. (e.g. development agreements,
fra nch ise agreements, i nter-govern menta I agree ments)
3. All cheques or electronic fund transfers (EFT) shall require two authorized
signatures. Authorized signatures for cheques shall be signed by two
signing authorities, one shall be the Municipal Clerk plus designated Elected
Official.
Council
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4. The exceptions would be financial documents, and non-financial materials
not considered agreements, cheques or office documents, but authorized
under other policies or agreements (e.g. purchase orders)
5. Council shall establish the incumbents for each of the elected position and
the CAO, and the CAO shall establish the appointed positions.
6. The banking institutions will be advised as to the changes as and when they
may occur with appropriate documents being submitted as required.
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RESOLU.TION
DATE
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ADOPTED
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