Volunteer Firefighter Recognition and Community Center Rental Policy #2026-06 — full text

This is an automated transcription (OCR) of the captured official document — minor recognition errors are possible; the source document governs. Snapshot bc7b4399a9bf · verified 2026-06-07 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

Policy # 2026-06 ## Volunteer Firefighter Recognition and Community Centre Rental Policy ## 1. Purpose The purpose of this policy is to recognize the valuable service provided by volunteer firefighters by providing access to the Upper Kingsclear Community Centre at a reduced rental rate for personal events, while ensuring fair and responsible use of municipal facilities. ## 2. Eligibility This policy applies to active volunteer firefighters who are members in good standing with the local Fire Department serving the municipality. To be eligible, firefighters must: - Be listed on the current active roster of the Fire Department and having completed 200 hours of service in the previous calendar year. - Be booking the facility for personal use, not for commercial purposes or on behalf of an external organization. - Be in good standing as confirmed by the Fire Chief or designated officer. ## 3. Discount Eligible volunteer firefighters may receive a discount of 50% on the standard Community Centre rental fee. The discount: - Applies to the facility rental fee only. - Is limited to 1 booking per calendar year per firefighter. - Does not apply to damage deposits, cleaning fees, security fees, insurance requirements, or additional equipment rentals. ## 4. Booking Requirements  All bookings must follow the standard Community Centre booking procedures including: - Submission of a completed rental agreement. - Compliance with all municipal policies and facility rules. - Payment of applicable fees and deposits. ## 5. Verification Eligibility for the discount must be verified by the Fire Chief prior to the booking being approved. ## 6. Restrictions The discounted rate may not be: - Transferred to another person or organization. - Used for fundraising events or events held on behalf of another group without prior approval of Council or Administration. ## 7. Damage and Liability The renter remains fully responsible for: - Any damages to the facility or equipment. - Proper cleanup of the facility as outlined in the rental agreement. - Compliance with all safety regulations and occupancy limits. ## 8. Administration The administration of this policy will be the responsibility of the rural community of Hanwell. Any disputes or exceptions may be referred to Council for consideration. ## 9. Review This policy will be reviewed periodically by Council to ensure it continues to meet the needs of the municipality and its volunteer firefighters.   Adopted by Council: March 18/26 Date of Revision Approved by Council: Mayor's Signature: Shile Clerk's Signature: