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Policy #2023-04 Community Grant Policy
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HARVEY RURAL COMMUNITY
Policy #2023-04 Community Grant Policy
Policy Objective:
Harvey Rural Community has many non-profit organizations who, through their active
membership, provide foundational support in many communities in our area. This policy
reflects the willingness and financial ability of Harvey Rural Community to recognize and
support the ongoing efforts of our volunteers who serve a vital role in providing valuable
programs and services throughout our Community. This policy is adopted under the authority of
Section 102 of the Local Governance Act, RSNB 2017, c. 18.
Policy Purpose:
1. Provide annual operating funding to eligible organizations that can demonstrate their
positive contributions to our Community, and
2. Provide sponsorship funding and one-time donations to eligible organizations
for their positive contributions to our Community, and
3. Provide In-Kind support to eligible organizations for events that will benefit
the residents of Harvey Rural Community.
Grant Types:
There are three types of support for which organizations may apply:
1. Annual Operating Grants:
a) Provides operational funding support to community-based organizations
for their programs and operational expenses.
b) Provides operational funding support to tourism, recreation and cultural
organizations for their programs and operational expenses.
2. Sponsorships:
a) Provides funding for tournament hosting/travel
b) Provides a means for organizations to apply for funding where they do
not meet the registered charitable or registered non-profit requirements
of the funding organization.
c) One-time monetary donations to organizations and/or individuals
affiliated with eligible organizations.
3. In-Kind support
a) Provides support to organizations through use of Community equipment,
facilities, or staff time.
Eligibility Requirements:
1. Annual Operating Grant
a) Any organization applying for funding under this policy shall meet ALL
of the following requirements:
i) Be a not for profit or charitable organization;
ii) Have a volunteer board of directors or executive;
iii) Have been in operation for at least one year;
Policy #2023-04 Community Grant Policy
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iv) Demonstrate the ability to raise funds through their own means;
v) Provide their organization's annual revenue and expenses, and demonstrate a
need for operating funding assistance;
vi) For grants over $5,000, financial statements are required; and demonstrate how
their application for funding will benefit the residents of the Harvey Rural
Community.
b) The following types of organizations are not eligible to apply for Annual
Operating Grant support:
i) For Profit Organizations and/or Businesses;
ii) Federal and Provincial Government mandated service delivery responsibilities;
iii) Political organizations; and
iv) Churches
2. Sponsorships:
a) Demonstrate the ability to raise funds through their own means;
b) Demonstrate how their application for funding will benefit the residents of
the Harvey Rural Community.
3. In-Kind support:
a) Demonstrate the ability to raise funds through their own means;
b) Demonstrate how their application for in-kind support will benefit the
residents of the Harvey Rural Community.
Application and Review Process:
1. Annual Operating Grants:
a) The Harvey Rural Community shall issue a call for funding once per year.
b) All organizations shall complete the Annual Operating Grant Application
Form and submit the form in full by the deadline advertised. Failure to do
so may disqualify the applicant.
c) All applications will be considered until the annual budget allocation has
been depleted.
2. Sponsorships & Donations:
a) Sponsorship & Donation Applications may be submitted at any time
throughout the year, up to the annual budget allocation.
b) Any applications requesting support of $500 or less shall be referred to the
CAO for consideration up to the annual budget allocation and must be
received two (2) weeks prior to when the support is required. The Director
shall follow a guideline provided by the Administration Committee and
guidelines will be reviewed annually by the Administration Committee.
c) All organizations requesting support over $500 shall submit the application
form in full to the CAO at least six (6) weeks prior to when the sponsorship
is needed to ensure Committee and Council have time to meet, review and
approve. Applications will be considered until the annual budget allocation
has been depleted.
Policy #2023-04 Community Grant Policy
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d) Requests for Sponsorship of an application to another funding
organization shall be submitted at least four (4) weeks in advance of the
funding organization's application deadline to ensure Council has time to
meet, review and approve the request.
3. In-Kind Support:
a) The Harvey Rural Community shall review the In-Kind Support Applications
at any time throughout the year.
b) All organizations requesting support valued at $500 or less shall complete
the In-Kind Support Application Form and submit the form in full to the CAO
at least four (4) weeks prior to when the sponsorship is needed.
c) All organizations requesting support valued at over $500 shall submit the
application form in full to the CAO at least six (6) weeks prior to when the
sponsorship is needed to ensure Committee and Council have time to meet,
review and approve.
d) Applications received shall be subject to the availability of the Community
staff, services, facility or equipment being requested.
e) The application procedure shall be repeated any time an in-kind support is
sought.
General Conditions:
1. Grants may be awarded with certain terms and conditions. The letter of award
shall state if any particular restrictions apply to the grant. Funding may be
revoked for failure to comply with the terms and conditions stipulated in the
letter.
2. Funding may be revoked should there be a misappropriation of funds, failure
to report or misrepresentation by the receiving organization.
3. The group or organization receiving a grant under this policy shall recognize
the Harvey Rural Community as a sponsor when applicable.
4. Approval for financial assistance under this policy shall be at the discretion of
the Harvey Rural Community Council.
Date of Adoption by Council: ___________________
Clerk's Signature: ____________________________