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1. PURPOSE STATEMENT
Where the Town of Salisbury recognizes the importance and value in sharing
information, networking, and promoting regional collaboration, it is a Policy of the Town
to ensure Salisbury is represented at conferences for municipal associations that are
intended to promote the work of Municipal Councils (UMNB and FCM). In order to
promote succession planning, promote effective Council governance, and budget
accordingly, this Policy outlines the approach of the Town in determining the
representatives/attendees of the conference(s).
2. FEDERATION OF CANADIAN MUNICIPALITIES
Council Representation - FCM Conferences
It is a general policy that the Mayor and Deputy Mayor shall attend the Federation of
Canadian Municipalities (FCM) conference on an annual basis. In the event that either
(or both) are unavailable, Council may appoint a designate. In the event that the Deputy
Mayor has attended FCM in the past, Council may, by way of resolution, appoint an
alternate representative in the spirit of providing opportunity for different elected officials
to attend the conference.
FCM Conferences - Eastern Canada
When the FCM Conference is held in Toronto or East of Toronto, the Town shall appoint
one (1) additional representative from Council to attend FCM with the usual two
designates, insofar as this is a budgetted expense.
When the FCM Conference is held in the Maritime Provinces, all of Council shall be
afforded the opportunity to attend the FCM Conference. This determination shall be
made during budget deliberations during the calendar year prior and the adjustment to
Council's expense budget shall be for that calendar year only.
POLICY
Department:
Chief Administrative
Officer (CAO)
FCM & UMNB CONFERENCE
POLICY
Effective Date: February 13,2024
Last Reviewed Date: June 24, 2025
CAO Attendance
In the event that the Canadian Association of Municipal Administrators (CAMA)
Conference is being attended by the CAO and is at a location that can be attended with
the same flight or drive, the CAO shall also attend in addition to the Representative(s)
from Council. In the event that the CAMA and FCM conferences are not held in host
municipalities in reasonable proximity, the attendance of the CAO shall be at the
discretion of Council and determined no later than the February meeting of Council.
Budget & Expenses
The Town's Mayor Expense budget shall cover all expenditures for the Mayors
attendance at FCM (or their designate). Expenses from all other representatives from
Council shall be expensed from the Council Expenses budget. In the event that the
CAO attends, this shall be expensed from the Administration's Department Professional
Development/Conferences budget.
All expenses incurred are subject to the Town's Expense Policy. Administration is
directed to budget accordingly, pursuant to this Policy, on an annual basis. The Town
shall not re-imburse any additional expenses for spouse(s)/companion attendance to
the Conference.
3. UNION OF MUNICIPALIITIES OF NEW BRUNSWICK
Council Representation - UMNB
It is a Policy of Council that insofar as a group registration rate is possible, all of Council
shall be provided the opportunity to attend the Union of Municipalities of New Brunswick
(UMNB) Conference.
CAO Attendance
The Chief Administrative Officer (CAO) shall attend the UMNB Conference with Council.
Budget & Expenses
All expenditures, including that of the CAO, shall be expensed under the Council
Expenses budget for the UMNB Conference.
All expenses incurred are subject to the Town's Expense Policy. Administration is
directed to budget accordingly, pursuant to this Policy, on an annual basis. The Town
shall not re-imburse any additional expenses for spouse(s)/companion attendance to
the Conference.
Voting Delegate(s)
Pursuant to UMNB By-laws, respective Members must appoint, by resolution, a voting
Member.
The Council of the Town of Salisbury, by way of adoption of this Policy, hereby resolves
that the Mayor be appointed as the voting member at meetings of the Union of
Municipalities of New Brunswick (UMNB), with the Deputy Mayor appointed as the
alternate voting member.
4. MUNICIPAL ELECTION YEAR(S)
During a calendar year where municipal election(s) are held in May, no elected officials
shall attend the FCM Conference, given it is held in June, unless the Mayor is a
returning elected official and is confirmed to be acclaimed in the position, based on
Election New Brunswick's Municipal Election Schedule, with sufficient time to register
for the conference. Exceptions to this guideline may be made, by resolution of Council,
at the discretion of Council in the event that the FCM Conference is held in the
Maritimes.
The Chief Administrative Officer (CAO) shall not attend FCM without an elected official.
Insofar as it is held, the Town shall maintain the budget for UMNB, even during an
election year, given this conference is held in November.