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Tantramar Health and Fitness Allowance Policy 2023-03
March 2023
Administered by: CAO
Number: 2023-03
Effective Date: March 14, 2023
Subject: Health and Fitness Allowance
Pages: 2
1. PURPOSE:
The purpose of this policy is to encourage employee physical health and fitness. Being
active can lead to a healthier and more productive workforce, decreases in absenteeism
and turnover, more positive employees and workplace culture and lower medical costs and
less injuries.
2. ADMINISTRATION
It shall be the responsibility of the CAO or delegate to administer this policy.
3. SCOPE
Full-time employees are eligible after successfully completing their probation period.
4. POLICY
4.1
This benefit is available to full-time employees working a minimum of 35 hours
per week, who have successfully completed their probationary period.
4.2
Annual Health & Fitness Allowance - Each calendar year you are eligible
for reimbursement of eligible health and fitness expenses to a maximum
of $300, taxes included.
4.3
Eligible expenses include membership and registration fees, as well as personal
equipment, such as:
a) Health / fitness club memberships;
b) League fees for joining a sports team (e.g., hockey, soccer, baseball);
c) Fitness classes (e.g., pilates, dance, bootcamp);
d) Coaching from a certified personal trainer;
e) Lifestyle, nutrition, or weight management programs (e.g., Weight Watchers);
and
f) Exercise equipment for at home use to promote physical activity and fitness
(e.g., Weights, Tennis racket, Yoga mat)
Tantramar Health and Fitness Allowance Policy 2023-03
March 2023
4.4
Ineligible expenses include:
a) Any type of clothing (e.g., Shorts, T-shirts, pants, sneakers);
b) Anything for someone other than yourself; and
c) Any program or service covered or off-set by Tantramar's existing employee
benefits program.
4.5
If you are unsure whether an activity qualifies for reimbursement, please
speak with the CAO.
4.6
Expenses must be supported with original expense receipts in the
employee's name.
4.7
The health and fitness reimbursement are considered earnings and is therefore taxable
and insurable (subject to employment insurance and CPP premiums).
5. EXPENSE REIMBURSEMENT
5.1
Receipts must be submitted by November 30 of each year to qualify for
reimbursement within the current calendar year.
5.2
To submit receipt(s) for reimbursement, complete an expense report, attach the original
receipt(s) and submit to the CAO or delegate for approval. Approved expenses will be
reimbursed through payroll, less applicable deductions and recorded at year end as a
taxable benefit.