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POLICY NUMBER
2001-1
COVERAGE
COUNCIL
TYPE
COUNCIL POLICY
EFFECTIVE DATE
JANUARY 22, 2001
AMENDED
MARCH 10, 2008
AMENDED
_____DECEMBER 17, 2012_________
TOWN OF WOODSTOCK
TOLL ROAD FUND RAISING POLICY
PURPOSE
FROM TIME TO TIME TOWN COUNCIL RECEIVES REQUESTS FROM LOCALLY-
BASED NON-PROFIT AND VOLUNTEER ORGANIZATIONS TO CONDUCT FUND
RAISING ON DEAKIN DRIVE IN THE FORM OF A VOLUNTEER TOLL. THIS POLICY
WILL SERVE AS A GUIDELINE FOR THE APPROVAL OF THESE REQUESTS.
ELIGIBILITY
ONLY LOCAL NON-PROFIT, VOLUNTEER AGENCIES MAY APPLY FOR PERMISSION
TO CONDUCT TOLL ROAD FUND RAISING ACTIVITIES. TOWN COUNCIL HAS THE
SOLE DETERMINATION AS TO ELIGIBILITY. CHURCHES AND NATIONALLY-BASED
GROUPS AND ORGANIZATIONS ARE NOT ELIGIBLE.
CONDITIONS
THE FOLLOWING CONDITIONS ARE APPLICABLE TO AN APPROVAL FOR THE
CONDUCT OF A VOLUNTEER TOLL ROAD:
1.
APPLICATION TO BE SUBMITTED BY END OF APRIL OF YEAR PROPOSED.
2.
TOLL IS ON A VOLUNTARY BASIS.
3.
ORGANIZATION IS TO TAKE THE FOLLOWING STEPS:
-
ADVERTISE AT LEAST SEVEN DAYS IN ADVANCE OF TOLL ROAD
ACTIVITY.
-
PROVIDE EVIDENCE OF LIABILITY INSURANCE (MINIMUM ONE
MILLION DOLLARS).
-
ERECT SIGNS AT ALL ENTRANCES TO STREET UPON WHICH TOLL IS
BEING CONDUCTED.
-
TOLL CAN ONLY OPERATE FOUR (4) HOURS PER DAY, BETWEEN
HOURS OF 10:00 AM AND 4:00 PM.
-
TOLL CANNOT BE CONDUCTED ON A SUNDAY.
-
ALL TOLL ROAD MEMBERS TO WEAR SAFETY VESTS, DISPLAY
TRAFFIC CONTROL SAFETY CONES.
-
METHOD TO IDENTIFY VEHICLES THAT HAVE ALREADY PAID TOLL.
-
CLEAN UP OF AREA AFTER EVENT. IE. LITTER/DEBRIS PICKUP WHICH
MAY HAVE OCCURRED DURING EVENT.
4.
COUNCIL WILL APPROVE ONLY THREE ACTIVITIES PER YEAR BETWEEN
THE MONTHS OF MAY AND SEPTEMBER, SELECTION WILL BE BY
LOTTERY. TOLLS CANNOT TAKE PLACE DURING OLD HOME WEEK, HIGH
SCHOOL GRADUATION OR SIMILAR SPECIAL EVENTS EXCEPT WITH THE
APPROVAL OF TOWN COUNCIL.
5.
AN ORGANIZATION WILL BE PERMITTED TO CONDUCT ONE TOLL EVENT
PER YEAR.
6.
AN ORGANIZATION WILL BE PERMITTED TO CONDUCT A TOLL IN EACH
OF TWO CONSECUTIVE YEARS ONLY, THIS PROVISION MAY BE WAIVED
IF NO OTHER ORGANIZATION HAS APPLIED FOR PERMISSION TO
CONDUCT A TOLL.
APPLICATION
AN APPLICATION IS TO BE COMPLETED (SEE ATTACHED) AND RECEIVED BY THE
TOWN COUNCIL PURSUANT TO CONDITIONS, PARAGRAPH 1.
TOWN OF WOODSTOCK
DEAKIN DRIVE TOLL ROAD FUND RAISING APPLICATION
RE: POLICY NUMBER 2001-1
DATE:
Note: Application must be submitted by the end of April of year proposed.
NAME OF ORGANIZATION:
ADDRESS:
POSTAL CODE:
PHONE:
FAX:
NAME OF PERSON MAKING APPLICATION:
ADDRESS:
POSTAL CODE:
PHONE:
ORGANIZATION INFORMATION
PURPOSE:
YEARS OF OPERATION:
NUMBER OF MEMBERS:
ARE MEMBERS ALL VOLUNTEERS?
YES NO
IF NO, EXPLAIN:
TOLL ROAD INFORMATION
DATE(S) OF TOLL ROAD ACTIVITY:
TIME OF TOLL ROAD:
OTHER (SAFETY MEASURES/PUBLIC RELATIONS MEASURES)
PROVIDE OTHER INFORMATION WITH RESPECT TO SAFETY, PUBLIC RELATIONS AND
EXPERIENCE IN CONDUCTING THIS ACTIVITY.
I/WE AGREE TO THE CONDITIONS AND OTHER ELIGIBILITY REQUIREMENTS AS
OUTLINED IN POLICY NO 2001-1 - TOLL ROAD FUND RAISING POLICY.
SIGNED
FOR TOWN OFFICE USE ONLY
TOWN OF WOODSTOCK APPROVAL YES NO _____
DATE:
SIGNATURE:
CHIEF ADMINISTRATIVE OFFICER OR
DIRECTOR OF ADMINISTRATIVE SERVICES