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Policy No. 53 "Warden and Deputy Warden Policy"
POLICY NO. 53
WARDEN AND DEPUTY WARDEN POLICY
1.
This Policy is entitled the "Warden and Deputy Warden Policy".
2.
This Policy shall be interpreted in accordance with and subject to applicable provincial
legislation.
3.
In this Policy:
"majority" means a majority of Councillors who are present at the meeting.
4.
The Warden shall be elected by Council in accordance with the following process and
rules:
(1)
The Chief Administrative Officer shall preside as Chair at any meeting or
portion of any meeting during which a Warden is elected.
(2)
After announcing that the business of Council at the meeting is to elect a
Warden, The Chair shall call for nominations. All nominations and
secondings shall be made openly and publicly, by raising of the hand to
attract the attention of the Chair and announcing the nomination or
seconding of a candidate when called upon.
(3)
A candidate may be nominated by any other Councillor, including a
Councillor who is a nominator or seconder of a previously nominated
candidate, or who is a previously nominated candidate.
(4)
The Chair shall ask if there is a seconder for the nomination. Any
Councillor except the nominator and the candidate may second the
nomination. Failure to obtain a seconder shall result in the nominee's
name not being included in the list of candidates to be voted upon.
(5)
Each nominee shall be asked if he or she consents to being nominated. If
the nominee declines to give unconditional consent, the nominee's name
shall not be included in the list of candidates to be voted upon.
(6)
The Chair shall repeatedly call for additional nominations until, after
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Policy No. 53 "Warden and Deputy Warden Policy"
calling three successive times without a successful nomination, the Chair
shall announce that nominations are closed.
(7)
When there is only one candidate, the Chair shall call for a motion to elect
the Warden, and the candidate shall be elected Warden if the motion
passes by majority vote.
(8)
When there is more than one candidate to be voted upon, the Chair shall
prepare ballots with each candidate's name and shall distribute the ballots,
one to each Councillor. Before the voting occurs, Council may by
resolution appoint a scrutineer to verify the vote and to assist the Chair in
connection with the vote.
(9)
The Councillors shall vote by placing a mark beside the candidate of their
choice and folding the ballot. A candidate may vote for himself or
herself.
(10)
The ballots shall be collected and counted in a manner that preserves the
confidentiality of each Councillor's ballot. The Chair shall only declare a
ballot to be spoiled if the ballot does not disclose a clear preference in
favour of any one candidate.
(11)
If, after any vote, the Chair determines that a majority has voted for any
one candidate, the Chair shall announce the name of the Warden so
elected, but shall not announce the number of votes obtained by any
candidate. Ballots shall be destroyed immediately following the meeting.
(12)
If, after any vote, a majority has not voted for any one candidate, new
ballots shall be prepared but the name of the candidate with the fewest
number of votes on the previous vote shall be excluded from the new
ballots. Voting shall continue in the same fashion until a Warden is
declared elected by the Chair.
(13)
In the event of a tie or deadlock, the Chair shall fairly use the following
methods firstly, in an effort to have the voting progress towards reducing
the number of candidates to 2, and secondly in an effort to elect a Warden
by a majority:
(a)
If, with no candidate elected by majority, there is more than one
candidate in a tie with the fewest votes, all such candidates in the
tie shall be excluded from the new ballot unless their exclusion
would result in less than 2 candidates remaining upon the ballot.
(b)
The Chair shall ask if any candidate is prepared to withdraw his or
her name from the next ballot.
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Policy No. 53 "Warden and Deputy Warden Policy"
(c)
Where three or more candidates remain, and one candidate had
more votes than the others, a run-off ballot may be carried out
amongst the others to see which candidate should progress to a
final vote.
(d)
The Chair shall call for a public vote, with each Councillor
signifying his vote by voice and hand upon the Chair calling for
votes for each candidate.
(e)
The Chair may call for individual motions to elect as Warden one
of the candidates, to determine whether a majority can be obtained
in this fashion for any candidate, calling for such motions in a
logical sequence beginning with candidates who attracted the
greatest support on previous balloting, and otherwise using
alphabetical order to determine the sequence in which the motions
will be called for.
(f)
After every reasonable effort by the Chair to find a candidate with
majority support, the deadlock shall be broken by having the Chair
place the names of the candidates on equal size pieces of paper in a
box and having one name being drawn by a person chosen by the
Chair.
5.
The term of office of the Warden shall expire when the term of office of the Council
expires following a general municipal election.
Deputy Warden
6.
At the first regular meeting of Council following
(1)
a general municipal election;
(2)
Council receiving notice of the resignation of a Deputy Warden;
(3)
the Deputy Warden's removal from office in accordance with this Policy;
or
(4)
the office of Deputy Warden otherwise becoming vacant
council shall select from among its members a Deputy Warden in accordance with the process
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Policy No. 53 "Warden and Deputy Warden Policy"
and rules set out in Section (4) of this Policy for electing a Warden, with any necessary changes
for the context.
7.
The term of office of the Deputy Warden shall expire when the term of office of the
Council expires following a general municipal election.
8.
The Deputy Warden may resign and may cease to be qualified to hold office in the same
manner as stipulated in respect of Councillors in applicable legislation.
9.
The Deputy Warden may be removed from office by Council by a vote of two-thirds of
the Council Members after 20 days notice in writing has been provided to the CAO and
Council Members.
10.
Duties and responsibilities of the Warden and Deputy Warden are as follows:
The Warden:
- shall act as spokesperson on behalf of the Barrington Municipal Council.
(Any other councillor may also act as spokesperson, if authorized to do so by Council.)
- shall chair council meetings.
- shall be ex-officio member of all committees of council, however, shall not be permitted
to vote.
- shall attend functions, held within the Municipality, on behalf of Council. Such
functions shall include - annual volunteer banquet, graduation ceremonies, Lobster
Festival opening, exhibition openings, Terry Fox ceremonies, etc.
- shall also be responsible for signing municipal cheques. At times the Warden may be
required to attend at the office for this purpose.
- shall be paid mileage in accordance with the "Municipal Travel and Expense Policy".
- shall serve on outside committees and boards, as approved by Council. Travel claims
shall be submitted for payment, if not paid by the outside committee or board. Any
remuneration paid by the outside committee or board shall be given to the Municipality.
The Deputy Warden:
- shall act in the absence or inability of the Warden unless an alternate has been appointed
by Council.
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Policy No. 53 "Warden and Deputy Warden Policy"
Chief Administrative Officer's Annotation for Official Policy Book
Date of Notice to Council members of Intent to Consider
June 8, 2020
Date of Passage of current Policy
June 22, 2020
I certify that this "Warden and Deputy Warden Policy" was amended by Council as
indicated above.
____________________________________ _________________________
Chief Administrative Officer Date
VERSION LOG
Version Number
Amendment Description
Amendment/Policy Owner
Approved By
Approval Date
1
Approved by Council
Municipal Clerk
Council
Mar 22, 2004
2
Various Amendments
Municipal Clerk
Council
Dec 8, 2004
3
Various Amendments
CAO
Council
June 22, 2020