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Policy No. 91 "Video Surveillance Policy"
1
POLICY NO. 91
VIDEO SURVEILLANCE POLICY
1.0
PURPOSE
1.1
The Municipality of the District of Barrington (The Municipality) is committed to the
ongoing protection of the health and safety of its employees and the public, as well
as the protection of municipal property. In pursuit of this commitment, this Video
Surveillance Policy has been adopted to ensure that appropriate surveillance of
municipal premises is performed, while minimizing privacy intrusion.
2.0
PLACEMENT OF CAMERAS
2.1
Surveillance cameras may be located on municipal properties at various dates and
times and during various events at the discretion of the Chief Administrative Officer
(CAO) in consultation with the Director of Property Services. Cameras shall be
located on or near municipal property or other public property. Cameras shall not
be located upon or directed toward private property unless prior written
permission has been obtained from the owner.
2.2
When considering the placement of a video surveillance camera, the following
criteria shall be considered and documented by the CAO:
2.2.1
the existence of demonstrated and significant safety or security concerns at
the location, where placement of the camera is being proposed;
2.2.2 what measures, other than the installation of a camera, are available to
address the identified safety or security concerns;
2.2.3 whether measures, other than the installation of a camera, would be
effective in addressing the identified safety or security concerns;
2.2.4 the effect that the proposed placement of a camera may have on personal
privacy and ways in which privacy intrusion can be minimized;
Policy No. 91 "Video Surveillance Policy"
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2.2.5 any other criteria deemed relevant by the CAO.
3.0
VIOLATIONS
3.1
If a violation of any law or policy has occurred or is suspected to have
occurred, then recordings may be viewed by the CAO or designate to
determine if in fact there has been a violation and the identity of the person
or persons can be determined.
3.2
If a violation has occurred and the CAO or designate are unable to
determine the identity of the person or persons violating the law or policy,
then the recordings may be viewed by such other persons approved by the
CAO in order to attempt to determine their identity.
4.0
RETENTION
4.1
The recordings and information on the person or persons alleged to have
committed the violation, will be retained in order to provide evidence for any
prosecution or otherwise for the enforcement of any law or policy.
4.2
In the event that no violations of any law or policy has occurred or are suspected
to have occurred, then the recordings will automatically be erased after thirty (30)
days subject to the provisions of this policy.
4.3
If upon reviewing the recordings it is believed that an offence may have occurred,
then the Municipal Solicitor shall be consulted for an opinion and the recordings
may then be provided to the appropriate authority for use in an investigation or
prosecution. In other cases, the recordings shall be provided to the RCMP, upon
receipt of an appropriate subpoena or other Court Order requiring the production
of the recordings. The recordings may also be provided to the RCMP upon a formal
written request with an appropriate explanation, but such request shall first be
referred to the CAO for his consideration.
5.0
NOTICE
5.1
Signs will be posted at all public access points to and within areas under video
surveillance. Signage shall include the telephone number of someone who can
answer questions about the collection of digital recordings.
6.0
CONFIDENTIAL AND PRIVATE INFORMATION
6.1
Any information and/or images recorded by surveillance cameras are to be
treated as confidential and private information unless required for use in
Policy No. 91 "Video Surveillance Policy"
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prosecution or other enforcement, as provided for in a law or policy and shall not
be made available for viewing by the public or other employees of the Municipality
unless there is specific authorization by the CAO or the provisions of the Freedom
of Information and Protection of Privacy Act have been complied with.
6.2
Recordings from cameras will be the property of the Municipality and will only be
viewed by the appropriate personnel in the event a violation of a law or policy has
occurred.
7.0
RECORD
7.1
The CAO shall maintain an inventory of all video surveillance cameras installed
under this policy.
7.2
A record shall be kept by the CAO of all use or viewings of the recordings as
provided for herein. Record is to include date, time, who viewed, etc.
Clerk's Annotation for Official Policy Book
Date of Notice to Council members of Intent to Consider
May 10, 2022
Date of Passage of current Policy
May 24, 2022
I certify that this Policy No. 91 "Video Surveillance Policy" was adopted
by Council as indicated above.
____________________________________ _________________________
Lesa Rossetti Date
Municipal Clerk
VERSION LOG
Version
Number
Amendment Description
Approved
By
Approval Date
1
Approved Policy of Council
Council
May 24, 2022