This is the exact embedded text of the captured official document.
Snapshot 1f9e412f865f · verified 2026-06-05 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
Policy No.
68
Approved:
November 14, 2006
Resolution No.:
06-326
Amended:
December 8, 2014
Resolution No.:
14-258
Amended:
July 11, 2016
Resolution No.:
16-193
TOWN OF BRIDGEWATER
DELEGATION POLICY
"Delegation" is defined as a person or group of persons who appear
before Council to solicit a desired political response.
DELEGATIONS AT REGULAR OR SPECIAL COUNCIL MEETINGS:
1.
Any delegation appearing at a Council meeting will be heard during the period set
aside in the agenda for delegations.
2.
To arrange to be listed on the agenda, delegations intending to appear before
Council must notify the Chief Administrative Officer's or Executive Assistant's office
no later than the Thursday noon prior to the Council meeting and must provide
information in writing as to the matter to be discussed.
3.
Council will hear up to two delegations per Council meeting. Delegations are
accepted on a first come, first served basis. Once the two-delegation limit is met,
additional requests will be put forward to the next available meeting agenda.
Delegations listed on the Council meeting agenda will be heard by Council and the
time allotted for the presentation will be a maximum of 10 minutes. Upon
completion of your presentation, Council may ask questions if they feel clarification
is necessary. Delegations appearing before Council, who have previously appeared
on the same subject matter, shall be limited to providing only new information in
subsequent presentations.
4.
A delegation addressing Council, which has not given the necessary prior notice,
will be limited to a 2 minute presentation.
5.
Notwithstanding numbers 3 and 4, in cases where Council deems the delegation to
be of special importance due to an emergency or a time-sensitive situation,
delegation and time limitations may be waived.
Policy 68
Page 2 of 2
6.
Speakers representing staff, Committees of Council, or related organizations will
make presentations under the "Reports and Recommendations" portion of the
meeting agenda, and must abide by the normal rules surrounding staff
presentations, including submission deadlines. If speakers representing staff,
Committees of Council, or related organizations choose to make presentations
during the "Delegations" portion of the agenda, the regulations set out in this policy,
other than number 6, will apply.
7.
Councillors will be permitted to ask questions, but will not debate issues with
delegations nor indicate intent until Council has dealt with the matter at a time
subsequent to the delegation completing its presentation.
8.
All delegation representatives shall be responded to at a subsequent regular public
meeting of Council. In cases where Council deems the delegation to be of special
importance due to an emergency or a time-sensitive situation, Council may resolve
to make a decision related to the presentation at the same meeting.
DELEGATIONS AT IN-CAMERA MEETINGS:
9.
Delegations to Council in private sessions (in-camera) will be permitted where
confidentiality is necessary, in accordance with the Municipal Government Act
Section 22(2).
REQUEST TO APPEAR BEFORE COUNCIL
Regular Council meetings are generally held on the second and fourth Monday of each
month, with the exception of July, August and December.
Please see Po/7-cy 68 -De/egafr-on Po/7.ey for additional information. If you require further
clarification, please contact Amanda SHUPE, Municipal Clerk (902.541.4389) or
amanda.shuDe®.bridaewater.ca
4Q¢®.,
.
`.`. . .``...`....`1.`` `,^oA6*.,,i.:.",
* Please attach any printed material you would like to provide for
Council's information.
lf you need audio-visual equipment for your presentation,
please indicate your requirements here:
FOR OFFICE USE ONLY:
Request date:
Council agenda: