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Policy 77
Grants to Organizations
Page 11
1.0 PURPOSE
TOWN OF BRIDGEWATER
GRANTS TO ORGANIZATIONS
POLICY NO: 77
APPROVED: January 29, 2024
RESOLUTION#: 24-019
1.1
This policy provides guidelines to staff and council for the distribution of funds to
organizations that apply to the Town of Bridgewater for financial assistance under one
or more of the established grant categories.
1.2
Grant funding is not guaranteed and is subject to council approval through the review
process. Council reserves the right to deny any application.
2.0 GRANT CATEGORIES
2.1
OPERATIONAL GRANTS:
To assist in funding the operations of organizations delivering programs or services to
residents and/or businesses in the Town of Bridgewater. Funding can be delivered over
1-3 years, up to $5000 per year. Alternative funding schedules, and amounts will be
decided at the discretion of council.
2.2
PROJECT GRANTS:
To assist in funding activities, programs, events, or equipment that will benefit the
residents of the Town of Bridgewater. Projects will be funded once per year up to $3000
per project or at the discretion of council.
3.0 ELIGIBILITY
3.1
ELIGIBLE ORGANIZATIONS
3.1.1
3.1.2
Registered Charities:
Registered charities are charitable organizations, public foundations, or
private foundations that are created and resident in Canada. They must use
their resources for charitable activities and have charitable purposes that fall
into one or more of the following categories: the relief of poverty, the
advancement of education, the advancement of religion, other purposes that
benefit the community.
Non-Profit Organizations:
Non-profit organizations are associations, clubs, or societies that are not
charities and are organized and operated exclusively for social welfare, civic
improvement, pleasure, recreation, or any other purpose except profit.
Policy 77
Grants to Organizations
Page
I 2
3. 2
IN -ELIGIBLE APPLICATIONS
3. 2. 1
Applications where
funded
services/
activities
include
the promotion
and/ or
required adherence to a faith.
3. 2. 2
Applications
from
hospitals,
clinic - based
services,
or
medical
treatment
programs.
3. 2. 3
Applications from
provincial
or
national
charities which
do
not
focus
on
providing direct services to the citizens of Bridgewater.
3. 2. 4
Applications from Provincial or national organizations unless a local chapter
exists to service the residents of Bridgewater.
3. 2. 5
Applications for funding for activities taking place prior to the grant deadline.
3. 3
Funding
request cannot exceed
50% of total budget, exceptions can
be made
at the
discretion of council.
3. 4
Late or incomplete applications will be deemed ineligible for consideration.
4.0 ,
SUBMISSION
REQUIREMENTS
4.1
Requests for funding must be processed through the Town of Bridgewater Grants to
Organizations
program. Grants
must be received .by 11: 59 pm AST, March
1st to be
considered.
4. 2
Applications
will be assessed
for completeness
prior to council
review. Incomplete
applications will not be considered.
4.3
A complete application will consist of:
4.3. 1
Organization details and description
4.3. 2
Brief description
of use of funds
4.3. 3
Detailed description of use of funds
4.3.4
Target demographic( s)
4.3. 5
Detailed budget
4.3. 6
Project grants will require an anticipated project timeline.
4.3. 7
Previous year' s financial statements
4.3. 8
Proof of charitable status including a copy of last charitable tax return
T3010
Registered
Charity Return) submitted
or,
4.3. 9
Proof of non- profit status including a copy of last tax return ( T1044 Non -
Profit Organization
Information Return) submitted.
4.3. 10
List of other revenue sources or financial reserves.
4.3. 11 Confirmation of partner funding if applicable.
4.3. 12 Letters of support from partnering organizations if applicable.
4.4
Current application forms will be available on the Town of Bridgewater website.
4. 5
Approved
grants
must show
recognition to the Town
of Bridgewater in promotional
material, on
social
media, and
other public
acknowledgments
of the funded
grant
project. The Town
of Bridgewater
logo
can
be downloaded
from the Town' s website.
Policy 77
Grants to Organizations
Page
13
5. 0
CRITERIA FOR REVIEW
5. 1
Applications should
be
in -line
with
councils'
values.
Preference
will
be
given
to
organizations
and
projects
that
foster
a
diverse
and
inclusive
community
by
supporting
newcomers, immigrants,
visible
minorities, 2SLGBTQIA+
communities,
and Indigenous
groups. Preference
will also
be given to, organizations and projects
supporting
solutions
to
climate
change,
housing
and
food
insecurity,
and
applications that improve
quality of life, and aim to foster
a social, active, and healthy
community.
5. 2 '
Applicants
should
demonstrate
public
need and benefit. Including the demographic
reach of the initiative across the Town and wider region.
5. 3
Applicants
should
demonstrate
community
support, fundraising
efforts, efficient use
of resources, sound
business
practices, and
development
of volunteers,
as well
as
financial
need.
5. 4
When
considering awarding operational' grant funding, preference
will
be given
to
applicants
who
have
been
awarded,
and
have
successfully completed,
a
Town
of
Bridgewater Project Grant.
5. 5
Project Grants should be feasible to complete prior to the grant reporting deadline.
6. 0
REPORTING REQUIREMENTS
6. 1
Applicants
will be notified following
Council' s approval with
a Letter of Award, which
will state
if any restrictions apply to the grant. Your letter of award will specify the
value
of the grant and the expenditures supported
by the grant. Use of funds towards
expenses not approved
by the grant may result in a request to repay the Town and/ or
suspension
of eligibility.
6. 2
All grant recipients
are
required
to complete
a final report and shall
abide
by any
conditions listed within the Letter of Award.
6. 3
Project
grant reporting
is due January
31
of the year following
award
unless
an
extension to the funding has been approved by the Town of Bridgewater.
6. 4
Yearly
operational
grant reporting
is required
and
due
by
March
1 of each
year
following
award for the duration
of the grant. Multi -year funds will be held
until the
report
is received.
6. 5
Organizations
with
outstanding
grant
reporting
from
previous years
will
not
be
eligible
to apply
for
any
additional
grants
until all outstanding
grants
and grant
reporting
is
complete.
In
cases
where
activities
outlined
in the agreement
are
not
completed
by the end date, organizations
may be required to return
funds.