Administrative Order 58 — Respecting the Delegation of Certain Authorities
Halifax, Nova Scotia
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TABLE OF CONTENTS
ITEM
SECTION NUMBER
Short Title
1
Application
to all employees
2
does not restrict:
other policies or Administrative Orders
3
less than market value rent or lease
4
market value is used to determine delegation amount for
6
less than market value rent
authority to further delegate
7
Interpretation
9
Non disclosure agreements
10
Rental of a Facility or Municipal Land
11-12
Delegation - less than market value rent
13-15
Revenue Generating Agreements
16
Non expenditure agreements
17
Authority of Chief of Police
18
Delegation to Chief of Police
20
authority to further delegate
21
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HALIFAX REGIONAL MUNICIPALITY
ADMINISTRATIVE ORDER NUMBER 58
RESPECTING THE DELEGATION OF
CERTAIN AUTHORITIES
BE IT RESOLVED AS AN ADMINISTRATIVE ORDER of the Council of the Halifax
Regional Municipality as follows:
Short Title
1.
This Administrative Order may be cited as the Delegation of Certain Authorities
Administrative Order.
Application
2.
This Administrative Order applies to all employees of the Municipality.
3.
Nothing in this Administrative Order limits or otherwise restricts any other authorities
delegated by Council to staff including the authorities delegated under the Real Property
Transactions Policy.
4.
Nothing in this Administrative Order shall be construed as to limit or otherwise restrict
Council's discretion to grant a lease at market value rent or less than market value rent.
5.
A rental agreement authorized by this Administrative Order shall:
(a)
only grant a license to use the facility or municipal land for a maximum certain time
period; and
(b)
not be transferable or assignable.
6.
When determining the delegated authorities for approving and signing less than market
value rent, the approving and signing authorities shall be determined by reference to the actual
market value of the rent without reduction.
7.
The authorities delegated to the Divisional Manager or the Director under this
Administrative Order may be further delegated by the Divisional Manager or the Director to his
or her staff.
8.
Repealed.
8A. In this Administrative Order, a delegation:
(a) up to a specific dollar amount shall include a delegation up to and including the
expressed dollar amount; and
(b) to approve, make, enter into, or sign an agreement, includes the authority to approve,
sign and enter into amendments to that agreement, to agree to an assignment of that agreement,
and to terminate that agreement.
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Interpretation
9.
In this Administrative Order,
(a)
"CAO" means the Chief Administrative Officer of the Municipality;
(aa) "Canadian Municipality" means a municipal body that is located within the
boundaries of Canada, such as a regional municipality, city, town, village, and
municipality of a county or district;
(ab) "Chief" means the Chief of Police of the Halifax Regional Police and includes:
(i)
an officer acting as the Chief of Police, and
(ii)
the Deputy Chief or a Superintendent pursuant to section 21;
(b)
Repealed;
(c)
"Director" means a managerial position, other than the Executive Director,
determined by the CAO to have a direct reporting relationship either to the CAO or an
Executive Director, and includes a Deputy Chief ;
(ca) "Executive Director" means the position determined by the CAO to be the head of a
department of the Municipality, and who is accountable to the CAO under section 36 of the
Halifax Regional Municipality Charter;
(d)
"facility" means a building or part of a building that:
(i)
is owned or leased by the Municipality;
(ii)
is operated by the Municipality; and
(iii) is used, in whole or in part, for athletic, cultural, recreational or sporting
Purposes;
(da) "HRPA" means the Halifax Regional Police Association;
(e)
repealed;
(f)
"municipal land" means real property owned or leased, in whole or in part, by the
Municipality for athletic, recreational or sporting purposes;
(g)
"non-disclosure agreement" means a legal contract between the Municipality and one
or more parties that outlines confidential material, knowledge, or information that the parties
wish to share with one another for certain purposes, but wish to restrict access to;
(ga) "Municipality" means the Halifax Regional Municipality;
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(h)
"non-profit organization" means a group, organization or incorporated body that is
not conducted primarily for profit;
(ha) "revenue agreement" means an agreement between the Municipality and another
person or entity wherein,
(i)
the Municipality accepts or receives money from such person or entity; and
(ii)
repealed;
(iii) there is an exchange of obligations; and
(i)
"maximum rental period" includes all renewal periods.
Non Disclosure Agreements
10.
(1)
Council hereby delegates the authority to approve and sign non-disclosure
agreements to the CAO, where in the opinion of the CAO:
(a)
such agreements are necessary to advance contractual negotiation; or
(b)
such agreements are in the best interests of the Municipality;
(2)
Repealed.
(3)
Notwithstanding subsection 10(1), a non-disclosure agreement must be forwarded
to Council for approval if the terms of the non-disclosure agreement would preclude the sharing
of confidential information exchanged thereunder with Council.
Rental of a Facility or Municipal Land
11.
All renters of a facility or municipal land must pay the applicable rental fee as set out in
By-law U-100.
12.
Council hereby delegates the authorities to approve and sign an agreement for the rental of
a facility or municipal land as follows:
Maximum Rental
Period or Term
(including all
renewal periods)
Total Rental Fees
(excluding HST)
Approval Authority
Signing Authority
one (1) year
$1 - $25,000
Director
Director
one (1) year
$1 - $50,000
Executive Director
Executive Director
one (1) year
$1 - $100,000
CAO
CAO
as approved by
Council
$100,001 and over
Council
Mayor and Clerk
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12A. (1)
An agreement to rent a facility or municipal land pursuant to this Administrative
Order shall only grant a license to the renter to use the facility or municipal land for a specified
time period and shall not be transferable or assignable.
(2)
The leases of a facility or municipal land shall be addressed under the Real Property
Transactions Policy.
Delegation - Less than Market Value Rent
13.
Council hereby considers a non-profit organization to be carrying on an activity that is
beneficial to the Municipality, if in the opinion of the delegate:
(a)
the entity is a non-profit organization;
(b)
the non-profit organization is using, in whole or in part, a facility or municipal lands;
and
(c)
the non-profit is holding a sporting event, community event, recreational event,
entertainment event, or cultural event including artistic performances.
14.
Notwithstanding section 11, Council hereby authorizes less than market value rent to be
charged to a non-profit organization who is carrying on an activity that is beneficial to the
Municipality pursuant to clause 13(c) of this Administrative Order.
15.
Subject to sections 13 and 14, Council hereby delegates the authorities to approve and sign
rental agreements for a facility or municipal land, with a non-profit organization at less than
market value rent, as follows:
Annual Market
Value Rent
(excluding HST)
Approval Authority
Signing Authority
Maximum Rental
Period or Term
$1 - $25,000
Director or Executive
Director
Director or Executive Director
one (1) year
Revenue Generating Agreements
16.
(1)
Council hereby delegates the authority to make or approve and enter into revenue
agreements on behalf of the Municipality, as follows:
Total Amount of
Money to be
Received (excluding
HST)
Approval Authority
Signing Authority
$0 - $50,000
Executive Director
Executive Director
$0 - $500,000
CAO
CAO
$500,001 and over
Council
Mayor and Clerk
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(2)
Subsection (1) of this section does not apply,
(a)
to a delegation to the Chief where sections 19 or 20 of this Administrative
Order apply; or
(b)
if Administrative Order Number 55, the HRM Sponsorship Administrative
Order, applies.
Delegation - Non-Expenditure Agreements Without Revenue Component
17
(1)
Council delegates to the CAO the authority to make or approve and enter into
agreements that do not require an expenditure of money by the Municipality, providing that such
agreements,
(a)
are for the provision of a municipal service with a government, public entity or
service commission, providing there is cost recovery to the Municipality;
(b)
implement the direction of Regional Council; or
(c) are required for the purposes of the Municipality.
(2)
The CAO may further delegate the authority pursuant to subsection (1) of this section
to employees.
(3)
This section shall not apply to a revenue agreement.
Authority of Chief of Police
18.
In every Administrative Order or policy adopted by the Council, where there is a
delegation by the Council to an "Executive Director", the delegation to an "Executive Director"
shall include a delegation to the "Chief".
19. (1)
In this section and section 20, "agreement" includes a memorandum of
understanding, letter of agreement, and contract between Halifax Regional Police and another
person, government or police agency.
(2)
An agreement pursuant to this section shall, in the opinion of the Chief, be in the best
interest of the Municipality, including ensuring the provision and maintenance of an adequate
and effective level of policing throughout the Municipality.
(3)
Any procurement under this section shall be subject to the Procurement Policy.
(4)
Council hereby delegates to the Chief the authorities to approve and sign an
agreement on behalf of the Municipality respecting the provision of police services,
(a)
for a term up to twelve (12) months, including all renewal periods, with
Provincial and federal government agencies and agents of Her Majesty including the Royal
Canadian Mounted Police, the Canadian Security Intelligence Service, the Serious Incident
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Response Team, Canadian Border Services Agency and any other Provincial or federal
governmental organization or department;
(b)
for a term up to twelve (12) months, including all renewal periods, at ports of
call or places of entry that are located within the geographic boundaries of the
Municipality, providing there is cost recovery for the provision of such services;
(ba) for a term up to five (5) years, including all renewal periods, where the
agreement relates to the secondment of an officer of the Halifax Regional Police to any of
the entities listed in clause (a) of this subsection or the secondment of a member of an
entity listed in clause (a) of this subsection to the Halifax Regional Police;
(c)
for activities or events within the geographic boundaries of Canada providing
such activities or events,
(i)
are of national interest, such as a meeting of the G-20 in a Canadian
Municipality,
(ii)
require security such as the Olympics or the Pan Am Games in a
Canadian Municipality, or
(iii) are in respect of public safety, crime reduction or an emergency
intervention,
providing there is cost recovery for the activities or events;
(d)
for activities or events outside the geographic boundaries of Canada, providing
there is cost recovery or the costs are neutral for the activities or events, such as
peacekeeping or police development or training that are in response to an action or request
of the United Nations, the North Atlantic Treaty Organization, European Police, the
Canadian government or any other international entity, and
(e)
for training activities or events for employees of the Halifax Regional Police
within the geographic boundaries of Canada for which there is at least partial cost recovery
providing any discrepancy between the actual cost of the training or events and any cost
recovery is wholly funded from the approved budget.
Delegation of Chief of Police
20.
Council delegates to the Chief the authorities to approve and sign an agreement on
behalf of the Municipality respecting:
(a) matters relating to law enforcement, police services and intelligence operations with
other law enforcement and government agencies if, in the opinion of the Chief, it is necessary to
collaborate or co-operate with such agencies to further an investigation including the sharing of
criminal intelligence such as crime statistics and actions respecting specific individuals involved
in criminal activities;
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(b) information sharing agreements with other law enforcement and government
Agencies, providing the agreements are subject to all applicable privacy legislation;
(c)
the waiver of provisions of the Collective Agreement between the Municipality and
the HRPA for which, in the opinion of the Chief, there are no financial repercussions for the
Municipality, providing:
(i)
the waiver is approved by the CAO, or delegate, and
(ii)
the waiver would not otherwise prejudice the Collective Agreement;
(d) non-financial partnership agreements with non-profit organizations or
registered Canadian charitable organizations.
21. (1)
Council hereby delegates to the Chief the authority to sub-delegate the authorities
pursuant to sections 19 and 20 of this Administrative Order to the Deputy Chief of Halifax
Regional Police or a Superintendent of the Halifax Regional Police.
(2)
The Deputy Chief or a Superintendent who has been delegated authority by the Chief
pursuant to subsection (1) of this section may act in the place and in the stead of the Chief when
the Chief is absent or at the request of the Chief.
Done and passed in Council this 28th day of January, A.D. 2014.
______________________________
MAYOR
______________________________
MUNICIPAL CLERK
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Notice of Motion: January 14, 2014
Approved: January 28, 2014
Amendment # 1
Notice of Motion: November 18, 2014
Approval: December 2, 2014
Amendment # 2
Notice of Motion: May 10, 2016
Approval: May 24, 2016
Amendment # 3A
Notice of Motion: June 29, 2021
Approval: August 17, 2021
Amendment # 3B
Notice of Motion: June 29, 2021
Approval: August 17, 2021
Effective date:
April 1, 2022
Amendment # 4
Notice of Motion: March 21, 2023
Approval: April 4, 2023