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| GRANTS TO ORGANIZATIONS POLICY | GRANTS TO ORGANIZATIONS POLICY |
|----------------------------------|----------------------------------|
| Effective Date January 19, 2026 | Approved by Council Motion # |
| Revision Date: | Revision Date: |
## 1 POLICY STATEMENT
- 1.1 The purpose of this policy is to provide guidelines for reviewing and evaluating requests from organizations for financial assistance pursuant to clause 65A of the Municipal Government Act.
## 2 SCOPE
- 2.1 This policy affects all recognized organizations under Section 65A in the Municipal Government Act that wish to obtain funding from the Town for a service, program, special project, initiative, or capital campaign for the benefit of residents, businesses, and visitors to the Town of Middleton.
## 3 DEFINITIONS
- 3.1 Council means the Town Council of Middleton
- Event means an event held within the Town of Middleton that has a significant positive impact on the community.
- 3.3 Activity means an activity held within the Town of Middleton with specific timeframes and schedules that has a significant positive impact on the community.
- 3.4 Program means a program held within the Town of Middleton with specific timeframes and schedule of activities and has a significant positive impact on the community.
- 3.5 Project means any one or combination of event, activity, or program.
- 3.6 Staff means employees of the Town of Middleton.
- 3.7 Town means the Town of Middleton.
## 4 GRANT POLICY
## 4.1 One-time Requests
- 4.1.1 One-time requests to support capital campaigns and projects may be considered by Council using the following criteria:
- 4.1.1.1 The request is greater than $5,000.
- 4.1.1.2 The request will not exceed $50,000.
- 4.1.1.3 Only one application per organization may be approved every eight years.
- 4.1.1.4 The request is aligned with Council's Strategic Plan.
- 4.1.1.5 The financial capacity/local economy of the day is considered.
- 4.1.1.6 The funding of the request would be in addition to the grants to organization budget allowance; and
- 4.1.1.7 Funding will be provided either in one lump sum amount and expensed in the year it is approved or through multi-year payments. Funding provided over multiple years will be subject to annual budget approval by Council and may be subject to change.
- 4.1.2 One-time requests to support extraordinary operational events and initiatives may be considered by Council using the following criteria:
- 4.1.2.1 The request is greater than $2,000.
- 4.1.2.2 Only one application per organization may be approved every four years.
- 4.1.2.3 The request is aligned with Council's Strategic Plan.
- 4.1.2.4 The financial capacity/local economy of the day is considered.
- 4.1.2.5 The funding of the request would be in addition to the grants to organization budget allowance; and
- 4.1.2.6 Funding will be provided either in one lump sum amount and expensed in the year it is approved or through multi-year payments. Funding provided over multiple years will be subject to annual budget approval by Council and may be subject to change.
- 4.1.3 All one-time grant requests must be approved by Council.
- 4.2 Community Grants
- 4.2.1 that: The Town will consider providing limited financial assistance to organizations
- 4.2.1.1 Organize or operate programs for the benefit of the residents of the Town of Middleton, or
- 4.2.1.2 Coordinate and implement local events in the Town of Middleton.
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- 4.2.2 Community Grants will be approved by Council as part of the Town's budget process.
- 4.2.3 This program does not provide financial assistance to social service, health, education or similar services, departments, or agencies.
- 4.2.4 The maximum amount awarded to any group for any Community Grant will not exceed $10,000.
- 4.2.5 Applications from community groups with new or innovative programming or festival ideas may present to Council at the request of Council.
- 4.2.6 Applicants who have received a Community Grant in a previous year are not guaranteed approval for a Community Grant in subsequent years.
- 4.2.7 All community grant requests must be approved by Council.
## 5 APPLICATION PROCESS
- 5.1 All organizations applying to the Town for a grant must fill out an application form every year.
- 5.2 The application form will require applicants to provide a description of why the funds are being requested, what the funds will be used for, and how the community in the of Middleton will be positively impacted.
## 6 REPEAL, REPLACE, OR AMEND
- 6.1 A policy known as Grant Administration, policy number C1.2, having an effective date of June 3, 2002, is hereby replaced.
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ASHLEY CROCKER \_ Chief Administrative Officer of the Town of Middleton, do hereby certify that the Policy, of which the foregoing is a true copy, was duly passed at a duly called meeting of the Town Council of the Town of Middleton held on the 19t day of January 2026.
able Cal
hief Administrative Office
| Policy Adoption | |
|---------------------------------------|------------------|
| Date of 7-day notification to Council | January 10, 2026 |
| Date of Approval | January 19, 2026 |