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DEPARTMENT: COUNCIL
TITLE: Code of Conduct for Elected Municipal Officials/CAO
Minutes reference date: 18 December 2017
## PURPOSE:
The public expects the highest standards of professional conduct from Staff and Members elected to government of the Town of Oxford.
## STANDARDS OF CONDUCT:
Members shall uphold the law and at all times:
- a) Seek to advance the common good of the municipality as a whole while conscientiously representing the communities they serve;
- b) Perform their functions of office truly, faithfully and impartially to the best of their knowledge and ability in accordance with the following core values:
3. Integrity - giving the municipality's interests absolute priority over private individual interests;
- iii. Objectivity - making decisions based on a careful and fair analysis of the facts;
- ii. Honesty - being truthful and open;
- iv. Accountability - being accountable to each other and the public for decisions taken;
- v. Leadership - confronting challenges and providing direction on the issues of the day.
- c) Uphold this Code as a means of promoting the standards of behavior expected of Members and enhancing the credibility and integrity of Council in the broader community.
## COUNCIL RESPONSIBILITIES:
The Council (or its designated committee) will:
- a) review the municipality's Code of Conduct as required and make any amendments considered appropriate;
- b) review, consider or take other action concerning any violation of the Code of Conduct which is referred to Council for consideration.
NUMBER 2017-20
PAGE 1 of4
## DEPARTMENT: COUNCIL
## TITLE: Code of Conduct for Elected Municipal Officials/CAO
Where there is any conflict between the Code of Conduct and the requirements of any statute of the provincial or federal government, provincial or federal statutes shall take precedence.
## MEMBER RESPONSIBILITIES:
## Conduct To Be Observed
Members are agents of the public whose primary objective is to address the needs of the citizens. As such, they're entrusted with upholding and adhering to the by-laws of the municipality as well as all applicable provincial and federal laws. As public servants, Members must observe a high standard of morality in the conduct of their official duties and faithfully fulfill the responsibilities of their offices, regardless of their personal or financial interests.
All Members should faithfully work towards developing programs to address the needs of the citizens in the course of their duties. Members should strive to perform at a level which is expected of those who work in the public's interest.
## Respect For Decision -Making Process
All Members recognize the responsibility of the Mayor to accurately communicate the decisions of the Council, even if they disagree with such decisions, such that respect for the decision-making processes of Council is fostered.
## Conduct At Meetings
Members shall respect the chair, colleagues, staff and members of the public present during Council meetings or other proceedings of the municipality. Meetings shall provide an environment for transparent and healthy debate on matters requiring decision-making.
## Release of Confidential Information Prohibited
No Member shall disclose or release to any member of the public any confidential information acquired by virtue of their office, in either oral or written form except when required by law or authorized by the municipality to do so. Nor shall Members use confidential information for personal or private gain, or for the gain of relatives or any person or corporation.
## Gifts and Benefits
No Member shall show favouritism or bias toward any vendor, contractor or others doing business with the municipality. Members are prohibited from accepting gifts or favours from any vendor, contractor or others doing business with the municipality personally, or through a family member or friend, which could give rise to a reasonable suspicion of influence to show favour or disadvantage to any individual or organization.
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DEPARTMENT: COUNCIL
TITLE:
Code of Conduct for Elected Municipal Officials/CAO
## Use Of Public Property
No Member shall request or permit the use of municipal-owned vehicles, equipment, materials or property for personal convenience or profit, except where such privileges are granted to the general public. Members shall ensure that the business of the municipality is conducted with efficiency and shall avoid waste, abuse and extravagance in the provision or use of municipal resources.
## Obligations To Citizens
No member shall grant any special consideration, treatment, or advantage to any citizen or group of citizens beyond that which is accorded to all citizens.
## Interpersonal Behaviour
Members shall treat every person, including other Members, corporate employees, individuals providing services on a contract for service, and the public with dignity, understanding and respect and ensure that their work environment is free from discrimination, bullying and harassment.
## Community Representation
Members shall observe a high standard of professionalism when representing the municipality and in their dealings with members of the broader community.
## GOOD GOVERNANCE
Members accept that effective governance of the municipality is critical to ensuring that decisions are taken in the best interests of all stakeholders and to enable the municipality to function as a good corporate citizen.
## GOVERNMENT RELATIONSHIPS
Members recognize the importance or working constructively with other levels of government and organizations in Nova Scotia and beyond to achieve the goals of the municipality.
## CONFLICT OF INTEREST AVOIDANCE
Members are committed to making decisions impartially and in the best interests of the municipality and recognize the importance of fully observing the requirements of the Municipal Conflict of Interest Act, R.S.N.S. 1989, c. 299 with regard to the disclosure and avoidance of conflicts of interest.
NUMBER 2017-20
PAGE 4 of4
DEPARTMENT: COUNCIL
TITLE: Code of Conduct for Elected Municipal Officials/CAO
## REPORTING BREACHES
Persons who have reasons to believe that this Code has been breached in any way are encouraged o bring their concerns forward. No adverse action shall be taken against any Member or municip: molovee who, acting in good faith, brings forward such inform atior
## CORRECTIVE ACTION
Any reported violation of the Code will be subject to investigation by the Council. Violation of this Code by a Member may constitute a cause for corrective action. If an investigation finds a Member has breached a provision of the Code, Council may impose corrective action commensurate with the nature and severity of the breach, which may include a formal warning or reprimand to the Member.
## COMPLIANCE WITH CODE
Members acknowledge the importance of the principles contained in this Code which will be self regulated by Council. Councillors are required to sign a "Statement of Commitment to the Code" (Attachment A) within seven (7) days of taking the Councillors' oath pursuant to section 147 of the Municipal Elections Act, R.S.N.S. 1989, c. 300.
## ATTACHMENT A
## STATEMENT OF COMMITMENT TO COUNCILLORS' CODE OF CONDUCT
I, (full name) the Councillors' Code of Conduct. \_declare that as a Councillor of I acknowledge and support the
Signed: \_
Declared this \_ day of \_, 20\_
Before me:
Chief Administrative Officer
## ATTACHMENT B
## STATEMENT OF COMMITMENT TO THE CHIEF ADMINISTRATIVE OFFICER CODE OF CONDUCT
I, (full name). the \_ declare that as a CAO of I acknowledge and support the Chief Administrative Officer Code of Conduct.
Signed:
Declared this day of\_ \_20\_
Before me:
Mayor