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POLICY NUMBER - 64
Page 1 of 2
Policy Subject / Title - Lease of Real Property
____________________________________________________________
GENERAL STATEMENT OF POLICY
64.01
It shall be the intention of the Region of Queens Municipality to provide clear
direction to the Chief Administrative Officer on the execution of short-term real
property leases.
POLICY INFORMATION
64.02
Requests for the lease of real property owned or under the control of the
Region of Queens Municipality shall be made in writing to the Chief
Administrative Officer.
64.03
Requests for the lease of real property in excess of one-year shall be
automatically forwarded to Council for review with a recommendation from the
Chief Administrative Officer.
64.04
Requests for the lease of real property, for one-year or less, that is owned or
under the control of the Region shall be decided upon by the Chief
Administrative Officer on a case-by-case basis. The decision shall be based
on the nature of the request, benefit to the community, known or perceived
adverse impacts and other issues as determined by the Chief Administrative
Officer.
64.05
The Chief Administrative Officer may consult with appropriate department
heads or elected officials prior to entering into a short-term lease as
authorized above.
64.06
Any lease entered into by the Chief Administrative Officer may be extended in
one-year increments by the Chief Administrative Officer at his/her sole
discretion.
64.07
All leases entered into under the provisions of this policy shall contain an
immediate termination clause if the Lessee fails to meet the terms of the
lease agreement or uses or allows the property to be used in a dangerous or
unsafe manner.
64.08
All leases entered into under the provisions of this policy shall contain a sixty-
day notice of termination clause for either party unless Council authorizes
otherwise.
POLICY NUMBER - 64
Page 2 of 2
Policy Subject / Title - Lease of Real Property
____________________________________________________________
64.09
Written notice of all leases under the provisions of this policy entered into by
the Chief Administrative Officer shall be provided to members of Council
within seven days of the execution of the lease.
64.10
The Chief Administrative Officer may lease real property to a nonprofit
organization in Queens County at less than fair market value and Council
delegates its authority pursuant to sections 51(1) and 51(2) of the Municipal
Government Act to the Chief Administrative Officer.
64.11
All other leases entered into by the Chief Administrative Officer must be done
so pursuant to section 50(5)(c) of the Municipal Government Act. Market
value shall be determined by the Chief Administrative Officer with the best
available information on the day the lease is executed.
Approved by Council:
February 17, 2003