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POLICY NUMBER - 24
Page 1 of 1
Policy Subject / Title - Use of Recording Devices
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GENERAL STATEMENT OF POLICY:
24.1 It is the Policy of the Region of Queens Municipality to have a series of
guidelines for the use of recording devices during committee meetings of council
and any council procedure in a public forum.
DEFINITIONS:
24.2 Audio Recording means: The use of a device that records the audio only.
24.3 Video Recording means: The use of a device that records the video and audio
of a proceeding.
POLICY PROCEDURE:
24.4 The use of video recording devices shall not be permitted during any committee
meetings of council or any council procedure in a public forum without the
consent of council.
24.5 The use of audio recording devices during committee meetings of council shall
be permitted.
24.6 When an audio recording device is to be used during any committee meeting,
council meeting or public hearing in a public forum, (including by the media) other
than the Region's recording system used by staff for purposes of minute
preparation, the Mayor or Chair of the meeting shall be informed prior to the
opening of the meeting of any audio recordings to be made at the said public
session. The Mayor or Chair shall announce that such procedure is taking place.
24.7 Nothing in this policy shall preclude the media from using video or audio
recording devices for interviews during any recess on public meeting
proceedings.
Approved by Council:
August 16, 2004