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MUNICIPALITY OF THE COUNTY OF RICHMOND
VFD PAYMENT AND REPORTING POLICY
This is the Municipality of the County of Richmond "VFD Payment and Reporting" Policy.
1. The Municipality of the County of Richmond recognizes the importance of volunteer fire
department organizations and the services they provide to Richmond County residents
and the community as a whole. The Municipality of the County of Richmond wishes to
support the volunteer fire departments.
2. This Policy sets out the payment schedule on which fire departments will receive levy
funds throughout the fiscal year as well as outlines the annual reporting required with
deadlines.
3. Each Volunteer Fire Department interested in providing fire or emergency services to
the Municipality of the County of Richmond must fill out an application annually for
registration as a Fire Department or Emergency Services Provider as required under the
Municipal Government Act (MGA). This requirement is contained in the annual
reporting outlined in Schedule A.
4. Annual reporting as outlined in Schedule A is required and due on the last day of
February in each fiscal year.
5. Subject to Section 4, levy payments will be distributed to volunteer fire departments as
follows:
Policy Review Notification: February 28, 2022
Policy Review Date: January 31, 2022
Approved by Council: March 21, 2022
I certify this to be a true copy of the VFD Payment and Reporting Policy as
adopted by the Municipal Council of Richmond County at a Public Meeting held
March 21, 2022.
______________________
Yvonne Boudreau
Municipal Clerk
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- First Payment:
50% in July
- Second Payment:
50% in March
6. If the reporting requirements in 4 above are not met, the Second Payment of 50% will
be withheld until such time the reporting is submitted. If reporting requirements
continue to be outstanding into a new fiscal year, the funds for that fiscal year will also
be withheld until all reporting requirements are met.
7. Staff will prepare a report to Council in March of each fiscal year outlining the fire
departments that have met the reporting requirements and highlight those who
haven't.
VFD Payment and Reporting Policy
Notice Given:
February 28, 2022
Motion to Adopt:
March 21, 2022
Version
Number
Amendment Description
Council Approval Date
1
Adoption
March 21, 2022
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SCHEDULE A
RICHMOND COUNTY VOLUNTEER FIRE DEPARTMENTS
ANNUAL REPORTING CHECKLIST
Copy of "Active" Registry of Joint Stocks
Financial Statements (Balance Sheet/Income Statement)
(For most recently completed full fiscal year)
Agenda and minutes from Annual General Meeting
Bank Statements for all accounts at year-end date
Budget for current/upcoming year
Proof of registration as a Fire Department or Emergency provider under the
Municipal Government Act (MGA)
All reporting must be submitted by the last day of February each year to:
Attn: Jason Martell, Chief Financial Officer
Municipality of the County of Richmond
PO Box 120, Arichat, NS B0E 1A0
Email: [email protected]