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Title
Canada Community-Building Fund (CCBF) Policy
Approved by Council
Policy Review Notification
Policy Review
Date: June 26, 2023
Date: June 06, 2023
Date: February 27, 2023
I certify this to be a true copy of the CCBF Policy as adopted by the Council of the
.,...._....,.·L"'ipality of the Co
t of Richmond at a Public Meeting held June 26th, 2023.
1. Policy Statement
It is the policy of the Municipality of the County of Richmond, to provide Canada
Community-Building Fund (CCBF) funds to the Village of St. Peter's to support their
infrastructure and capital projects on an ongoing basis.
2. Objective(s)
a) To have a fair, clear, and consistent approach when it comes to the allocation
and use of CCBF Funds by the Village of St. Peter's.
b) To ensure the financial reporting is completed in a manner that is required by the
Province of Nova Scotia and the Government of Canada when funds are
awarded to the Village of St. Peter's.
3. Definition(s)
a) AER - Annual Expenditure Report - A report required annually by the Province
of Nova Scotia and the Government of Canada. A summary of actual CCBF
expenditures for each eligible project undertaken in the year and the year end
balances.
b) Audited Financial Information - Information provided to the Province of Nova
Scotia and the Government of Canada as audits are conducted.
Municipality of the County of Richmond "Canada Community-Building Fund (CCBF)" Policy
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c) CCBF Signage Reports - A report required bi-annually by the Province of Nova
Scotia and the Government of Canada. A list of signage posted with timelines
broken down per project as per the requirements.
d) CIP - Capital Investment Plan - A report required annually by the Province of
Nova Scotia and the Government of Canada. A list of upcoming projects and
estimated timelines when they will be constructed.
e) EPC - Eligible Project Categories - Eligible projects include investments in
infrastructure for its construction, renewal or material enhancement in each of the
categories outlined in the Municipal Funding Agreement (MFA).
f)
PCR - Pre-Construction Report - A report required annually by the Province of
Nova Scotia and the Government of Canada. A list of upcoming projects and
estimated timelines of when they will be constructed.
4. Procedure(s) And Requirement(s):
a) The Municipality will set aside a 10% allocation of the annual CCBF funds
collected from the Province of Nova Scotia and Government of Canada tagged to
the Village of St. Peter's for projects meeting CCBF eligibility criteria.
b) Funds will accrue from year to year if not spent in the current year.
c) A detailed submission will be sent to the Municipality on or before the last day of
February each year containing the capital project list and applications for
potential awarding of CCBF funds for Council consideration. The submission will
contain a detailed description of the project including which CCBF category the
project would be eligible, the need for the project, confirmation of other sources
of funding including potential internal sources available, and a detailed project
budget containing estimates for the project.
d) All procurements by the Village of St. Peter's will be in accordance with the
Municipality of the County of Richmond "Purchasing and Tendering Policy".
e) The total CCBF eligible project costs must exceed $50,000. (net of HST Rebate)
f) The Municipality will contribute to a maximum of 50% of total CCBF eligible
project costs net of any other external funding, from the allocated account.
for water and sewer projects and with no percentage limits on other projects.
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g) Project work will not begin until written approval is received in writing from the
Municipality. Expenses incurred prior to date of written approval are ineligible.
h) In general eligible projects must be associated to infrastructure as a capital
asset. Smaller, routine repair and maintenance expenditures are considered
ineligible unless the change is so significant as to enhance the service potential
of the asset. Service potential is enhanced when the output capacity is
significantly increased, the useful life of the asset is extended or the quality of the
output is significantly improved.
i)
Every effort will be made to take into consideration the balance of user pay water
and wastewater systems in order to avoid as much as possible the excessive
subsidization of those utilities.
j)
Projects are screened for eligibility by the Province of Nova Scotia; however, if a
an audit by the Province of Nova Scotia or Government of Canada determines
that the project is ineligible, the Village of St. Peter's will be responsible to repay
the funds expended from CCBF back to the Municipality within 30 days of
notification that the project is determined to be ineligible.
5. Responsibilities:
a) Municipal Council will be responsible to:
-
review, amend and adopt the CCBF policy;
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support the C.A.O. and staff, in implementation of policy
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review and approve annually project submissions from the Village of St.
Peter's to be included on our five year capital investment plan;
-
ensure that funds approved to the Village of St. Peter's align with current
municipal practices and procedures when awarding CCBF funds;
b) The C.A.O. will be responsible to:
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implement the CCBF policy;
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work with Municipal Council to consider and review submissions from the
Village of St. Peter's for awarding of CCBF funds;
c) The Department Heads will be responsible to:
-
provide important information and advice to the C.A. 0 and Council
regarding the review of submissions by the Village of St. Peter's for use of
CCBF funds;
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d) The Village of St. Peter's will be responsible to:
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make every effort possible to secure outside sources of funding on any
capital projects before submissions to the Municipality for eligibility
screening.
-
provide, in writing to the Department of Municipal Affairs & Housing
(DMAH), its intent to abide by the Municipality's obligations outlined in the
Municipal Funding Agreement. (MFA).
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provide timely reporting as required by the Municipality, the Province of
Nova Scotia, and the Government of Canada.
-
maintain adequate record keeping satisfactory to the Municipality, the
Province of Nova Scotia, and the Government of Canada.
6. Timing
a) The Village of St. Peter's will make every effort to submit all capital projects for
CCBF consideration for the year to the Municipality on or before the last day of
February to be vetted by staff and included on the draft five year capital
investment plan to be presented to Council during budget deliberations. Projects
may also be accepted on a case by case basis throughout the year as they arise.
Policy Review/Amendment Schedule
This Policy was last reviewed
Date of Review
Formally advertised and amended by Council
Adopted
June 26, 2023
Next Scheduled Review is Fall of 2025.
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