Appearing Before Council Policy (Amended Jan 2021) — full text

This is an automated transcription (OCR) of the captured official document — minor recognition errors are possible; the source document governs. Snapshot 4204d60ba277 · verified 2026-06-05 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

## POLICY PURPOSE - 8.1 It shall be the policy of the Municipality of the District of Shelburne to have clear and consistent rules for individuals and groups wishing to make a presentation to Council. ## POLICY DETAILS - 8.2 Any person or group wishing to address Council shall seek permission from the Warden not less than ten (10) days prior to the meeting at which the person or delegation wishes to appear and shall submit their presentation in writing to the Municipal Clerk at least seven (7) days prior to the meeting date. - 8.3 Individuals or groups wishing to address Council shall only be permitted to do so if the nature of their presentation is within municipal jurisdiction or of a general community nature. If a topic is of a specific nature that normally is overseen by a specific committee, the Municipal Clerk shall direct the person or group to the appropriate committee with the approval of the Warden. - 8.4 Unless specifically agreed to by Council, no more than two presentations shall be made at any Council meeting. - 8.5 Chair of Council shall have discretion to allow a presentation that does not meet the requirements of this policy if it is felt that the presentation is of an emergency nature. - 8.6 All presentations should be made by the person making the request or one representative of a group that wishes to address Council. The presentation shall be limited to 15 minutes, with an additional 10 minutes allocated for questions by Council. - 8.7 Individuals or groups wishing to address the Municipality shall only be allowed to do so in one forum and not at multiple meetings. - 8.8 No decisions shall be made by Council during any meeting at which a presentation is heard. Such matters shall be referred to the appropriate Committee or Chief Administrative Officer for further research and discussion, after which the matter may be considered by Council. THIS IS TO CERTIFY that the Council of the Municipality of the District of Shelburne duly passed the policy respecting Appearing Before Council on the 28th day of November, 2016. ## APPEARING BEFORE COUNCIL   SIGNED this. 2949 day of unth Terrory - 2021. WARDEN Truck Pape CHIEF ADMINISTRATIVE OFFICER Approved by Council: Monday, November 28, 2016 Effective Date: Monday, November 28, 2016 Amended Date: Monday, January 25, 2021 (Removed COW)