Grants to Organizations Policy (Policy 21, 2024) — full text

This is an automated transcription (OCR) of the captured official document — minor recognition errors are possible; the source document governs. Snapshot d3321b48cf27 · verified 2026-06-05 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

## POLICY PURPOSE - 21.1 It shall be the policy of the Municipality of the District of Shelburne to have a standard process for providing grants to community non-profit organizations, charities and athletes. - 21.2 The Municipality recognizes and supports the efforts of community organizations to provide cultural, social, heritage, economic and/or recreation programs, facilities and events to the benefit of Municipal residents. The Municipal Grants to Organizations Program will balance on-going need with a rotation of new applicants annually. ## AUTHORITY - 21.3 Authority is provided under Sections 2, 47, 48(3) and 65C, Municipal Government Act, as amended. ## POLICY DETAILS ## 21.4 Categories: - a) Operating - See Schedule A for Application Form To help with an organization's annual operating costs. - b) Capital - See Schedule A for Application Form To help with the expansion or improvement of an indoor or outdoor cultural, social, heritage and/or recreation facility, and/or equipment. - c) Community Events - See Schedule A for Application Form To encourage new or to expand existing events that create a positive economic impact for the Municipality. The grant is to support operating, marketing, or promotional expenses for events that will attract visitors to the area. - d) Partnership Support - See Schedule B for Application Form Operating partnerships for essential services. - e) Elite Athlete Travel - See Schedule C for Application Form To help elite athletes who reside in the Municipality of Shelburne with travel costs when competing at National or International events. ## GRANTS TO ORGANIZATIONS - f) Youth Travel - See Schedule C for Application Form To help Municipality of Shelburne youth (18 years & under) with travel costs when competing in provincial, national or international competitions in community organized, non-school related, sporting or cultural events. - g) Sponsorship Ad/Donation of Prize(s) Request - See Schedule D for Application Form To help support promotional publications for non-profit organizations' projects, events or initiatives, or to supply prize(s) to enhance the project, event or initiative. ## 21.5 General Information: - a. The Municipality reserves the right to deny any application believed not within its mandate. - b. All proposed work must follow Municipal, Provincial and Federal regulations. - c. Applicants who have previously received funding should not assume annual approval of funding applications. Applications are subject to evaluation and approval each fiscal year. - d. The municipality will publish to the public a list of recipients of grants and the amounts given as stated in Section 65C of the Municipal Government Act. - e. It is a priority of the Municipality to support organizations, programs, events and services that are open and accessible to all persons. - f. Grant funds awarded must be spent in the fiscal year you are applying for. - g. Operating and Events Grants - an organization may apply for an operating grant to provide programs and/or services (excluding salaries and wages) and is eligible to apply for up to 50% of the total project costs to a maximum of $5,000 annually - h. Capital Grant - an organization may apply for a capital grant to make a capital purchase or undertake a capital project and is eligible to apply for up to 70% of the total project costs to a maximum of $2,500 annually. - i. Elite Athlete and Youth Travel Grants - funding levels will be determined based on the level of competition, Provincial $250, National $500 and International $750. - j. Partnership Support - funding amounts will be determined by funding formula with all partners. A presentation to Council will be required. ## 21.6 General Criteria: - a. Organization is incorporated under the Societies Act or similar Act and must be in good standing with the Registry of Joint Stock Companies or be affiliated with an organization that meets those requirements. - b. Application is received by the deadline provided in the associated attached Schedule for funding consideration in the next fiscal year. - c. Application was submitted on the attached Schedule Application Forms. - d. Application is complete and has enclosed all requested documentation. - e. Applicant must be in good standing with the Municipality (no outstanding reports). - f. Applicant must show financial need. - g. Applicant is seeking funding from the Municipality they are physically located in, if the organization is outside of the Municipality of Shelburne. If denied funding from your Municipality, details may be required. - h. Applicant provided details of how they will recognize the Municipality's contribution. - i. The organization shows long-term financial sustainability. - k. The organization has demonstrated the estimated percentage of users from the Municipality. - j. Fire Departments, school organizations and religious institutions are not eligible for funding under this Policy. - I. Only one application can be submitted per organization per funding year. - m. For capital funding requests, applicants must own the property/facility for which the application is submitted or alternatively have a minimum 10-year lease (if applicable). - n. Upon completion of the project or by March 31s of the grant year, whichever comes first, a final report including a financial statement, proof of recognition for contribution and receipts must be submitted to the Municipality. ## 21.7 Process: - a. Grant applications for the following categories are reviewed by the Grants Committee for eligibility and evaluation, then a preliminary list of recommended grants is developed and submitted to Council for discussion and final approval: - i. Operating - il. Capital 4. Community Events 5. Partnership Support - b. Council determines a budget for the Municipal Grants Program during municipal budget deliberations. - d. Grant applications for the following categories are reviewed by the Grants Committee for eligibility. Recommended grant amounts are submitted to the CAO for approval: - c. All applicants are notified of Council's decision after the municipal budget is passed. - i. Elite Athlete Travel - ii. Sponsorship Ad/Donation of Prize Request - iii. Youth Travel - e. A list of approved grants will be updated and provided to Council immediately upon approval. ## REPEAL - 21.8 "Grants Policy" adopted by Council of the Municipality of the District of Shelburne on the 19th day of June 2012, is hereby repealed.        THIS IS TO CERTIFY that the Council of the Municipality of the District of Shelburne duly passed the policy respecting Rules of Order on the \_23 day of October 2017 SIGNED this 19th day of December I hain WARDEN 24 \_ 2016 W. Maclad. CHIEF ADMINISTRATIVE OFFICER Approved by Council: December ", 2024 Effective Date: \_ December ', 2024 ## MUNICIPALITY OF SHELBURNE (MDS) - GRANTS TO ORGANIZATIONS "SCHEDULE A" - OPERATING, CAPITAL AND COMMUNITY EVENTS ## APPLICATION FORM NAME OF APPLICANT ORGANIZATION: CONTACT PERSON: ADDRESS: TELEPHONE: EMAIL: NS REGISTRY OF JOINT STOCKS NUMBER: FEDERAL CHARITABLE STATUS NUMBER: \_ If you do not have either of the above numbers, provide the name and contact information of the organization that you are affiliated with: 1. PLEASE IDENTIFY THE COMMUNITY YOUR ORGANIZATION IS LOCATED: 2. PLEASE INDICATE THE TYPE OF GRANT AND THE AMOUNT FOR WHICH YOU ARE APPLYING ANNUAL OPERATING $. CAPITAL $- COMMUNITY EVENT 3. PLEASE LIST ALL GOVERNMENT SUPPORT FOR THIS PROJECT/PROGRAM/SERVICE THAT HAS BEEN APPLIED FOR: Federal Government (Agency or Department): Applied for $ Confirmed $ - [ ] O Pending Provincial Government (Agency or Department): Applied for $ Confirmed $ - [ ] - Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] - Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] - Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] O Pending ## 4. PLEASE IDENTIFY THE MUNICIPAL DISTRICT, COMMUNITY, AREA OR GROUPS THAT YOUR ORGANIZATION PRIMARILY SERVES: (check all that apply) - [ ] All Shelburne County - [ ] District 1 (Quinns Meadow, Clyde River, Beaverdam Lake, Port Clyde, Port Saxon, North East Harbour, North West Harbour, Ingomar, Round Bay, Atlantic) - [ ] - District 2 (Birchtown, Reids Hill, Hartz Point, Churchover, Gunning Cove, Carleton Village, Roseway, McNutts Island) - [ ] - District 3 (Sandy Point, Lower Sandy Point civic# 2012 to 2273) - [ ] District 4 (Lower Ohio, Middle Ohio, Upper Ohio, Indian Fields, Upper Clyde River, Welshtown, Woodlawn, Lake George) - [ ] - District 5 (Lower Sandy Point civic# 2276 to 3000, Jordan Bay, Jordan Ferry, Jordan Branch, Lake John Road, Jordan Falls) - [ ] - District 6 (East Jordan, West Green Harbour, East Green Harbour, Western Head) - [ ] District 7 (Lydgate, Osborne Harbour, Allendale, Canada Hill, Rockland, East Side of Ragged Island, Little Harbour, Louis Head, West Middle Sable, Sable River, East Sable River, Port L'Hebert, Granite Village) - [ ] - Town of Shelburne - [ ] Town of Lockeport - [ ] - Municipality of Barrington 5. DOES YOUR ORGANIZATION MARKET SPECIFICALLY TO SPECIAL INTEREST GROUPS (youth, seniors etc.)? - [ ] - YES, PLEASE SPECIFY THE TARGET GROUP(s) - [ ] - NO 6. HAS YOUR ORGANIZATION RECEIVED DISTRICT GRANTS FUNDS IN THE PAST 2 YEARS? - [ ] AMOUNT $. - YES - [ ] | NO 7. PLEASE IDENIFY ALL GRANTS TO ORGANIZATIONS FUNDING THAT YOUR ORGANIZATION HAS RECEIVED IN THE PAST THREE YEARS. 2022-2023 - [ ] - OPERATING FUNDING - [ ] - CAPITAL FUNDING $. $ - [ ] - DETAILS - [ ] - COMMUNITY EVENT FUNDING 2023-2024 - [ ] - OPERATING FUNDING - [ ] - CAPITAL FUNDING - [ ] - DETAILS $ $ $ - [ ] - COMMUNITY EVENT FUNDING 2024-2025 - [ ] - OPERATING FUNDING - [ ] CAPITAL FUNDING - [ ] - DETAILS $ - [ ] - COMMUNITY EVENT FUNDING $ 8. PLEASE PROVIDE ESTIMATED PERCENTAGES OF USERS FROM EACH SHELBURNE COUNTY MUNICIPALITY Municipality of Shelburne Town of Shelburne % % Town of Lockeport % Municipality of Barrington % Not Applicable (primarily service MoDS residents) - 9. HAS YOUR ORGANIZATION CONSIDERED MAKING YOUR SERVICE/PROGRAM/EVENT IS ACCESSIBLE AND OPEN TO ALL PERSONS? IF YES, PROVIDE DETAILS: 10. PLEASE PROVIDE BRIEF DETAILS YOUR ORGANIZATION'S SPECIFIC PROJECT/PROGRAM/ SERVICE: 11. PLEASE INDICATED HOW YOU WILL RECOGNIZE THE MUNICPALITY OF SHELBURNE FOR OUR FUNDING CONTRIBUTION: (check all that apply) - [ ] - Social media post (with MDS tag) - [ ] Public Acknowledgement on website - [ ] Banner displayed at event - [ ] Warden (or designate) to speak at event - [ ] · Other (please specify) ## 12. PLEASE SUMMARIZE THE PROJECT/PROGRAM/SERVICE BUDGET: ## BUDGET DETAILS Total REVENUE DETAILS AMOUNT Org. Contribution In-Kind Other Grants Federal $ $ $ $ Provincial Other Municipal $ Local Loan MDS Grant Request Total $ $ $ $ EXPENSES AMOUNT $ $ $ $ $ ## 13. PLEASE LIST YOUR BOARD OF DIRECTORS OR ORGANIZING COMMITTEE MEMBERS: | NAME | POSITION | ADDRESS | TELEPHONE | |--------|------------|-----------|-------------| ## 14. PLEASE ENSURE YOUR SUBMISSION INCLUDES THE FOLLOWING: - [ ] · COMPLETED APPLICATION FORM l - [ ] · PROOF OF CURRENT REGISTRATION AS NON-PROFIT OR CHARITABLE ORGANIZATION - [ ] · MOST RECENT FINANCIAL STATEMENT - [ ] YOUR ORGANIZATION'S BUDGET FOR THE UPCOMING YEAR OR PROJECT - [ ] FINAL REPORT (IF RECEIVED FUNDING IN THE LAST FISCAL YEAR) ## 15. AUTHORIZATION: Application Prepared By: (Contact Person) Board/Committee: (Signing Officer) Signature Signature Print Print \_/- / DD/MM/YY DD/MM/YY ## 16. SUBMISSION: MAIL: MUNICIPALITY OF THE DISTRICT OF SHELBURNE GRANTS PROGRAM PO BOX 280 SHELBURNE, NS BOT 1WO EMAIL: [email protected] DROP OFF: 414 Woodlawn Drive, SHELBURNE, NS ONLINE: www.municipalityofshelburne.ca/grants-to-organizations.html ## APPLICATION DEADLINE: February 15'h If you have any questions contact: Robin Smith, Community Development Coordinator 902-875-3544 ext. 245 [email protected] ## MUNICIPALITY OF SHELBURNE (MDS) - GRANTS TO ORGANIZATIONS ## "SCHEDULE B" - PARTNERSHIP SUPPORT APPLICATION FORM NAME OF APPLICANT ORGANIZATION: CONTACT PERSON: ADDRESS: TELEPHONE: EMAIL: NS REGISTRY OF JOINT STOCKS NUMBER: FEDERAL CHARITABLE STATUS NUMBER: \_ If you do not have either of the above numbers, provide the name and contact information of the organization that you are affiliated with: 1. PLEASE INDICATE THE AMOUNT FOR WHICH YOU ARE APPLYING FOR: 2. PLEASE LIST ALL GOVERNMENT SUPPORT FOR THIS PROJECT/PROGRAM/SERVICE THAT HAS BEEN APPLIED FOR: Federal Government (Agency or Department): Applied for $ Confirmed $ - [ ] - Pending Provincial Government (Agency or Department): Applied for $ Confirmed $ - [ ] O Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] - Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] - Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] O Pending Municipal Government (Other than MDS): Applied for $ Confirmed $ - [ ] O Pending 3. DOES YOUR ORGANIZATION MARKET SPECIFICALLY TO SPECIAL INTEREST GROUPS (youth, seniors etc.)? - [ ] YES, PLEASE SPECIFY THE TARGET GROUP(s) - [ ] - NO 4. PLEASE IDENIFY ALL GRANTS TO ORGANIZATIONS FUNDING THAT YOUR ORGANIZATION HAS RECEIVED IN THE PAST THREE YEARS. 2022-2023 $\_ 2023-2024 $\_ 2024-2025 $. 5. PLEASE PROVIDE ESTIMATED PERCENTAGES OF USERS FROM EACH SHELBURNE COUNTY MUNICIPALITY: Municipality of Shelburne Town of Shelburne Town of Lockeport Municipality of Barrington \_% % % % 6. HAS YOUR ORGANIZATION CONSIDERED MAKING YOUR SERVICE/PROGRAM/EVENT IS ACCESSIBLE AND OPEN TO ALL PERSONS? IF YES, PROVIDE DETAILS: 7. PLEASE PROVIDE BRIEF DETAILS YOUR ORGANIZATION'S SPECIFIC PROJECT/PROGRAM/ SERVICE: 8. PLEASE INDICATED HOW YOU WILL RECOGNIZE THE MUNICPALITY OF SHELBURNE FOR OUR FUNDING CONTRIBUTION: (check all that apply) - [ ] - Banner displayed at event - [ ] Social media post (with MDS tag) - [ ] Public Acknowledgement on website - [ ] Warden (or designate) to speak at event - [ ] Other (please specify) 9. PLEASE ENSURE YOUR SUBMISSION INCLUDES THE FOLLOWING: - [ ] COMPLETED APPLICATION FORM - [ ] PROOF OF CURRENT REGISTRATION AS NON-PROFIT OR CHARITABLE ORGANIZATION - [ ] MOST RECENT FINANCIAL STATEMENT - [ ] YOUR ORGANIZATION'S OPERATING BUDGET FOR THE UPCOMING YEAR - [ ] DATE FOR SCHEDULED PRESENTATION TO COUNCIL (if applicable) ## 10. AUTHORIZATION: Application Prepared By: (Contact Person) Board/Committee: (Signing Officer) Signature Print Signature Print DD/MM/YY /\_/\_ DD/MM/YY ## 11. SUBMISSION: MAIL: MUNICIPALITY OF THE DISTRICT OF SHELBURNE GRANTS PROGRAM PO BOX 280 SHELBURNE, NS BOT 1WO EMAIL: [email protected] DROP OFF: 414 Woodlawn Drive, SHELBURNE, NS ONLINE: www.municipalityofshelburne.ca/grants-to-organizations.html ## APPLICATION DEADLINE: February 15th If you have any questions contact: Robin Smith, Community Development Coordinator 902-875-3544 ext. 245 [email protected] ## MUNICIPALITY OF SHELBURNE (MDS) - GRANTS TO ORGANIZATIONS "SCHEDULE C" - ELITE ATHLETE & YOUTH TRAVEL ## APPLICATION FORM NAME OF APPLICANT ATHLETE/YOUTH: \_ CONTACT PERSON (Parent if under 18 years): ADDRESS: TELEPHONE: EMAIL: Provide the name and contact information of the organization/Coach that you are affiliated ORGANIZATION: COACH: EMAIL: TELEPHONE: 1. PLEASE INDICATE THE TYPE OF GRANT AND THE AMOUNT FOR WHICH YOU ARE APPLYING FOR: ELITE ALTHETE - [ ] - National $500 - [ ] Ointernational $750 - [ ] YOUTH SPORT TRAVEL O Provincial/Atlantic $250 - [ ] - National $500 - [ ] O International $750 2. PLEASE LIST ALL ORGANIZATIONAL SUPPORT THAT YOU HAVE APPLIED FOR: ORGANIZATION: $ Amount ORGANIZATION: $ Amount ORGANIZATION: Amount $ ## 3. PLEASE IDENTIFY THE MUNICIPAL DISTRICT OR MUNICIPALITY THAT THE APPLICANT LIVES: - [ ] - District 1 (Quinns Meadow, Clyde River, Beaverdam Lake, Port Clyde, Port Saxon, North East Harbour, North West Harbour, Ingomar, Round Bay, Atlantic) - [ ] - District 2 (Birchtown, Reids Hill, Hartz Point, Churchover, Gunning Cove, Carleton Village, Roseway, McNutts Island) - [ ] - District 3 (Sandy Point, Lower Sandy Point civic# 2012 to 2273) - [ ] - District 4 (Lower Ohio, Middle Ohio, Upper Ohio, Indian Fields, Upper Clyde River, Welshtown, Woodlawn, Lake George) - [ ] District 5 (Lower Sandy Point civic# 2276 to 3000, Jordan Bay, Jordan Ferry, Jordan Branch, Lake John Road, Jordan Falls) - [ ] - District 6 (East Jordan, West Green Harbour, East Green Harbour, Western Head) - [ ] - District 7 (Lydgate, Osborne Harbour, Allendale, Canada Hill, Rockland, East Side of Ragged Island, Little Harbour, Louis Head, West Middle Sable, Sable River, East Sable River, Port L'Hebert, Granite Village) 4. WHAT SPORT ARE YOU COMPETING IN? 5. WHAT LEVEL ARE YOU COMPETING AT? - [ ] - PROVINCIAL - [ ] NATIONAL - [ ] - INTERNATIONAL 6. HOW LONG HAVE YOU BEEN COMPETING? ## 7. PLEASE SUMMARIZE THE EXPECTED TRAVEL BUDGET (FOR THE ATHLETE/YOUTH ONLY): | DETAILS | AMOUNT | |-----------------|----------| | Accommodation | $ | | Milage $0.50/km | KM $ | | Food $50/day | Days $ | | Airfare | $ | | Other (specify) | $ | | | $ | | | $ | | | $ | Total 8. PLEASE ENSURE YOUR SUBMISSION INCLUDES THE FOLLOWING: - [ ] - COMPLETED APPLICATION FORM - [ ] - LETTER FROM COACH OR ORGANIZATION PROVIDING REFERENCE FOR THE FINANCIAL NEED OF THE ATHLETE/YOUTH (Youth Travel Category only) - [ ] PROOF ON COMPETETION REGISTRATION 9. AUTHORIZATION: Application Prepared By: (Legal Guardian if under 18yrs) Signature COACH/ORGANIZATION: Print Signature Print \_LL DD/MM/YY \_/\_I\_ DD/MM/YY ## 10. SUBMISSION: MAIL: MUNICIPALITY OF THE DISTRICT OF SHELBURNE GRANTS PROGRAM PO BOX 280 SHELBURNE, NS BOT 1WO EMAIL: [email protected] DROP OFF: 414 Woodlawn Drive, SHELBURNE, NS ONLINE: www.municipalityofshelburne.ca/grants-to-organizations.html ## APPLICATION DEADLINE: No deadline. Limited funds, first come, first serve. If you have any questions contact: Robin Smith, Community Development Coordinator 902-875-3544 ext. 245 [email protected] ## MUNICIPALITY OF SHELBURNE (MDS) - GRANTS TO ORGANIZATIONS "SCHEDULE D" SPONSORSHIP AD & DONATION REQUEST ## APPLICATION FORM NAME OF APPLICANT ORGANIZATION: \_ CONTACT PERSON: \_ ADDRESS: TELEPHONE: EMAIL: 1. PLEASE PROVIDE A BRIEF DESCRIPTION THE SPONSORSHIP AD/PRIZE DONATION THAT YOU ARE SEEKING: 2. AUTHORIZATION: | FOR INTERNAL USE | FOR INTERNAL USE | FOR INTERNAL USE | |--------------------|--------------------|--------------------| | Items | Quantity | Value | Application Prepared By: Signature Print I\_lL DD/MM/YY ## 3. SUBMISSION: MAIL: MUNICIPALITY OF THE DISTRICT OF SHELBURNE GRANTS PROGRAM PO BOX 280 SHELBURNE, NS BOT 1WO EMAIL: [email protected] DROP OFF: 414 Woodlawn Drive, SHELBURNE, NS ONLINE: www.municipalityofshelburne.ca/grants-to-organizations.html ## APPLICATION DEADLINE: No deadline. Limited funds/donation items available, first come, first serve. If you have any questions contact: Robin Smith, Community Development Coordinator 902-875-3544 ext. 245 [email protected]