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## POLICY PURPOSE
- 44.1 (a) The purpose of this Policy is to ensure that the Municipality of the District of Shelburne is fully accountable to the public by:
1. Giving the public a right to access of records.
2. Giving individuals a right to personal information about themselves.
- (b) The Municipality will provide the disclosure of all municipal information with necessary exemptions that are limited and specific, in order to:
1. Facilitate informed public participation in policy formulation;
2. Ensure fairness in government decision making;
3. Permit the airing and reconciliation of divergent views;
4. And protect the privacy of individuals with respect to personal information about themselves held by the Municipality and to provide individuals with the right of access to that information.
## POLICY DETAILS
- 44.2 The Responsible Officer for the purposes of this policy is the Chief Administrative Officer.
- 44.3 Procedure for Obtaining Access
- (a) A person may obtain access to information by:
1. Filling out the "Application for Access To a Record" (attached)
2. Paying the fee required pursuant to this policy.
- (b) The Chief Administrative Officer will respond in writing to the applicant within 30 days after the application has been received.
- (c) Extension time for a response.
The Chief Administrative Officer may extend the time for responding to a request for up to thirty days or longer if:
1. The applicant does not give enough detail to enable the Municipality to identify a requested record;
## ACCESS TO INFORMATION
2. A large number of records is requested or must be searched and meeting the time limit would unreasonably interfere with the operations of the Municipality; or
3. More time is needed to consult with a third party before the Chief Administrative Officer can decide whether or not to give the applicant access.
3. 44.4 The CAO may refuse to disclose an applicant information pursuant to relevant sections of the Municipal Government Act.
4. 44.5 Fees shall be administered in accordance with the Municipality of Shelburne's Fees and Charges Policy, in particular fees identified as FOIPOP and Photocopies.
THIS IS TO CERTIFY that the Council of the Municipality of the District of Shelburne duly passed the policy respecting Access to Information on the 7h day of January, 2009.
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SIGNED this
\_day of
May
\_ 2019
WARDEN PENNY SMITH
CHIEF ADMINISTRATIVE OFFICER TOM MACEWAN
Approved by Council: January 7, 2009
Effective Date: January 7, 2009
Amended Date: April 23, 2019 (Fees section updated to reference Fees and Charges Policy)
## TO:
CHIEF ADMINISTRATIVE OFFICER MUNICIPALITY OF THE DISTRICT OF SHELBURNE PO BOX 280, 136 HAMMOND STREET SHELBURNE, NS BOT 1WO (F) 902-875-1278
1. This is an application pursuant to the Municipal Government Act (MGA) for access to (check one):
- [ ] (a) applicant's own personal information; or
- [ ] (b) other information; or
- [ ] (C) both applicant's own personal information and other information.
2. I am applying for access to the following record:
(Below, identify the material applied for precisely by including such particulars as the specific event or action to which it refers, the date of the record or the date or period to which it relates, the type of record (document, report, letter, etc.), names of department personnel who prepared or may have knowledge of the information, or citations to newspapers or publications which are known to have referred to the record.)
3. I wish to (check one):
- [ ] \_ (a) examine the record; or
- [ ] (b) receive a copy of the record.
4. I understand that I may be required to pay a fee before obtaining access to the record.
Date:
Signature of Applicant:
Print Full Name of Applicant:
Mailing Address of Applicant:
(Street/ PO Box/RR#)
(Community/Province/Postal Code)
## APPLICATION FOR ACCESS TO A RECORD MUNICIPALITY OF THE DISTRICT OF SHELBURNE ACCESS TO INFORMATION POLICY