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## Policy: Personal Computer Purchase Policy
Date Originally Approved:
## March 24, 2005
Motion:
That Council approves Policy number 2005 - 20 'Personal Computer Purchase Program" as presented; and
Further that this Policy be effective immediately
## Date Amended: April 27, 2006
Amendment:
Motion:
In the event the employee / Councillor pass away and have outstanding balances owing under this program, the outstanding balance will be written off.
That Council approves Policy number 2005 - 20 "Personal Computer Purchase Program" as amended.
## Policy Number: 2005 - 20
## Policy Subject: Personal Computer Purchase Program
## Policy Objective
The objective of this policy is to facilitate the purchase of personal computers and related quipment for full time employees and elected officials. This policy is intended to promote th rowth of computer literacy and computer skills throughout the orpanization thus enhancine th entire operation of the town.
## Policy
## 1. Terms
- The Program will be in the form of an interest free loan.
- Payments shall be made bi-weekly in the case of employees and monthly for Councillors
- . At no time shall the term of the loan exceed twenty four (24) months
- The maximum amount available for an individual purchase will be $2,500.00
## 2. Application Process.
- Employees / Councillors select a vendor and get quote
- A written request outlining the purchase is submitted to the CAO for approval. Once approval is granted, the employee / Councillor will be required to sign an "Agreement for Purchase" promissory note before the cheque requisition payable to the supplier is prepared.
## 3. Others
- The employee / Councillor is responsible for all costs above $2,500.00
- Only one loan will be authorized at any given time
- All manufacture's warranty requirements are the responsibility of the employee.
- All service inquires concerning computer hardware and software are to be directly to the vendor and not to the Town staff.
- Employees who cease to be employed by the Town and have outstanding balances owing under this Program will be required to pay the remaining balance immediately. Fallure to pay the outstanding balance may result in the Town taking legal action to recover the balance.
- In the event the employee / Councillor pass away and have outstanding balances owing under this program, the outstanding balance will be written off.
## Annotation for Official Policy Book
Date of Notice to Council Members of Intent to consider: April 13, 2006
Date of Passage of Current Policy: April 27, 2006
I certify that this was adopted d by Council as indicated above.
Shellers Clerey
April 27,2006
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P.O. Box 8 Stewiacke, NS BON 2J0
Tel: (902) 639 - 2231
Fax: (902) 639 - 2221
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## Councillor / Employee Computer Purchase Program 2005
(Please complete and return to Sheldon Dorey)
NAME:
POSITION / TITLE:
I wish to apply to take part in the Computer Purchase Program. The items I would like to purchase, as well as an estimate of their costs are listed below:
Items to be purchased
(Example: Computer System, Printer)
Cost Estimate
$
$
$
$
Total cost of products
$
Date:
Name:
Applicants Signature:
Signature of CAO:
Date:
P.O. Box 8 Stewiacke, NS BON 2JO
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## AGREEMENT FOR PURCHASE
NAME:
POSITION / TITLE:
I hereby acknowledge receipt from the Town of Stewiacke an advance under the computer purchase program equal to the total purchase price of $ - (including H.S.T.) for computer equipment purchased on my behalf from (the company from whom I have chosen to purchase).
I agree to repay the Town of Stewiacke through payroll deductions to commence no later than \_ in equal instalments of$ of months, sufficient monies to pay off the debt \_ over a period later than
(All employees reserve the right to repay the debt in full before the term is up without penalty.)
If I should terminate my employment/term of office with the Town of Stewiacke prior to full repayment of this debt, I agree to repay the remaining indebtedness immediately upon termination.
Date:
Name:
Signature:
Signature of CAO:
Tel: (902) 639 - 2231
Fax: (902) 639 - 2221