Travel, Meals and Misc Allowances Policy (Oct 6, 2025) — full text

This is the exact embedded text of the captured official document. Snapshot 63d764fc4e86 · verified 2026-06-05 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

Town of Truro - Policy & Procedure Manual Subject: Policy Number: Approval Date: Departments: Travel, Meal and Miscellaneous Allowances Policy Pl00-023 October 6, 2025 All Departments POLICY STATEMENT It is the policy of the municipality to reimburse elected officials, municipal employees and outside committee members for travel, meal and other approved expenses associated with travel when on approved municipal business. DEFINITIONS Municipal Business - any legitimate conduct of business for the purposes of the governance and administration of the municipality which includes, but is not limited to: - A function, meeting, seminar, or conference associated with any Provincial or Federal Government department or agency; - A function sponsored by a training or educational institution; - A function sponsored by the Union of Nova Scotia Municipalities, Towns' Caucus, Federation of Canadian Municipalities, Association of Municipal Administrators, Canadian Association of Municipal Administrators, Recreation Association of Nova Scotia, Tourism Industry Association, a regional development authority or professional association; - Meetings with representatives of other municipal units; - Trips to and from locations outside the municipality for securing supplies or services for work related purposes, or consulting with other groups or individuals; - Travel by recreation and tourism staff relating to municipality sponsored recreation and tourism programming. Travel Expense - includes but is not limited to accommodations, air fare, rail or ferry transport, mileage (kilometers driven), meals, gratuities, taxi, parking, bridge tolls, and work related phone calls and faxes. Items excluded are vehicle fuels and vehicle operating costs including repairs to personal vehicles. Town Representation - The Mayor, on behalf of Council, and the Chief Administrative Officer (CAO), on behalf of staff, are the only authorized representatives of the Town for invitational events, unless otherwise designated by the CAO, Mayor or by Council as a whole. MILEAGE RATE Travel will be reimbursed at the rate set out in the Standard Operating procedures related to Travel, Meal and Miscellaneous Allowances and will cover a distance from Truro, or lesser distance, direct to the required destination and return. MEAL EXPENSES The Town of Truro will reimburse for meals based on the rates set out in the Standard Operating procedures related to Travel, Meal and Miscellaneous Allowances.